Category: eSchool Media

  • 4 tips to create an engaging digital syllabus

    4 tips to create an engaging digital syllabus

    Key points:

    Back-to-school season arrives every year with a mixed bag of emotions for most educators, including anticipation and excitement, but also anxiety. The opportunity to catch up with friendly colleagues and the reward of helping students connect with material also comes with concern about how best to present and communicate that material in a way that resonates with a new classroom.

    An annual challenge for K-12 educators is creating a syllabus that engages students and will be used throughout the year to mutual benefit rather than tucked in a folder and forgotten about. Today’s digital transformation can be a means for educators to create a more dynamic and engaging syllabus that meets students’ and parents’ needs.

    While it can be overwhelming to think about learning any new education technology, the good news about a digital syllabi is that anyone who’s sent a digital calendar invite has already done most of the technical-learning legwork. The more prescient task will be learning the best practices that engage students and enable deeper learning throughout the year. 

    Step one: Ditch the PDFs and print-outs

    Creating a syllabus that works begins with educators stepping into the shoes of their students. K-12 classrooms are full of students who are oriented around the digital world. Where textbooks and binders were once the tools of the trade for students, laptops and iPads have largely taken over. This creates an opportunity for teachers to create more dynamic syllabi via digital calendars, rather than printed off or static PDFs with lists of dates, deadlines, and relevant details that will surely change as the year progresses. In fact, many learning management systems (LMS) already have useful calendar features for this reason. Again, teachers need only know the best way to use them. The digital format offers flexibility and connectivity that old-school syllabi simply can’t hold a candle to.

    Tips for creating an effective digital syllabus

    Classroom settings and imperatives can vary wildly, and so can the preferences of individual educators. Optimization in this case is in the eye of the beholder, but consider a few ideas that may wind up on your personal best practices list for building out your digital syllabus every year around this time:

    Make accessing the most up-to-date version of the syllabus as frictionless as possible for students and parents. Don’t attach your syllabus as a static PDF buried in an LMS. Instead, opt-in to the calendar most LMS platforms offer for the mutual benefit of educators, students, and parents. To maximize engagement and efficiency, teachers can create a subscription calendar in addition or as an alternative to the LMS calendar. Subscription calendars create a live link between the course syllabus and students’ and/or parents’ own digital calendar ecosystem, such as Google Calendar or Outlook. Instead of logging into the LMS to check upcoming dates, assignments, or project deadlines, the information becomes more accessible as it integrates into their monthly, weekly, and daily schedules, mitigating the chance of a missed assignment or even parent-teacher conference. Students and parents only have to opt-in to these calendars once at the beginning of the academic year, but any of the inevitable changes and updates to the syllabus throughout the year are reflected immediately in their personal calendar, making it simpler and easier for educators to ensure no important date is ever missed. While few LMS offer this option within the platform, subscription calendar links are like any hyperlink–easy to share in emails, LMS message notifications, and more.

    Leverage the calendar description feature. Virtually every digital calendar provides an option to include a description. This is where educators should include assignment details, such as which textbook pages to read, links to videos or course material, grading rubrics, or more. 

    Color-code calendar invitations for visual information processors. Support different types of information processors in the classroom by taking the time to color-code the syllabus. For example, purple for project deadlines, red for big exams, yellow for homework assignment due dates. Consistency and routine are key, especially for younger students and busy parents. Color-coding, or even the consistent naming and formatting of events and deadlines, can make a large impact on students meeting deadlines.

    Encourage further classroom engagement by integrating digital syllabus “Easter eggs.” Analog syllabi often contain Easter eggs that reward students who read it all the way through. Digital syllabi can include similar engaging surprises, but they’re easy to add throughout the year. Hide extra-credit opportunities in the description of an assignment deadline or add an invitation for last-minute office hours ahead of a big quiz or exam. It could be as simple as a prompt for students to draw their favorite animal at the bottom of an assignment for an extra credit point. If students are aware that these opportunities could creep up in the calendar, it keeps them engaged and perhaps strengthens the habit of checking their classroom syllabus.

    While the start of the new school year is the perfect time to introduce a digital syllabus into the classroom, it’s important for educators to keep their own bandwidth and comfortability in mind. Commit to one semester with a digital syllabus and spend time learning the basic features and note how the classroom responds. From there, layer in more advanced features or functionality that helps students without being cumbersome to manage. Over time, educators will learn what works best for them, their students and parents, and the digital syllabus will be a classroom tool that simplifies classroom management and drives more engagement year-round. 

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  • Phones, devices, and the limits of control: Rethinking school device policies

    Phones, devices, and the limits of control: Rethinking school device policies

    Key points:

    By now, it’s no secret that phones are a problem in classrooms. A growing body of research and an even louder chorus of educators point to the same conclusion: students are distracted, they’re disengaged, and their learning is suffering. What’s less clear is how to solve this issue. 

    Of late, school districts across the country are drawing firmer lines. From Portland, Maine to Conroe, Texas and Springdale, Arkansas, administrators are implementing “bell-to-bell” phone bans, prohibiting access from the first bell to the last. Many are turning to physical tools like pouches and smart lockers, which lock away devices for the duration of the day, to enforce these rules. The logic is straightforward: take the phones away, and you eliminate the distraction.

    In many ways, it works. Schools report fewer behavioral issues, more focused classrooms, and an overall sense of calm returning to hallways once buzzing with digital noise. But as these policies scale, the limitations are becoming more apparent.

    But students, as always, find ways around the rules. They’ll bring second phones to school or slip their device in undetected–and more. Teachers, already stretched thin, are now tasked with enforcement, turning minor infractions into disciplinary incidents. 

