Developed with the help of volunteer leaders and member institutions across the country, The Job Descriptions Index provides access to sample job descriptions for positions unique to higher education.
Descriptions housed within the index are aligned with the annual survey data collected by the CUPA-HR research team. To aid in the completion of IPEDS and other reporting, all position descriptions are accompanied by a crosswalk section like the one below.
Crosswalk Example
Position Number: The CUPA-HR position number BLS SOC#: Bureau of Labor Statistics occupation classification code BLS Standard Occupational Code (SOC) Category Name: Bureau of Labor Statistics occupation category title US Census Code#: U.S. Census occupation classification code VETS-4212 Category: EEO-1 job category title used on VETS-4212 form
***SOC codes are provided as suggestions only. Variations in the specific functions of a position may cause the position to better align with an alternate SOC code.
Sample Job Descriptions
Associate Registrar
Responsible for one or several areas of student registration and records. Reports to the Registrar.
CROSSWALKS Position Number: 418100 BLS SOC #: 25-9099 BLS Standard Occupational Code (SOC) Category Name: E Educational Instruction and Library Workers, All Other US Census Code: 0230 VETS-4212 Category: Prof
Responsible for the direction of student services and student life programs. Overall responsibilities typically include student conduct, counseling and testing, career development and placement, student housing, student union, campus/student activity, minority student support program, residence life, and related functions.
CROSSWALKS Position Number: 471710 BLS SOC #: 11-9033 BLS Standard Occupational Code (SOC) Category Name: Education Administrators, Postsecondary. US Census Code: 0230 VETS-4212 Category: Exec/Sr Level Officials
SAMPLE JOB DESCRIPTIONS Dean of Students (College of Western Idaho)
Coordinator, Student Conduct
Adjudicates and investigates student conduct cases. Holds administrative hearings and determines sanctions as necessary. Creates and provides workshops for students, faculty and staff integrating civility, student engagement, and student success. Assists with programs and activities to promote student engagement and increase awareness regarding campus civility and code of conduct. Educates faculty and staff about student/faculty rights, campus resources, classroom behavior management techniques, and informal/formal channels of conflict resolution. Consults with faculty/staff about individual student situations.
CROSSWALKS Position Number: 412140 BLS SOC # 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code # 0230 VETS-4212 Category: Prof
Assists the head in the organization, development, planning, promotion, and assessment of the recreation, intramural, and/or wellness programs, including supervision of student staff. Typically requires: Bachelor’s degree, preferably in physical education, recreation, wellness or related field preferred; 1 -2 years experience at the collegiate level in the organization and administration of recreation, intramural, and/or wellness programs.
CROSSWALKS Position Number: 415140 BLS SOC #: 39-9032 BLS Standard Occupational Code (SOC) Category Name: Recreation Workers US Census Code: 0020 VETS-4212 Category: Prof
Responsible for one or several areas relative to the operation of the student union building and related student activities. Reports to the Director of the Student Union.
CROSSWALKS Position Number: 415150 BLS SOC #: 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code: 0020 VETS-4212 Category: Prof
Responsible for one or several areas of coordinating all campus student activities, including special events, student organizations, publications, and student government activities.
CROSSWALKS Position Number: 415110 BLS SOC #: 39-9032 BLS Standard Occupational Code (SOC) Category Name: Recreation Workers US Census Code: 0020 VETS-4212 Category: Prof
Responsible for one or several areas of residence hall operations for students. If housing (room and board) is provided and is reported as taxable income, add its value to the reported salary data for this position. Report 12-month, full-time equivalent salary. Reports to the Director of Student Housing.
CROSSWALKS Position Number: 414100 BLS SOC #: 39-9041 BLS Standard Occupational Code (SOC) Category Name: Residential Advisors US Census Code: 4640 VETS-4212 Category: Prof
Coordinates admissions process for an individual graduate school/program (e.g., law, business, medicine, etc.). Receives and evaluates application materials and makes admissions recommendations. Coordinates communications and interactions between the program and applicants. Notifies applicants of admissions decisions. Coordinates with graduate school, main campus admissions, registrar, and financial aid offices.
