Tag: attendance

Back in April you’ll recall that UKVI shared a draft “remote delivery” policy with higher education providers for consultation.

That process is complete – and now it’s written to providers to confirm the detail of the new arrangements.

Little has changed in the proposal from last Spring – there are some clarifications on how it will apply, but the main impact is going to be on providers and students who depend, one way or another, on some of their teaching not being accessed “in person”.

The backstory here is that technically, all teaching for international students right now is supposed to be in-person. That was relaxed during the pandemic for obvious reasons – and since, the rapid innovations in students being able to access types of teaching (either synchronously or asynchronously) has raised questions about how realistic and desirable that position remains.

Politics swirls around this too – the worry/allegation is that students arrive and then disappear, and with a mixture of relaxed attendance regulation (UKVI stopped demanding a specific number of contact points a few years ago for universities) and a worry that some students are faking or bypassing some of the attendance systems that are in place, the time has come, it seems, to tighten a little – “formalising the boundaries in which institutions can use online teaching methods to deliver courses to international students”, as UKVI puts it.

Its recent burst of compliance monitoring (with now public naming and shaming of universities “subject to an action plan”) seems to have been a factor too – with tales reaching us of officials asking often quite difficult questions about both how many students a provider thinks are on campus, and then how many actually are, on a given day or across a week.

The balance being struck is designed, says UKVI, to “empower the sector to utilise advances in education technology” by delivering elements of courses remotely whilst setting “necessary thresholds” to provide clarity and ensure there is “no compromise” of immigration control.

Remote or “optional”?

The policy that will be introduced is broadly as described back in April – first, that two types of “teaching delivery” are to be defined as follows:

• Remote delivery is defined as “timetabled delivery of learning where there is no need for the student to attend the premises of the student sponsor or partner institution which would otherwise take place live in-person at the sponsor or partner institution site.
• Face-to-face delivery is defined as “timetabled learning that takes place in-person and on the premises of the student sponsor or a partner institution.

You’ll see that that difference isn’t (necessarily) between teaching designed as in-person or designed as remote – it’s between hours that a student is required to be on campus for, and hours that they either specifically aren’t expected to come in for, or have the option to not come in for. That’s an important distinction:

Where the student has an option of online or in-person learning, this should count as a remote element for this purpose.

Then with those definitions set, we get a ratio.

As a baseline, providers (with a track record of compliance) will be allowed to deliver up to 20 per cent of the taught elements of any degree level and above course remotely.

Then if a provider is able to demonstrate how the higher usage is consistent with the requirements of the relevant educational quality standards body (OfS in England, QAA in Wales and Scotland) and remains consistent with the principles of the student route, they’ll be able to have a different ratio – up to 40 per cent of the teaching will be allowed to be in that “remote” category.

Providers keen to use that higher limit will need to apply to do so via the annual CAS allocation process – and almost by definition will attract additional scrutiny as a result, if only to monitor how the policy is panning out. They’ll also have to list all courses provided to sponsored students that include remote delivery within that higher band – and provide justification for the higher proportion of remote learning based on educational value.

(For those not immersed in immigration compliance, a CAS (Confirmation of Acceptance for Studies) is an electronic document issued by a UK provider to an international student that serves as proof of admission, and is required when applying for a student visa. The CAS includes a unique reference number, details of the course, tuition fees, and the institution’s sponsorship license information – and will soon have to detail if an international agent is involved too.)

One question plenty of people have asked is whether this changes things for disabled students – UKVI makes clear that by exception, remote delivery can permitted on courses of any academic level studied at a student sponsor in circumstances where requiring face to face delivery would constitute discrimination on the basis of a student’s protected characteristics under the Equality Act 2010.

A concern about that was that providers might not know if a student needs that exception in advance – UKVI says that it will trust providers to judge individual student circumstances in cases of extenuating circumstances and justify them during audits. The requirement to state protected characteristics on the CAS will be withdrawn.

Oh – and sponsors will also be permitted to use remote delivery where continuity of education provision would otherwise be interrupted by unforeseen circumstances – things like industrial action, extreme weather, periods of travel restriction and so on.