    Some parents and students are also pushing back, arguing that all-day bans are too rigid, especially when phones serve as lifelines for communication, medical needs, or even digital learning. In Middletown, Connecticut, students reportedly became emotional just days after a new ban took effect, citing the abrupt change in routine and lack of trust.

    The bigger question is this: Are we trying to eliminate phones, or are we trying to teach responsible use?

    That distinction matters. While it’s clear that phone misuse is widespread and the intent behind bans is to restore focus and reduce anxiety, blanket prohibitions risk sending the wrong message. Instead of fostering digital maturity, they can suggest that young people are incapable of self-regulation. And in doing so, they may sidestep an important opportunity: using school as a place to practice responsible tech habits, not just prohibit them.

    This is especially critical given the scope of the problem. A recent study by Fluid Focus found that students spend five to six hours a day on their phones during school hours. Two-thirds said it had a negative impact on their academic performance. According to the National Center for Education Statistics, 77 percent of school leaders believe phones hurt learning. The data is hard to ignore.

    But managing distraction isn’t just about removal. It’s also about design. Schools that treat device policy as an infrastructure issue, rather than a disciplinary one, are beginning to implement more structured approaches. 

    Some are turning to smart locker systems that provide centralized, secure phone storage while offering greater flexibility: configurable access windows, charging capabilities, and even low admin options to help keep teachers teaching. These systems don’t “solve” the phone problem, but they do help schools move beyond the extremes of all-or-nothing.

    And let’s not forget equity. Not all students come to school with the same tech, support systems, or charging access. A punitive model that assumes all students have smartphones (or can afford to lose access to them) risks deepening existing divides. Structured storage systems can help level the playing field, offering secure and consistent access to tech tools without relying on personal privilege or penalizing students for systemic gaps.

    That said, infrastructure alone isn’t the answer. Any solution needs to be accompanied by clear communication, transparent expectations, and intentional alignment with school culture. Schools must engage students, parents, and teachers in conversations about what responsible phone use actually looks like and must be willing to revise policies based on feedback. Too often, well-meaning bans are rolled out with minimal explanation, creating confusion and resistance that undermine their effectiveness.

    Nor should we idealize “focus” as the only metric of success. Mental health, autonomy, connection, and trust all play a role in creating school environments where students thrive. If students feel overly surveilled or infantilized, they’re unlikely to engage meaningfully with the values behind the policy. The goal should not be control for its own sake, it should be cultivating habits that carry into life beyond the classroom.

    The ubiquity of smartphones is undeniable. While phones are here to stay, the classroom represents one of the few environments where young people can learn how to use them wisely, or not at all. That makes schools not just sites of instruction, but laboratories for digital maturity.

    The danger isn’t that we’ll do too little. It’s that we’ll settle for solutions that are too simplistic or too focused on optics, instead of focusing  not on outcomes.

    We need more than bans. We need balance. That means moving past reactionary policies and toward systems that respect both the realities of modern life and the capacity of young people to grow. It means crafting strategies that support teachers without overburdening them, that protect focus without sacrificing fairness, and that reflect not just what we’re trying to prevent, but what we hope to build.

    The real goal shouldn’t be to simply get phones out of kids’ hands. It should be to help them learn when to put them down on their own.

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  • Human connection still drives school attendance

    Human connection still drives school attendance

    Key points:

    At ISTE this summer, I lost count of how many times I heard “AI” as the answer to every educational challenge imaginable. Student engagement? AI-powered personalization! Teacher burnout? AI lesson planning! Parent communication? AI-generated newsletters! Chronic absenteeism? AI predictive models! But after moderating a panel on improving the high school experience, which focused squarely on human-centered approaches, one district administrator approached us with gratitude: “Thank you for NOT saying AI is the solution.”

    That moment crystallized something important that’s getting lost in our rush toward technological fixes: While we’re automating attendance tracking and building predictive models, we’re missing the fundamental truth that showing up to school is a human decision driven by authentic relationships.

    The real problem: Students going through the motions

    The scope of student disengagement is staggering. Challenge Success, affiliated with Stanford’s Graduate School of Education, analyzed data from over 270,000 high school students across 13 years and found that only 13 percent are fully engaged in their learning. Meanwhile, 45 percent are what researchers call “doing school,” going through the motions behaviorally but finding little joy or meaning in their education.

    This isn’t a post-pandemic problem–it’s been consistent for over a decade. And it directly connects to attendance issues. The California Safe and Supportive Schools initiative has identified school connectedness as fundamental to attendance. When high schoolers have even one strong connection with a teacher or staff member who understands their life beyond academics, attendance improves dramatically.

    The districts that are addressing this are using data to enable more meaningful adult connections, not just adding more tech. One California district saw 32 percent of at-risk students improve attendance after implementing targeted, relationship-based outreach. The key isn’t automated messages, but using data to help educators identify disengaged students early and reach out with genuine support.

    This isn’t to discount the impact of technology. AI tools can make project-based learning incredibly meaningful and exciting, exactly the kind of authentic engagement that might tempt chronically absent high schoolers to return. But AI works best when it amplifies personal bonds, not seeks to replace them.

    Mapping student connections

    Instead of starting with AI, start with relationship mapping. Harvard’s Making Caring Common project emphasizes that “there may be nothing more important in a child’s life than a positive and trusting relationship with a caring adult.” Rather than leave these connections to chance, relationship mapping helps districts systematically identify which students lack that crucial adult bond at school.

    The process is straightforward: Staff identify students who don’t have positive relationships with any school adults, then volunteers commit to building stronger connections with those students throughout the year. This combines the best of both worlds: Technology provides the insights about who needs support, and authentic relationships provide the motivation to show up.