CROSSWALKS Position Number: 411115 BLS SOC #: 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code: 0230 VETS-4212 Category: Prof
Directs operational aspects of one or more of the following: campus recreation activities, non-varsity and club (intramural) sports, wellness programs. Responsible for planning and coordination of programs, scheduling (both times and locations), and budget administration and monitoring. May also have responsibility for recreational or wellness facilities. Typically requires: Bachelors degree; 3 or more years related experience.
CROSSWALKS Position Number: 415120 BLS SOC #: 39-9032 BLS Standard Occupational Code (SOC) Category Name: Recreation Workers US Census Code: 0020 VETS-4212 Category: Prof
Responsible for leading the design and implementation of activities and initiatives that advance the institution’s priorities for improved student persistence by providing a coordinated first year experience that aligns with the institution’s strategic retention goals. The incumbent will work in partnership with faculty to connect existing institutional FYEs while making recommendations for new universal first year programs. Leads in the establishment of a coordinated, comprehensive approach that brings together the institution’s portfolio of first year programs.
CROSSWALKS Position Number: 412120 BLS SOC # 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code # 0230 VETS-4212 Category: Prof
Delivers support services to foster the education and development of international students and scholars. Provides advice, counseling, and advocacy regarding immigration, cross-cultural, and personal matters. Supports an environment conducive to international education and intercultural awareness via educational, social, and cross-cultural programs.
CROSSWALKS Position Number: 410135 BLS SOC # 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code # 0230 VETS-4212 Category: Prof
Coordinates and administers counseling programs, awareness efforts, and support programs for the campus LGBTQ community. May be responsible for inviting LGBTQ speakers to campus, or coordinating housing or other services for LGBTQ students.
CROSSWALKS Position Number: 410115 BLS SOC # 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code # 0230 VETS-4212 Category: Prof
Includes those heading general multicultural student affairs for a specific race/ethnicity (e.g., Asian, Black, Hispanic/Latino, Indian). Responsible for direction of counseling programs, cultural affairs, and remedial and support programs. Also invites minority speakers to campus. In addition, may be responsible for minority housing and cultural/intercultural centers.
CROSSWALKS Position Number: 410110 BLS SOC # 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code # 0230 VETS-4212 Category: Prof
Directs the daily operations of a designated college/school admissions and recruitment services function that is distinct from the institution’s central admissions/enrollment function (such as for a graduate or professional school). Assists in policy planning and development on all departmental related matters. Plans and develops strategies for admission of graduate and undergraduate students.
CROSSWALKS Position Number: 411105 BLS SOC #: 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code: 0230 VETS-4212 Category: Prof
Advises and counsels students concerning employment opportunities and careers. Encourages employers to recruit campus graduates. Conducts individual and group sessions to inform students of services, policies, and procedures and to provide assistance in resume preparation and interviewing techniques. Serves as liaison between employers and students; administers and coordinates activities associated with the campus interview program. Coordinates production of job opportunities bulletin and refers students to prospective employers. Requires a bachelor’s degree or equivalent plus 2-3 years’ related experience. Exclude instructional faculty.
CROSSWALKS Position Number: 412100 BLS SOC #: 21-1012 BLS Standard Occupational Code (SOC) Category Name: Educational, Guidance, and Career Counselors and Advisors US Census Code: 0230 VETS-4212 Category: Prof
Provides psychological and counseling services of a remedial, preventive, and developmental nature through direct and indirect (consultation) contacts with students, faculty, and staff (individually and in groups). Requires a Ph.D. in clinical/counseling psychology or a master’s degree in clinical/counseling psychology plus 4-5 years’ experience as a professional psychologist. Meets state licensing requirements. Report 12-month FTE salary.
CROSSWALKS Position Number: 416110 BLS SOC #: 19-3034 BLS Standard Occupational Code (SOC) Category Name: School Psychologists US Census Code: 0350 VETS-4212 Category: Prof
Provides professional counseling to students on academic, financial, and personal matters. Provides individual and group therapy and counseling. Responsible for vocational testing and assessment, program development and evaluation, and outreach activities. Consults with academic departments and student affairs organizations. Requires a master’s degree in counseling psychology or related field plus 4-5 years’ experience. Reports to Academic Advisor/Counselor under 401130.
