The University Policy Engagement Network (UPEN) recently announced that it had been successful in a UKRI bid to develop and expand UK policy to research infrastructure, facilitating connections and engagement between public and civil servants on one hand, and research organisations on the other.
This call is a recent manifestation of a perennial and important interest in evidence-informed policymaking, and policy and research engagement. Policy engagement is also part of an increased focus on engagement with and impact of research, driven by the Research Excellence Framework.
We recently published a journal article exploring what researchers and policymakers need to know and understand when engaging with each other, based on interviews with 11 experts working with higher education regulators, other major sectoral bodies, and higher education institutions who had extensive expertise across the UK higher education sector.
University-based researchers and policymakers respond to different incentives in ways that are not always conducive to engagement. Interviewees described a wide range of influences on policy, including many types of research, much of which is produced outside the university sector. For some types of research, such as rapid research, researchers at higher education institutions were seen as being at a disadvantage. To address these considerations, our interviewees suggested that research co-creation – involving policymakers earlier in the process to develop research ideas and design projects – could promote engagement with policy.
Engagement from the start
In a typical research process, university-based researchers develop, conduct, and publish their research with a high degree of independence from the stakeholders of their research. Once the research is completed, researchers disseminate their findings, hoping to reach external stakeholders, including policymakers. In contrast, co-created research brings research stakeholders into the research process at the beginning and maintains stakeholder influence and co-creation throughout.
When asked how researchers can increase engagement with policy, one participant said: :
Co-designing projects with people involved in policy from the outset rather than, you know, what I often see, which is ‘we’ve done this stuff and now, who can we send it to?’ So, getting people involved from the outset and the running of it through advice.
Because policy priorities shift and because research often takes a long time to complete, co-creation is not a perfect solution for policy research engagement. But co-creation may increase the likelihood that research findings are relevant to and usable for the specific needs of policymakers. Another benefit of co-creation is that, by taking part in the research process, policymakers are more likely to feel invested in the research and inclined to use its findings.
Co-creation of research with policymakers requires access to and some form of relationship with relevant policymakers. While some researchers have easier access to policymakers than others, there are structures in place to facilitate the networking required to build relevant relationships, including through academic fellowship with the UK Parliament. Researchers can sometimes connect more easily to ministers and policymakers via intermediary organisations such as mission groups, representative bodies, think tanks, and professional organisations.
Designing successful co-creation
In a policy-research co-creation model, one of the questions that is worth asking is what is co-created: is research co-created, policy co-created, or both? For example, one participant in our study viewed researcher engagement with policymakers as policy-co-creation, rather than as research co-creation. Researchers can ask themselves: “What policy am I well-positioned to co-create based on my research?” as well as “How can my research benefit from co-creation with its stakeholders?”
Our article highlights that one of the more frequent pathways for researchers based at universities to engage with policy is through conducting commissioned research. Commissioned research is often aligned with policy needs and facilitates co-creation. Yet independence, rigour, and criticality – markers of quality research – still need to be ensured even as part of co-created and commissioned research.
Commissioned research was not the only type of research discussed by our participants that led to policy engagement. Interviewees provided examples of researchers with an established and rigorous body of work that answered policy-relevant questions which were successful in shaping policy. Sometimes, a body of research developed over time and over multiple studies is better suited for policy engagement. Sometimes this takes the form of a systematic review designed to bring a large body of research literature to bear on a current policy problem.
This raises an important consideration for mechanisms that incentivise engagement: how does incentivising engagement affect the multiple priorities that researchers based at higher education institutions need to meet? The danger here is that, as more policy engagement is incentivised, researchers at higher education institutions might prioritise forms and qualities of research which lend themselves to engagement over those which higher education is uniquely placed to offer.
As current efforts to expand UK-wide policy to research infrastructure develop, it is important to consider the multiple complexities associated with policy research engagement. In our view, for policy and research engagement to be meaningful, policy to research infrastructure needs to support high quality research, targeted engagement, and have a clear sense of what each of these means in practice.