    True school-family partnerships to combat chronic absenteeism need structures that prioritize student consent and agency, provide scaffolding for underrepresented students, and feature a wide range of experiences. It requires seeing students as whole people with complex lives, not just data points in an attendance algorithm.

    The choice ahead

    As we head into another school year, we face a choice. We can continue chasing the shiny startups, building ever more sophisticated systems to track and predict student disengagement. Or we can remember that attendance is ultimately about whether a young person feels connected to something meaningful at school.

    The most effective districts aren’t choosing between high-tech and high-touch–they’re using technology to enable more meaningful personal connections. They’re using AI to identify students who need support, then deploying caring adults to provide it. They’re automating the logistics so teachers can focus on relationships.

    That ISTE administrator was right to be grateful for a non-AI solution. Because while artificial intelligence can optimize many things, it can’t replace the fundamental human need to belong, to feel seen, and to believe that showing up matters.

    The solution to chronic absenteeism is in our relationships, not our servers. It’s time we started measuring and investing in both.

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  • 3 steps to build belonging in the classroom

    3 steps to build belonging in the classroom

    Key points:

    The first few weeks of school are more than a fresh start–they’re a powerful opportunity to lay the foundation for the relationships, habits, and learning that will define the rest of the year. During this time, students begin to decide whether they feel safe, valued, and connected in your classroom.

    The stakes are high. According to the 2023 Youth Risk Behavior Survey, only 55 percent of students reported feeling connected to their school. That gap matters: Research consistently shows that a lack of belonging can harm grades, attendance, and classroom behavior. Conversely, a strong sense of belonging not only boosts academic self-efficacy but also supports physical and mental well-being.

    In my work helping hundreds of districts and schools implement character development and future-ready skills programs, I’ve seen how intentionally fostering belonging from day one sets students–and educators–up for success. Patterns from schools that do this well have emerged, and these practices are worth replicating.

    Here are three proven steps to build belonging right from the start.

    1. Break the ice with purpose

    Icebreakers might sound like old news, but the reality is that they work. Research shows these activities can significantly increase engagement and participation while fostering a greater sense of community. Students often describe improved classroom atmosphere, more willingness to speak up, and deeper peer connections after just a few sessions.

    Some educators may worry that playful activities detract from a serious academic tone. In practice, they do the opposite. By helping students break down communication barriers, icebreakers pave the way for risk-taking, collaboration, and honest reflection–skills essential for deep learning.

    Consider starting with activities that combine movement, play, and social awareness:

    • Quick-think challenges: Build energy and self-awareness by rewarding quick and accurate responses.
    • Collaborative missions: Engage students working toward a shared goal that demands communication and teamwork.
    • Listen + act games: Help students develop adaptability through lighthearted games that involve following changing instructions in real time.

    These activities are more than “fun warm-ups.” They set a tone that learning here will be active, cooperative, and inclusive.

    2. Strengthen executive functioning for individual and collective success

    When we talk about belonging, executive functioning skills–like planning, prioritizing, and self-monitoring–may not be the first thing we think of. Yet they’re deeply connected. Students who can organize their work, set goals, and regulate their emotions are better prepared to contribute positively to the class community.

    Research backs this up. In a study of sixth graders, explicit instruction in executive functioning improved academics, social competence, and self-regulation. For educators, building these skills benefits both the individual and the group.

    Here are a few ways to embed executive functioning into the early weeks:

    • Task prioritization exercise: Help students identify and rank their tasks, building awareness of time and focus.
    • Strengths + goals mapping: Guide students to recognize their strengths and set values-aligned goals, fostering agency.
    • Mindful check-ins: Support holistic well-being by teaching students to name their emotions and practice stress-relief strategies.

    One especially powerful approach is co-creating class norms. When students help define what a supportive, productive classroom looks like, they feel ownership over the space. They’re more invested in maintaining it, more likely to hold each other accountable, and better able to self-regulate toward the group’s shared vision.

    3. Go beyond the first week to build deeper connections

    Icebreakers are a great start, but true belonging comes from sustained, meaningful connection. It’s tempting to think that once names are learned and routines are set, the work is done–but the deeper benefits come from keeping this focus alive alongside academics.

    The payoff is significant. School connectedness has been shown to reduce violence, protect against risky behaviors, and support long-term health and success. In other words, connection is not a “nice to have”–it’s a protective factor with lasting impact.

    Here are some deeper connection strategies:

    • Shared values agreement: Similar to creating class norms, identify the behaviors that promote safety, kindness, and understanding.
    • Story swap: Have students share an experience or interest with a partner, then introduce each other to the class.
    • Promote empathy in action: Teach students to articulate needs, seek clarification, and advocate for themselves and others.

    These activities help students see one another as whole people, capable of compassion and understanding across differences. That human connection creates an environment where everyone can learn more effectively.

    Take it campus-wide

    These strategies aren’t limited to students. Adults on campus benefit from them, too. Professional development can start with icebreakers adapted for adults. Department or PLC meetings can incorporate goal-setting and reflective check-ins. Activities that build empathy and connection among staff help create a healthy, supportive adult culture that models the belonging we want students to experience.

    When teachers feel connected and supported, they are more able to foster the same in their classrooms. That ripple effect–staff to students, students to peers–creates a stronger, more resilient school community.

    Belonging isn’t a single event; it’s a practice. Start the year with purpose, keep connection alive alongside academic goals, and watch how it transforms your classroom and your campus culture. In doing so, you’ll give students more than a positive school year. You’ll give them tools and relationships they can carry for life.

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  • Is gamification the key to achieving true inclusion in special education?

    Is gamification the key to achieving true inclusion in special education?