CROSSWALKS Position Number: 416120 BLS SOC # 19-3034 BLS Standard Occupational Code (SOC) Category Name: School Psychologists US Census Code # 0350 VETS-4212 Category: Prof
Provides personal and financial aid application counseling to students and parents. Assists in the administration of the financial aid program. Makes decisions to award funds to students eligible for scholarships, grants, and college work-study. Responsible for auditing and reconciling financial aid accounts and packaging financial aid awards. Requires a bachelor’s degree or equivalent plus 2-3 years’ financial aid program experience and familiarity with relevant federal/state regulations.
CROSSWALKS Position Number: 413110 BLS SOC #: 13-2072 BLS Standard Occupational Code (SOC) Category Name: Loan Officers US Census Code: 0230 VETS-4212 Category: Prof
Designs, implements, and evaluates programs and activities to support the personal and professional health and well-being of students. Collaborates with academic counselors and psychologist/learning support specialists to coordinate and deliver longitudinal workshops and/or other student training sessions to promote student success. Collaborates with student activities coordinators in developing, implementing, and evaluating programs that promote student health and wellness, including service programs, leadership development programs, volunteerism, and other related activities; maintains records as appropriate for these activities.
CROSSWALKS Position Number: 416115 BLS SOC # 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code # 0350 VETS-4212 Category: Prof
Responsible for the supervision and direction of residence life, staff, and student housing. If housing (room and board) is provided and is reported as taxable income, add its value to the reported salary data for this position. Report 12-month, full-time equivalent salary.
CROSSWALKS Position Number: 414120 BLS SOC #: 39-9041 BLS Standard Occupational Code (SOC) Category Name: Residential Advisors US Census Code: 4640 VETS-4212 Category: Prof
Supervises and administers activities of a residence hall. Manager is given room and board at the residence hall as part of the employment package. Duties include oversight of maintenance and renovation, purchase and inventory of supplies, assignment of rooms and summer housing, housekeeping functions, and management of student conduct and discipline. Requires bachelor’s degree or equivalent plus 4-5 years’ related experience. Excludes Director of Housing and/or Student Residence. Report base salary only. Room and board included in employment package; report 12-month FTE salary, exclude students.
CROSSWALKS Position Number: 414130 BLS SOC #: 39-9041 BLS Standard Occupational Code (SOC) Category Name: Residential Advisors US Census Code: 4640 VETS-4212 Category: Prof
Provides direct service and support to students through comprehensive academic and career planning from the point of admission to graduation. Provides learning strategy support, graduation planning, and monitoring student progress toward degree. Specific responsibilities include the provision of guidance and mentoring to optimize the student experience and, in turn, improve student retention and success. Provides services related to orientation, registration, assessment of learning, referral, and facilitates student engagement in academic and career planning activities and the life of the university.
CROSSWALKS Position Number: 412130 BLS SOC # 21-1012 BLS Standard Occupational Code (SOC) Category Name: Educational, Guidance, and Career Counselors and Advisors US Census Code # 0230 VETS-4212 Category: Prof
The University of Technology Sydney (UTS) is now under dual scrutiny from regulators, with both the tertiary education and workplace health and safety watchdogs undertaking concurrent investigations.
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Developed with the help of volunteer leaders and member institutions across the country, The Job Descriptions Index provides access to sample job descriptions for positions unique to higher education.
Descriptions housed within the index are aligned with the annual survey data collected by the CUPA-HR research team. To aid in the completion of IPEDS and other reporting, all position descriptions are accompanied by a crosswalk section like the one below.
Crosswalk Example
Position Number: The CUPA-HR position number BLS SOC#: Bureau of Labor Statistics occupation classification code BLS Standard Occupational Code (SOC) Category Name: Bureau of Labor Statistics occupation category title US Census Code#: U.S. Census occupation classification code VETS-4212 Category: EEO-1 job category title used on VETS-4212 form
***SOC codes are provided as suggestions only. Variations in the specific functions of a position may cause the position to better align with an alternate SOC code.
