External Affairs
Developed with the help of volunteer leaders and member institutions across the country, The Job Descriptions Index provides access to sample job descriptions for positions unique to higher education.
Descriptions housed within the index are aligned with the annual survey data collected by the CUPA-HR research team. To aid in the completion of IPEDS and other reporting, all position descriptions are accompanied by a crosswalk section like the one below.
Crosswalk Example
Position Number: The CUPA-HR position number
BLS SOC#: Bureau of Labor Statistics occupation classification code
BLS Standard Occupational Code (SOC) Category Name: Bureau of Labor Statistics occupation category title
US Census Code#: U.S. Census occupation classification code
VETS-4212 Category: EEO-1 job category title used on VETS-4212 form
***SOC codes are provided as suggestions only. Variations in the specific functions of a position may cause the position to better align with an alternate SOC code.
Sample Job Descriptions
Advancement Services, Prospect Researcher
Organizes and oversees the institution’s records relating to current and prospective donors, conducts research to discover prospects for gifts, and documents the association of these prospects with the college or university.
CROSSWALKS
Position Number: 442120
BLS SOC # 13-1131
BLS Standard Occupational Code (SOC) Category Name: Fundraisers
US Census Code # 0726
VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Advancement Services Coordinator (Notre Dame of Maryland University)
Research and Prospect Manager (Notre Dame of Maryland University)
College Advancement Manager (Cochise College)
Under supervision, assists in cultivating and broadening alumni interest in and financial support of the university. Develops, strengthens, and implements both campus and regional alumni programs; plans and implements major homecoming and reunion events. May supervise support staff and/or a group of volunteers. Requires a bachelor’s degree. Senior level typically requires 2-3 years of related experience.
CROSSWALKS
Position Number: 438100, 438110
BLS SOC # 27-3031
BLS Standard Occupational Code (SOC) Category Name: Public Relations Specialists
US Census Code # 2825
VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Program Coordinator, Alumnae & Alumni Relations (Notre Dame of Maryland University)
Under supervision, assists in the administration and implementation of annual giving programs. Develops, oversees, and evaluates assigned area of the campaign; researches, visits, cultivates, solicits, and thanks prospective donors to annual fund; monitors content and substance of mailings to constituents and analyzes past responses; coordinates staff reunion development committees. May supervise support staff and/or a group of volunteers. Requires a bachelor’s degree. Senior level typically requires 2-3 years of fundraising experience.
CROSSWALKS
Position Number: 437110, 437115
BLS SOC # 13-1131
BLS Standard Occupational Code (SOC) Category Name: Fundraisers
US Census Code # 0726
VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Scholarships & Donor Recognition Manager (Kennesaw State University)
Donor Relations/Stewardship Professional
Implements and coordinates a broad-based strategy of donor recognition, stewardship, and donor communications. Publishes and distributes stewardship reports on endowed funds. Manages donor gift acknowledgements and proactively identifies opportunities to communicate with donors and alumni. Plans and executes cultivation and stewardship events on campus and around the country. Manages communication between development staff and academic departments, interdisciplinary programs, and research centers.
CROSSWALKS
Position Number: 437160
BLS SOC #: 13-1131
BLS Standard Occupational Code (SOC) Category Name: Fundraisers
US Census Code: 0726
VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Donor Relations Officer (University of Alaska)
Donor Relations Coordinator (University of Alaska)
Scholarships & Donor Recognition Manager (Kennesaw State University)
Head, Communications/Marketing for College or School
Manages a designated college’s/ school’s communications function that is distinct from the institution’s central communications function. Engages in media relations, public information, public affairs, and publications. Develops communication strategies consistent with university/ school goals, objectives, and priorities, in consultation with university leadership and other appropriate individuals and groups.
CROSSWALKS
Position Number: 443120
BLS SOC #: 13-1161
BLS Standard Occupational Code (SOC) Category Name: Market Research Analysts & Marketing Specialists
US Census Code: 0735
VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Director, Marketing and Communications (Kennesaw State University)
Director of Marketing (Notre Dame of Maryland University)
Director Strategic Communications and Marketing (Southern College of Optometry)
Responsible for the identification, cultivation and solicitation of alumnae, parents, and friends of the institution capable of making gifts of $50,000 or more. Requires a bachelor’s degree. Senior level typically requires 2-3 years of related experience.
CROSSWALKS
Position Number: 437120, 437125
BLS SOC # 13-1131
BLS Standard Occupational Code (SOC) Category Name: Fundraisers
US Census Code # 0726
VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Major Gifts Officer (Notre Dame of Maryland University)
Major and Planned Giving Officer (Notre Dame of Maryland University)
Identifies, cultivates and motivates donors to make significant gifts assisting them with gift planning strategies, financial and estate planning, tax law and real estate. Collaborates with all divisions/schools in the institution. Requires a bachelor’s degree. Senior level typically requires 2–3 years of experience in planned giving/development and/or a related field.
CROSSWALKS
Position Number: 437135, 437140
BLS SOC # 13-1131
BLS Standard Occupational Code (SOC) Category Name: Fundraisers
US Census Code # 0726
VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Major and Planned Giving Officer (Notre Dame of Maryland University)
Responsible for nurturing top donor prospects and securing the institution’s largest gifts (typically in the $2M-$5M range). Works closely with the chief development/advancement officer, institutional executive officers, and academic deans to solicit principal top gift prospects and to secure and maintain top donor relations.
CROSSWALKS
Position Number: 437130
BLS SOC #: 13-1131
BLS Standard Occupational Code (SOC) Category Name: Fundraisers
US Census Code:0726
VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Senior Director of Grants and Donor Operations (Notre Dame of Maryland University)
Executive Director, Development (The University of Maryland, College Park)
Program Director for Development (Johnson County Community College)
Trademark Licensing Specialist
Ensures that institution’s brand identity is properly represented on goods and services. Protects and controls the use of institution’s name and marks on merchandise. Distributes and approves logo artwork; promotes products and designs consistent with the goals and image of the institution. Approves licenses, establishes/maintains cooperative relationships, and oversees royalty revenues. Manages market share of products in retail venues.
CROSSWALKS
Position Number: 443150
BLS SOC # 13-1161
BLS Standard Occupational Code (SOC) Category Name: Market Research Analysts & Marketing Specialists
US Census Code # 0735
VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Director, Intellectual Property and Commercialization (University of Rhode Island)