    Key points:

    For students with special needs, learning can often resemble a trek through dense woods along a narrow, rigid path–one that leaves little to no room for individual exploration. But the educational landscape is evolving. Picture classrooms as adventurous hunts, where every learner charts their own journey, overcomes unique challenges, and progresses at a pace that matches their strengths. This vision is becoming reality through gamification, a powerful force that is reshaping how students learn and how teachers teach in K–12 special education.

    Personalized learning paths: Tailoring the adventure

    Traditional classrooms often require students to adapt one method of instruction, which can be limiting–especially for neurodiverse learners. Gamified learning platforms provide an alternative by offering adaptive, personalized learning experiences that honor each student’s profile and pace.

    Many of these platforms use real-time data and algorithms to adjust content based on performance. A student with reading difficulties might receive simplified text with audio support, while a math-savvy learner can engage in increasingly complex logic puzzles. This flexibility allows students to move forward without fear of being left behind, or without being bored waiting for others to catch up.

    Accessibility features such as customizable avatars, voice commands, and adjustable visual settings also create space for students with ADHD, autism, or sensory sensitivities to learn comfortably. A student sensitive to bright colors can use a softer palette; another who struggles with reading can use text-to-speech features. And when students can replay challenges without stigma, repetition becomes practice, not punishment.

    In these environments, progress is measured individually. The ability to choose which goals to tackle and how to approach them gives learners both agency and confidence–two things often missing in traditional special education settings.

    Building social and emotional skills: The power of play

    Play is a break from traditional learning and a powerful way to build essential social and emotional skills. For students with special needs who may face challenges with communication, emotional regulation, or peer interaction, gamified environments provide a structured yet flexible space to develop these abilities.

    In cooperative hunts and team challenges, students practice empathy, communication, and collaboration in ways that feel engaging and low-stakes. A group mission might involve solving a puzzle together, requiring students to share ideas, encourage one another, and work toward a common goal.

    Gamified platforms also provide real-time, constructive feedback, transforming setbacks into teachable moments. Instead of pointing out what a student did wrong, a game might offer a helpful hint: “Try checking the clues again!” This kind of support teaches resilience and persistence in a way that lectures or punitive grading rarely do.

    As students earn badges or level up, they experience tangible success. These moments highlight the connection between effort and achievement. Over time, these small wins raise a greater willingness to engage with the material and with peers and the classroom community.

    Fostering independence and motivation

    Students with learning differences often carry the weight of repeated academic failure, which can chip away at their motivation. Gamification helps reverse this by reframing challenges as opportunities and effort as progress.

    Badges, points, and levels make achievements visible and meaningful. A student might earn a “Problem Solver” badge after tackling a tricky math puzzle or receive “Teamwork Tokens” for helping a classmate. These systems expand the definition of success and highlight personal strengths.

    The focus shifts from comparison to self-improvement. Some platforms even allow for private progress tracking, letting students set and meet personal goals without the anxiety of public rankings. Instead of competing, students build a personal narrative of growth.

    Gamification also encourages self-directed learning. As student complete tasks, they develop skills like planning, time management, and self-assessment, skills that extend beyond academics and into real life. The result is a deeper sense of ownership and independence.

    Teachers as learning guides

    Gamification doesn’t replace teachers, but it can help teach more effectively. With access to real-time analytics, educators can see exactly where a student is excelling or struggling and adjust instruction accordingly.

    Dashboards might reveal that a group of students is thriving in reading comprehension but needs help with number sense, prompting immediate, targeted intervention. This data-driven insight allows for proactive, personalized support.

    Teachers in gamified classrooms also take on a new role, both of a mentor and facilitator. They curate learning experiences, encourage exploration, and create opportunities for creativity and curiosity to thrive. Instead of managing behavior or delivering lectures, they support students on individualized learning journeys.

    Inclusion reimagined

    Gamification is not a gimmick; it’s a framework for true inclusion. It aligns with the principles of Universal Design for Learning (UDL), offering multiple ways for students to engage, process information, and show what they know. It recognizes that every learner is different, and builds that into the design.

    Of course, not every gamified tool is created equal. Thoughtful implementation, equity in access, and alignment with student goals are essential. But when used intentionally, gamification can turn classrooms into places where students with diverse needs feel seen, supported, and excited to learn.

    Are we ready to level up?

    Gamification is a step toward classrooms that work for everyone. For students with special needs, it means learning at their own pace, discovering their strengths, and building confidence through meaningful challenges.

    For teachers, it’s a shift from directing traffic to guiding adventurers.

    If we want education to be truly inclusive, we must go beyond accommodations and build systems where diversity is accepted and celebrated. And maybe, just maybe, that journey begins with a game.

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  • Integrating AI into education is not as daunting as it seems

    Integrating AI into education is not as daunting as it seems

    Key points:

    Forty-some years ago, students sat in straight rows with books, papers, and pencils neatly lined up on their desks. But beginning in the 1990s, educators faced very different classrooms as computers found their way into schools.

    For most teachers, it felt daunting to figure out how to integrate new tools into curriculum requirements–and how to find the time to make it happen. To help this digital transformation then, I joined the South Dakota Department of Education to lead summer immersion teacher training on technology integration, traveling the state to help schools understand how to use new tools like video systems. I was one of many who helped educators overcome that initial learning curve–and now tools like computers are an integral part of the education system.

    Let’s face it: The advent of new technologies can be overwhelming. Adjusting to them takes time. Now, with the coming of age of AI, teachers, administrators, students, and parents have endless questions and ideas on how it might positively or negatively influence education. I’ve seen it in my current role, in which I continue to empower educators and states to use modern technology to support student learning. And while concerns about AI are valid, there are many positive potential outcomes. For educators in particular, AI can be a huge value-add, automating certain administrative tasks, helping understand and predict student success and struggles, and even helping tailor instruction for individual students.