Sample Job Descriptions
Instructional Lab Manager
Responsible for all non-faculty related aspects of science laboratory activities. Responsibilities include maintenance of all teaching laboratories; preparation and distribution of all laboratory materials, chemicals, or other supplies and equipment; ordering of all materials for teaching laboratories; maintenance of the stock room; overseeing maintenance of laboratory equipment; assuring compliance with federal, state and local regulations in the handling and disposal of laboratory materials and chemicals; and development and updating of risk assessment and management plans for all science protocols, proposals, observations, and experiments. Assists faculty in administering laboratory sessions on an as-needed basis. Enforces safety standards in all laboratories.
CROSSWALKS Position Number: 471710 BLS SOC #: 19-4099 BLS Standard Occupational Code (SOC) Category Name: Life, Physical, & Social Science Technicians, All Other US Census Code: 1860 VETS-4212 Category: Prof
Research Assistant supports the execution of certain aspects of a research project (after the research design is established), with minimal supervision. Requires a minimum of Bachelor’s degree (or equivalent degree from a non-US institution), with preference for a Master’s degree (or equivalent degree or experience).
CROSSWALKS Position Number: 470650 BLS SOC #: 19-4099 BLS Standard Occupational Code (SOC) Category Name: Life, Physical, & Social Science Technicians, All Other US Census Code: 1650 VETS-4212 Category: Prof
Research Associate independently performs components of a research program as directed by a senior member of the research team. A Research Associate may be involved in designing certain aspects of research projects and independently conducts work complementary to the overall research objectives. Requires a minimum of Master’s (or equivalent) degree, or Bachelor’s (or equivalent) degree, plus at least 2 years of post-bachelor’s work experience in a role that is demonstrably similar to that of a Research Assistant.
CROSSWALKS Position Number: 470660 BLS SOC #: 19-4099 BLS Standard Occupational Code (SOC) Category Name: Life, Physical, & Social Science Technicians, All Other US Census Code: 1650 VETS-4212 Category: Prof
Research Associate independently performs components of a research program as directed by a senior member of the research team. A Research Associate may be involved in designing certain aspects of research projects and independently conducts work complementary to the overall research objectives. Requires a minimum of Master’s (or equivalent) degree, or Bachelor’s (or equivalent) degree, plus at least 2 years of post-bachelor’s work experience in a role that is demonstrably similar to that of a Research Assistant.
CROSSWALKS Position Number: 470300 BLS SOC #: 19-4099 BLS Standard Occupational Code (SOC) Category Name: Life, Physical, & Social Science Technicians, All Other US Census Code: 1760 VETS-4212 Category: Prof
Developed with the help of volunteer leaders and member institutions across the country, The Job Descriptions Index provides access to sample job descriptions for positions unique to higher education.
Descriptions housed within the index are aligned with the annual survey data collected by the CUPA-HR research team. To aid in the completion of IPEDS and other reporting, all position descriptions are accompanied by a crosswalk section like the one below.
Crosswalk Example
Position Number: The CUPA-HR position number BLS SOC#: Bureau of Labor Statistics occupation classification code BLS Standard Occupational Code (SOC) Category Name: Bureau of Labor Statistics occupation category title US Census Code#: U.S. Census occupation classification code VETS-4212 Category: EEO-1 job category title used on VETS-4212 form
***SOC codes are provided as suggestions only. Variations in the specific functions of a position may cause the position to better align with an alternate SOC code.
Sample Job Descriptions
Business Continuity/Emergency Planning Professional
Responsible for the development, administration and maintenance for a college or university’s business continuity program that supports the continuance of critical functions before, during, or after a disaster. Reviews and evaluates risk assessment, business impact analysis plans and planning proposals, and materials. Design, direct and oversee campus-wide disaster exercises in accordance with the Federal Emergency Management Agency (FEMA) requirements. May serve as liaison with federal, state, and local agencies to coordinate continuity and restoration activities, emergency management plans, or services. May assign and/or supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
CROSSWALKS Position Number: 178000 BLS SOC #: 11-3031 BLS Standard Occupational Code (SOC) Category Name: Financial Managers US Census Code: 0120 VETS-4212 Category: First/Mid-Level Officials
Advises the CEO on policy, procedural, and operational issues of the system or district. May be charged with leading the operationalization of strategic initiatives for the CEO. Represents the CEO to senior vice presidents, campus officials, and critical external constituents. Serves as a visible top-level leadership role for the institution on behalf of the CEO; considered a peer of the institution’s other senior/executive officers.