Notably, courses at levels 4 and 5 won’t be able to offer “remote delivery” at all – UKVI reckons they are “more vulnerable to abuse” from “non-genuine students”, so it’s resolved to link the more limited freedoms provided by Band 1 of the existing academic engagement policy to this provision of “remote” elements – degree level and above.

Yes but what is teaching?

A head-scratcher when the draft went out for consultation was what “counts” as teaching. Some will still raise questions with the answer – but UKVI says that activities like writing dissertations, conducting research, undertaking fieldwork, carrying out work placements and sitting exams are not “taught elements” – and are not therefore in scope.

Another way of looking at that is basically – if it’s timetabled, it probably counts.

Some providers have also been confused about modules – given that students on most courses are able to routinely choose elective modules (which themselves might contain different percentages of teaching in the two categories) after the CAS is assigned.

UKVI says that sponsors should calculate the remote delivery percentage on the assumption that the student will elect to attend all possible remote elements online. So where elective modules form part of the course delivery, the highest possible remote delivery percentage will have to be stated (!) And where hours in the timetable are optional, providers will have to calculate remote delivery by assuming that students will participate in all optional remote elements online.

The good news when managing all of that is that the percentage won’t have to be calculated on the basis of module or year – it’s the entire course that counts. And where the course is a joint programme with a partner institution based overseas, only elements of the course taking place in the UK will be taken into account.

What’s next

There’s no specific date yet on implementation – IT changes to the sponsor management system are required, and new fields will be added to the CAS and annual CAS allocation request forms first. The “spring” is the target, and there’s also a commitment to reviewing the policy after 12 months.

In any event, any university intending to utilise (any) remote delivery will need to have updated their internal academic engagement (ie attendance) policy ahead of submitting their next annual CAS allocation request – and UKVI may even require the policy to be submitted before deciding on the next CAS allocation request, and definitely by September 2025.

During the consultation, a number of providers raised the issue of equity – how would one justify international and home students being treated differently? UKVI says that distinctions are reasonable because international students require permission to attend a course in the UK:

If attendance is no longer necessary, the validity of holding such permission must be reassessed.

There’s no doubt that – notwithstanding that providers are also under pressure to produce (in many cases for the first time) home student attendance policies because of concerns about attendance and student loan entitlements – the new policy will cause some equity issues between home and international students.

In some cases those will be no different to the issues that exist now – some providers in some departments simply harmonise their requirements, some apply different regs by visa status, and some apply different rules for home students to different dept/courses depending on the relative proportion of international students in that basket. That may all have to be revisited.

The big change – for some providers, but not all – is those definitions. The idea of a student never turning up for anything until they “cram” for their “finals” is built into many an apocryphal student life tale – that definitely won’t be allowed for international students, and it’s hard to see a provider getting away with that in their SFE/SFW/SAAS demanded home student policy either.

Some providers won’t be keen to admit as such, but the idea of 100 per cent attendance to hours of teaching in that 80 per cent basket is going to cause a capacity problem in some lecture theatres and teaching spaces that will now need to be resolved. Module choice (and design) is also likely to need a careful look.

And the wider questions of the way in which students use “optional” attendance and/or recorded lectures to manage their health and time – with all the challenges relating to part-time work and commuting/travelling in the mix – may result in a need to accelerate timetable reform to reduce the overall number of now very-much “required” visits to campus.

One other thing not mentioned in here is the reality that UKVI is setting a percentage of a number of hours that is not specified – some providers could engage in reducing the number of taught hours altogether to make the percentages add up. Neither in the domestic version of this agenda nor in this international version do we have an attempt at defining what “full-time” really means in terms of overall taught hours – perhaps necessarily given programme diversity – but it’ll be a worry for some.

Add all of this up – mixing in UKVI stepping up compliance monitoring and stories of students sharing QR codes for teaching rooms on WhatsApp to evade attendance monitoring systems – and for some providers and some students, the change will be quite dramatic.

The consultation on the arrangements has been carried out quite confidentially so far – I’d tentatively suggest here that any revision to arrangements implemented locally should very much aim to switch that trend away from “UKVI said so” towards detailed discussion with (international) student representatives, with a consideration of wider timetabling, housing, travel and other support arrangements in the mix.