    The upside is huge. As schools embark on their AI journeys, it’s important to remember that we’ve been here before–from the introduction of the internet in classrooms to the abrupt shift to e-learning at the outset of COVID-19. Superintendents, boards of education, and other education leaders can draw on important lessons from prior technological transformations to fully take advantage of this one.

    Here are some rules of the road for navigating the integration of disruptive technologies:

    1. Choose the right tools. The AI tool(s) you choose can have varying results. School districts should prioritize proven technologies with a track record in education. For students, this includes adaptive learning platforms or virtual tutors. Some of the best tools are those that are specifically designed by and for educators to expedite administrative tasks such as grading and lesson planning. Even more valuable is the ability to support education-specific issues such as identifying struggling students with early warning systems and using AI to provide projections for student futures.

      2. Training is everything. With proper training, AI can be less intimidating. We don’t expect students to understand a new concept by reading a few paragraphs in a textbook, and we shouldn’t expect teachers to figure out how to best use AI on their own. President Trump’s recent executive order prioritizes the use of AI in discretionary grant programs for teacher training, which is an important step in the right direction.

      3. Engage parents. Moms and dads may be concerned if they hear–without a deeper explanation–that a school board is rolling out an AI tool to help with teaching or administrative tasks in their children’s education. Keep an open line of communication with the guardians of students about how and why AI is being used. Point parents to resources to help them improve their own AI literacy. To a reasonable degree, invite feedback. This two-way communication helps build trust, allay fears and clarify any misconceptions, to the benefit of everyone involved, including, most importantly, the students.

      4. Humans must be involved. The stakes are high. AI is not perfect. Administrators must ensure they and the educators using AI tools are double checking the work. In the parlance of responsible AI, this is known as having a “human in the loop,” and it’s especially important when the outcomes involve children’s futures. This important backstop instills confidence in the parents, students and educators.

      5. Regularly evaluate if the tools are living up to expectations. The point of integrating AI into teachers’ and administrators’ workstreams is to lighten their load so they can spend more time and energy on students. Over time, AI models can decay and bias can be introduced, reducing the effectiveness of AI outputs. So, regular monitoring and evaluating is important. Educators and administrators should regularly check in to determine if the integration of AI is supporting their goals.

      6. The learning curve may create more work at first–but the payoff is exponential. Early adoption is important. I worked with school districts that pushed off integrating digital technologies–ultimately, it put the educators behind their peers. AI can make a difference in educators’ lives by freeing them up from administrative burdens to focus on what really matters–the students.

      This is the start of a journey–one that I believe is truly exciting! It’s not the first nor the last time educators adopt new technologies. Don’t let AI overwhelm or distract you from tried-and-true integration techniques. Yes, the technology is different–but educators are always adapting, and it will be the same with AI, to the benefit of educators and students.

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  • A smarter way to manage public dollars

    A smarter way to manage public dollars

    Key points:

    For public school districts across Florida and much of the country, employee benefits–particularly health insurance–are among the largest and fastest-growing budget line items. But too often, decision-makers in these districts manage benefits with incomplete information, little visibility into vendor practices, and limited tools for addressing escalating costs.

    Part of the problem is the complexity of the healthcare delivery system itself. The supply chain encompasses numerous moving parts, making cost drivers challenging to identify. While not intentional, school districts need to both educate and empower their agents and their team of specialists to peel back the layers that create added costs. Districts must also be willing to look inward.

    One of the real secrets to cost containment is transparency. A committed school district that wants to take control of its program must first understand its strengths and weaknesses, then fill gaps with specialists who can uncover hidden costs–an ongoing, vigilant effort that reveals the actual sources of waste and inefficiency. These efforts include transparent procurement and optimizing deal tension, as well as pharmacy contract negotiation, claims repricing, claims redirection, and more. Only then can districts make informed, strategic decisions that control costs and improve outcomes.

    The cost of opaque processes

    The result is a system that too often lacks meaningful transparency. School boards are presented with insurance renewals but not the data behind cost increases, insights into why claims costs are as they are, or guidance on how to contain them. Carriers field calls from district employees, but little to no reporting is returned to help the district understand what’s driving service demand. Without actionable data and intelligence, many districts default to passive renewals, accepting annual rate hikes without a clear strategy to contain costs or improve the employee experience.

    Building a foundation for smart decision‑making

    It doesn’t have to be this way. True transparency–in procurement, data, and intelligence–is not just a matter of regulatory compliance; it’s the foundation for smarter decision-making, better benefits engagement, and long-term cost control. When school districts gain access to previously unavailable data and unfiltered insights into how their benefits programs are performing, they can better serve their educators and protect their budgets.

    One example is call utilization data. Many school boards have no visibility into how often–and why–their employees contact their insurance carriers. Without this insight, they may not realize, for instance, that a large number of calls could pertain to prescription benefit confusion–something they could address through targeted employee education or plan redesign. Transparency in that data enables the district to act rather than react. It transforms benefits management from a cycle of guesswork into a proactive strategy, where decisions are driven by real needs rather than assumptions.

    Beyond call utilization, pharmacy and provider network fees can quietly escalate into six- or seven-figure losses if not monitored. Pharmacy contracts in particular demand negotiation by seasoned experts who understand the contractual nuances and levers that drive real savings. Ideally, a benefits partner will have a pharmacy benefits consultant or Doctor of Pharmacy on staff to review contracts and formularies line by line. Likewise, provider network claims and therapies must be benchmarked against competitive pricing. Transparency in these areas unleashes competition, and competition drives costs down.