CROSSWALKS Position Number: 187020 BLS SOC #: 11-9033 BLS Standard Occupational Code (SOC) Category Name: Education Administrators, Postsecondary US Census Code: 0230 VETS-4212 Category: First/Mid-Level Officials
Responsible for leading and maintaining campus-wide risk management and/or compliance programs. Generally reports to an executive position. May involve a single incumbent who fulfills both roles of risk and compliance or may involve multiple incumbents fulfilling one or both of these roles for different units or divisions.
CROSSWALKS Position Number: 196270 BLS SOC #: 11-1021 BLS Standard Occupational Code (SOC) Category Name: General and Operations Managers US Census Code: 0110 VETS-4212 Category: First/Mid Level Officials
Conducts research and studies on the institution under the supervision of the IR Director. Responsibilities typically include the design of studies, data collection, analyses, and reporting.
CROSSWALKS Position Number: 428100 BLS SOC #: 13-1111 BLS Standard Occupational Code (SOC) Category Name: Management Analysts US Census Code: 0710 VETS-4212 Category: Prof
Responsible for one or several areas of Title IX compliance under direction of the head.
CROSSWALKS Position Number: 423155 BLS SOC #: 13-1071 BLS Standard Occupational Code (SOC) Category Name: Human Resources Specialists US Census Code: 0630 VETS-4212 Category: Prof
Responsible for assuring equal access for persons with mental health and other disabilities to all educational and vocational programs. Identifies and provides reasonable accommodations at institution to ensure equal educational opportunities for individuals with disabilities.
CROSSWALKS Position Number: 423115 BLS SOC # 21-1012 BLS Standard Occupational Code (SOC) Category Name: Educational, Guidance, and Career Counselors and Advisors US Census Code # 0230 VETS-4212 Category: Prof
Plans, directs, and oversees the administration of all programs and services ensuring compliance with ADA and provides leadership and consultation in promoting access and equity for persons with disabilities.
CROSSWALKS Position Number: 423110 BLS SOC # 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code # 0230 VETS-4212 Category: Prof
Directs daily operations of the Office of Disability Services to ensure equal access for students and staff with disabilities to all aspects of campus life (programs, services and activities) as outlined by the Americans with Disabilities Act. Responsibilities include reviewing and maintaining medical documentation, determining reasonable accommodations, implementing accommodations, organizing and arranging awareness activities, supervising staff, advising other departments, researching and purchasing assistive technology and maintaining a budget. As the primary contact for university administrators, faculty, staff and students, serves as the compliance officer for the ADA in academic, physical and employment areas.
CROSSWALKS Position Number: 423100 BLS SOC # 25-9099 BLS Standard Occupational Code (SOC) Category Name: Educational Instruction and Library Workers, All Other US Census Code # 0230 VETS-4212 Category: Prof
Responsible for coordinating the institution’s compliance with federal and state discrimination and sexual harassment laws. Responsibilities may include providing educational programs regarding discrimination and sexual harassment prevention; responding to, investigating and seeking resolution to allegations of discrimination and sexual harassment; selecting and overseeing sexual harassment advisors who serve as additional information resources on issues of sexual harassment; training student peer educators to facilitate discussions with other students on sexual harassment. With regard to the OCR letter of April 4, 2011 expanding upon Title IX sexual harassment and violence guidelines, also oversees all Title IX complaints and reports student sexual harassment, sexual violence and related allegations of misconduct. Identifies and addresses any systemic problems relating to complaints and works with other departments to ensure Title IX policies communicated to all constituencies. Assists law enforcement personnel in handling reports and complaints of sexual violence and related misconduct.
CROSSWALKS Position Number: 423150 BLS SOC # 13-1071 BLS Standard Occupational Code (SOC) Category Name: Human Resources Specialists US Census Code # 0630 VETS-4212 Category: Prof
Oversees academic and/or institutional assessment. Collaborates with faculty, staff, and administrators in establishing and refining an academic/institutional assessment framework directed at improving student learning and achievement or institutional quality. Shares best assessment practices and serves as a resource to faculty and staff. Works with accreditation staff and administrators to ensure alignment of assessment with accreditation efforts. May supervise staff who work in improving learning outcomes, retention, or institutional quality.