    Operationalizing and incentivizing transparency leads to cost containment

    When a school district commits to operationalizing and incentivizing transparency, it can start to regain control of its costs. This process begins with examining the bigger picture of why and how the health-delivery supply chain can be leveraged or disintermediated to produce better outcomes. District leaders realize they have the power to effect change. Superintendents, HR, and finance departments can work in unison to embed transparency by empowering and incentivizing their benefits consultants to focus on solutions that reduce the district’s costs. This includes aligning agent compensation models with the district’s cost-containment roadmap.

    Equally important is how this transparency gets operationalized. Most small- to mid-sized school districts don’t have the staff or resources to analyze claims trends, facilitate wellness programs, or manage a complex benefits ecosystem. That’s why some are turning to outside partners to act as an extension of their internal team–not just as benefits brokers but as collaborative advisors who help design, implement, and maintain smarter benefits strategies. The difference is night and day: Instead of a transactional approach focused solely on renewals, these partners bring a year-round, data-driven mindset to benefits administration.

    Reclaiming control through radical transparency

    Ultimately, it’s about control. For too long, many public entities have ceded control of their benefits strategy to intermediaries operating behind closed doors. Radical transparency flips the script. It empowers school districts to take ownership of their benefits programs to lower costs and improve outcomes for the people they serve.

    That change doesn’t happen overnight. It starts with asking better questions:

    • Do we receive actionable data on employee engagement and utilization, and are we using it to drive measurable change?
    • Is our procurement process fully competitive and transparent, or are outdated practices perpetuating the status quo?
    • Do we have the tools and thought leadership from our broker to act on these insights?
    • Is our broker delivering transparent, cost-containment strategies, and are those solutions proven to reduce expense?
    • Are we empowered by a partnership structured around ROI?
    • Are we incentivizing our broker and vendor partners to prioritize ROI, transparency and ongoing savings?
    • Is our internal team contributing to transparency, data analysis and ROI? If not, what organizational changes are needed?

    The answers may be uncomfortable, but they’re necessary for reclaiming control. And in today’s fiscal climate, where every dollar matters and expectations for good governance are higher than ever, doing what’s always been done is no longer good enough.

    Transparency is more than a buzzword. It’s a path to fiscal responsibility, employee trust, and strategic clarity. And for public school districts facing mounting healthcare costs, it may be the smartest investment they can make.

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  • A practical guide for sourcing edtech

    A practical guide for sourcing edtech

    Key points:

    Virtual reality field trips now enable students to explore the Great Wall of China, the International Space Station, and ancient Rome without leaving the classroom.  Gamified online learning platforms can turn lessons into interactive challenges that boost engagement and motivation. Generative AI tutors are providing real-time feedback on writing and math assignments, helping students sharpen their skills with personalized support in minutes.

    Education technology is accelerating at a rapid pace–and teachers are eager to bring these digital tools to the classroom. But with pandemic relief funds running out, districts are having to make tougher decisions around what edtech they can afford, which vendors will offer the greatest value, and, crucially, which tools come with robust cybersecurity protections.

    Although educators are excited to innovate, school leaders must weigh every new app or online platform against cybersecurity risks and the responsibility of protecting student data. Unfortunately, those risks remain very real: 6 in 10 K-12 schools were targeted by ransomware in 2024.

    Cybersecurity is harder for some districts than others

    The reality is that school districts widely vary when it comes to their internal resources, cybersecurity expertise, and digital maturity.

    A massive urban system may have a dedicated legal department, CISO, and rigid procurement processes. In a small rural district, the IT lead might also coach soccer or direct the school play.

    These discrepancies leave wide gaps that can be exploited by security threats. Districts are often improvising vetting processes that vary wildly in rigor, and even the best-prepared system struggles to know what “good enough” looks like as technology tools rapidly accelerate and threats evolve just as fast.

    Whether it’s apps for math enrichment, platforms for grading, or new generative AI tools that promise differentiated learning at scale, educators are using more technology than ever. And while these digital tools are bringing immense benefits to the classroom, they also bring more threat exposure. Every new tool is another addition to the attack surface, and most school districts are struggling to keep up.

    Districts are now facing these critical challenges with even fewer resources. With the U.S. Department of Education closing its Office of EdTech, schools have lost a vital guidepost for evaluating technology tools safely. That means less clarity and support, even as the influx of new tech tools is at an all-time high.

    But innovation and protection don’t have to be in conflict. Schools can move forward with digital tools while still making smart, secure choices. Their decision-making can be supported by some simple best practices to help guide the way.

    5 green flags for evaluating technology tools

    New School Safety Resources

    With so many tools entering classrooms, knowing how to assess their safety and reliability is essential. But what does safe and trustworthy edtech actually look like?

    You don’t need legal credentials or a cybersecurity certification to answer that question. You simply need to know what to look for–and what questions to ask. Here are five green flags that can guide your decisions and boost confidence in the tools you bring into your classrooms.

    1. Clear and transparent privacy policies

    A strong privacy policy should be more than a formality; it should serve as a clear window into how a tool handles data. The best ones lay out exactly what information is collected, why it’s needed, how it’s used, and who it’s shared with, in plain, straightforward language.

    You shouldn’t need legal training to make sense of it. Look for policies that avoid vague, catch-all phrases and instead offer specific details, like a list of subprocessors, third-party services involved, or direct contact information for the vendor’s privacy officer. If you can’t quickly understand how student data is being handled, or if the vendor seems evasive when you ask, that’s cause for concern.

    1. Separation between student and adult data

    Student data is highly personal, extremely sensitive, and must be treated with extra care. Strong vendors explicitly separate student data from educator, administrator, and parent data in their systems, policies, and user experiences.

    Ask how student data is accessed internally and what safeguards are in place. Does the vendor have different privacy policies for students versus adults? If they’ve engineered that distinction into their platform, it’s a sign they’ve thought deeply about your responsibilities under FERPA and COPPA.

    1. Third-party audits and certifications

    Trust, but verify. Look for tools that have been independently evaluated through certifications like the Common Sense Privacy Seal, iKeepSafe, or the 1EdTech Trusted App program. These external audits validate that privacy claims and company practices are tested against meaningful standards and backed up by third-party validation.

    Alignment with broader security frameworks like NIST Cybersecurity Framework (CSF), ISO 27001, or SOC 2 can add another layer of assurance, especially in states where district policies lean heavily on these benchmarks. These technical frameworks should complement radical transparency. The most trustworthy vendors combine certification with transparency: They’ll show you exactly what they collect, how they store it, and how they protect it. That openness–and a willingness to be held accountable–is the real marker of a privacy-first partner.

    1. Long-term commitment to security and privacy

    Cybersecurity shouldn’t be a one-and-done checklist. It’s a continual practice. Ask vendors how they approach ongoing risks: Do they conduct regular penetration testing? Is a formal incident response plan in place? How are teams trained on phishing threats and secure coding?

    If they follow a framework like the NIST CSF, that’s great. But also dig into how they apply it: What’s their track record for patching vulnerabilities or communicating breaches? A real commitment shows up in action, not just alignment.

    1. Data minimization and purpose limitations

    Trustworthy technology tools collect only what’s essential–and vendors can explain why they need it. If you ask, “Why do you collect this data point?” they should have a direct answer that ties back to functionality, not future marketing.

    Look for platforms that commit to never repurposing student data for behavioral ad targeting. Also, ask about deletion protocols: Can data be purged quickly and completely if requested? If not, it’s time to ask why.

    Laying the groundwork for a safer school year

    Cybersecurity doesn’t require a 10-person IT team or a massive budget. Every district, no matter the size, can take meaningful, manageable steps to reduce risk, establish guardrails, and build trust.

    Simple, actionable steps go a long way: Choose tools that are transparent about data use, use trusted frameworks and certifications as guideposts, and make cybersecurity training a regular part of staff development. Even small efforts , like a five-minute refresher on phishing during back-to-school sessions, can have an outsized impact on your district’s overall security posture.

    For schools operating without deep resources or internal expertise, this work is especially urgent–and entirely possible. It just requires knowing where to start.

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  • Data, privacy, and cybersecurity in schools: A 2025 wake-up call

    Data, privacy, and cybersecurity in schools: A 2025 wake-up call

    Key points:

    In 2025, schools are sitting on more data than ever before. Student records, attendance, health information, behavioral logs, and digital footprints generated by edtech tools have turned K-12 institutions into data-rich environments. As artificial intelligence becomes a central part of the learning experience, these data streams are being processed in increasingly complex ways. But with this complexity comes a critical question: Are schools doing enough to protect that data?

    The answer, in many cases, is no.

    The rise of shadow AI

    According to CoSN’s May 2025 State of EdTech District Leadership report, a significant portion of districts, specifically 43 percent, lack formal policies or guidance for AI use. While 80 percent of districts have generative AI initiatives underway, this policy gap is a major concern. At the same time, Common Sense Media’s Teens, Trust and Technology in the Age of AI highlights that many teens have been misled by fake content and struggle to discern truth from misinformation, underscoring the broad adoption and potential risks of generative AI.

    This lack of visibility and control has led to the rise of what many experts call “shadow AI”: unapproved apps and browser extensions that process student inputs, store them indefinitely, or reuse them to train commercial models. These tools are often free, widely adopted, and nearly invisible to IT teams. Shadow AI expands the district’s digital footprint in ways that often escape policy enforcement, opening the door to data leakage and compliance violations. CoSN’s 2025 report specifically notes that “free tools that are downloaded in an ad hoc manner put district data at risk.”

    Data protection: The first pillar under pressure

    The U.S. Department of Education’s AI Toolkit for Schools urges districts to treat student data with the same care as medical or financial records. However, many AI tools used in classrooms today are not inherently FERPA-compliant and do not always disclose where or how student data is stored. Teachers experimenting with AI-generated lesson plans or feedback may unknowingly input student work into platforms that retain or share that data. In the absence of vendor transparency, there is no way to verify how long data is stored, whether it is shared with third parties, or how it might be reused. FERPA requires that if third-party vendors handle student data on behalf of the institution, they must comply with FERPA. This includes ensuring data is not used for unintended purposes or retained for AI training.

    Some tools, marketed as “free classroom assistants,” require login credentials tied to student emails or learning platforms. This creates additional risks if authentication mechanisms are not protected or monitored. Even widely-used generative tools may include language in their privacy policies allowing them to use uploaded content for system training or performance optimization.

     

    Data processing and the consent gap

    Generative AI models are trained on large datasets, and many free tools continue learning from user prompts. If a student pastes an essay or a teacher includes student identifiers in a prompt, that information could enter a commercial model’s training loop. This creates a scenario where data is being processed without explicit consent, potentially in violation of COPPA (Children’s Online Privacy Protection Act) and FERPA. While the FTC’s December 2023 update to the COPPA Rule did not codify school consent provisions, existing guidance still allows schools to consent to technology use on behalf of parents in educational contexts. However, the onus remains on schools to understand and manage these consent implications, especially with the rule’s new amendments becoming effective June 21, 2025, which strengthen protections and require separate parental consent for third-party disclosures for targeted advertising.

    Moreover, many educators and students are unaware of what constitutes “personally identifiable information” (PII) in these contexts. A name combined with a school ID number, disability status, or even a writing sample could easily identify a student, especially in small districts. Without proper training, well-intentioned AI use can cross legal lines unknowingly.

    Cybersecurity risks multiply

    AI tools have also increased the attack surface of K-12 networks. According to ThreatDown’s 2024 State of Ransomware in Education report, ransomware attacks on K-12 schools increased by 92 percent between 2022 and 2023, with 98 total attacks in 2023. This trend is projected to continue as cybercriminals use AI to create more targeted phishing campaigns and detect system vulnerabilities faster. AI-assisted attacks can mimic human language and tone, making them harder to detect. Some attackers now use large language models to craft personalized emails that appear to come from school administrators.

    Many schools lack endpoint protection for student devices, and third-party integrations often bypass internal firewalls. Free AI browser extensions may collect keystrokes or enable unauthorized access to browser sessions. The more tools that are introduced without IT oversight, the harder it becomes to isolate and contain incidents when they occur. CoSN’s 2025 report indicates that 60 percent of edtech leaders are “very concerned about AI-enabled cyberattacks,” yet 61 percent still rely on general funds for cybersecurity efforts, not dedicated funding.

    Building a responsible framework

    To mitigate these risks, school leaders need to:

    • Audit tool usage using platforms like Lightspeed Digital Insight to identify AI tools being accessed without approval. Districts should maintain a living inventory of all digital tools. Lightspeed Digital Insight, for example, is vetted by 1EdTech for data privacy.
    • Develop and publish AI use policies that clarify acceptable practices, define data handling expectations, and outline consequences for misuse. Policies should distinguish between tools approved for instructional use and those requiring further evaluation.
    • Train educators and students to understand how AI tools collect and process data, how to interpret AI outputs critically, and how to avoid inputting sensitive information. AI literacy should be embedded in digital citizenship curricula, with resources available from organizations like Common Sense Media and aiEDU.
    • Vet all third-party apps through standards like the 1EdTech TrustEd Apps program. Contracts should specify data deletion timelines and limit secondary data use. The TrustEd Apps program has vetted over 12,000 products, providing a valuable resource for districts.
    • Simulate phishing attacks and test breach response protocols regularly. Cybersecurity training should be required for staff, and recovery plans must be reviewed annually.

    Trust starts with transparency

    In the rush to embrace AI, schools must not lose sight of their responsibility to protect students’ data and privacy. Transparency with parents, clarity for educators, and secure digital infrastructure are not optional. They are the baseline for trust in the age of algorithmic learning.

    AI can support personalized learning, but only if we put safety and privacy first. The time to act is now. Districts that move early to build policies, offer training, and coordinate oversight will be better prepared to lead AI adoption with confidence and care.

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  • Why stories still matter in a fast-moving world

    Why stories still matter in a fast-moving world

    Key points:

    Seventeen years after Suzanne Collins first introduced us to The Hunger Games, the world is still captivated by Panem. The latest installment, Sunrise on the Reaping, dives into Haymitch’s backstory and has been called a “propulsive and heart-wrenching addition” to the series by The New York Times. For many of us, books like these aren’t just stories–they’re cultural moments.

    I remember reading the original trilogy on my iPad while training for a half-marathon. Katniss’ fight against the Capitol powered me through some of my longest runs. That’s the magic of books: They meet us where we are and carry us somewhere else entirely. They become part of our personal history, woven into our memories and milestones.

    But the power of books goes far beyond personal nostalgia. When a major title drops, it’s not just a release date–it’s a shared experience. Readers rush to get their hands on it. Social media lights up with reactions. Libraries field waitlists. These moments remind us why books matter. They connect us, challenge us, and inspire us.

    This fall, we’re about to experience two more of these moments. On October 21, Diary of a Wimpy Kid: Partypooper hits shelves. Jeff Kinney’s beloved series has become a rite of passage for young readers, and this latest installment–centered around Greg Heffley’s attempt to throw himself the ultimate birthday bash–is already generating buzz. It’s funny, relatable, and perfectly timed for a generation that’s grown up with Greg’s awkward, hilarious adventures.

    Just a few weeks later, on November 11, Dog Man: Big Jim Believes arrives. Dav Pilkey’s Dog Man series has redefined what it means to be a children’s book phenomenon. With its blend of humor, heart, and comic-style storytelling, Dog Man has helped countless kids fall in love with reading. This new title promises to be no different, offering a story about belief, friendship, and finding strength within.

    These books aren’t just for kids–they’re cultural touchstones. They bring generations together. Parents read them with their children. Teachers use them to spark classroom discussions. Librarians build displays around them. And kids? They devour them and talk about them with the kind of passion usually reserved for blockbuster movies or viral games.

    And yes, there’s a business side to books. Pricing, distribution, marketing strategies–they all matter. Behind every book on a shelf is a network of people working to make that moment possible. Publishers, authors, illustrators, binders, warehouse teams, sales reps, marketers, and more. It’s easy to forget that when you’re holding a finished book, but every title is the result of countless decisions, collaborations, and passions.

    In a world dominated by screens, short-form content, and constant notifications, books offer something different. They ask us to slow down. To focus. To imagine. To empathize. And that’s more important than ever.

    Literacy isn’t just about reading words on a page–it’s about understanding the world. It’s about critical thinking, emotional intelligence, and the ability to engage with complex ideas. Books help build those skills. They give kids the tools to navigate life, not just school.

    Because in a world that’s constantly changing, books remain one of our most powerful tools for understanding it–and each other. The world needs stories. And stories need us.

    Britten Follett
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