CROSSWALKS Position Number: 429100 BLS SOC #: 13-1111 BLS Standard Occupational Code (SOC) Category Name: Management Analysts US Census Code: 0710 VETS-4212 Category: Prof
Creates and implements all new government-funded programs that promote the admission and retention of students from low-income and disadvantaged backgrounds; audits current programs and consistently works to improve the institution’s offerings; completes all reporting required by the Department of Education.
CROSSWALKS Position Number: 423140 BLS SOC # 13-1071 BLS Standard Occupational Code (SOC) Category Name: Human Resources Specialists US Census Code # 0630 VETS-4212 Category: Prof
Develops and conducts research in areas that may include: student retention and attrition; student goal attainment; financial optimization analysis; enrollment management modeling and forecasting; resource utilization, institutional costs and productivity; access and equity studies; and functional benchmarking specific to higher education. Responsible for identification and analysis of patterns in institutional data, make critical observations of policy impact, and recommending strategies and actions. May select and adapt quantitative methods, practices and theories to perform forecasting and analysis, interpret results, document findings, and organize and implement research projects, identifying ways to improve research design and data validity.
CROSSWALKS Position Number: 429000 BLS SOC # 13-1111 BLS Standard Occupational Code (SOC) Category Name: Management Analysts US Census Code # 0710 VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Institutional Review Board (IRB) Coordinator
Responsible for support of the Institutional Review Board (IRB) in managing protocols, applications, approvals, and records. May be responsible for scheduling IRB meetings, helping to select board members, contacting board members, and/or communicating with researchers about the IRB process. The IRB reviews applications involving research with human subjects to ensure that the rights of human participants are protected.
CROSSWALKS Position Number: 427200 BLS SOC # 43-9199 BLS Standard Occupational Code (SOC) Category Name: Misc Office and Administrative Support Workers, All Other US Census Code # 5940 VETS-4212 Category: Prof
Conducts investigations under the direction/ oversight of the head of institutional Title IX compliance. Drafts reports and findings for institutional decision-making.
CROSSWALKS Position Number: 423160 BLS SOC #: 13-1071 BLS Standard Occupational Code (SOC) Category Name: Human Resources Specialists US Census Code: 0630 VETS-4212 Category: Prof
Developed with the help of volunteer leaders and member institutions across the country, The Job Descriptions Index provides access to sample job descriptions for positions unique to higher education.
Descriptions housed within the index are aligned with the annual survey data collected by the CUPA-HR research team. To aid in the completion of IPEDS and other reporting, all position descriptions are accompanied by a crosswalk section like the one below.
Crosswalk Example
Position Number: The CUPA-HR position number BLS SOC#: Bureau of Labor Statistics occupation classification code BLS Standard Occupational Code (SOC) Category Name: Bureau of Labor Statistics occupation category title US Census Code#: U.S. Census occupation classification code VETS-4212 Category: EEO-1 job category title used on VETS-4212 form
***SOC codes are provided as suggestions only. Variations in the specific functions of a position may cause the position to better align with an alternate SOC code.
Sample Job Descriptions
Chief Cost Accounting Administrator
Directs institution-wide cost accounting activities, including development of facilities and administrative fringe benefit rates. Negotiates fringe benefit rates with the federal government, manages fixed assets for the institution, develops and maintains institution’s disclosure statement required by federal government, and develops institutional policy and procedures.
CROSSWALKS Position Number: 178000 BLS SOC #: 11-3031 BLS Standard Occupational Code (SOC) Category Name: Financial Managers US Census Code: 0120 VETS-4212 Category: First/Mid-Level Officials
Responsible for the coordination of pre-award and/or post-award activities relating to grant and contract proposals. Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant and contract proposals. Also ensures that all applications meet agency and university guidelines and published time tables and deadlines. Post-award activities include establishment of accounts in the financial accounting system, re-budgeting of funds, and making of changes to the award or expenditures. Requires a bachelor’s degree or equivalent plus 2-3 years’ related experience.
CROSSWALKS Position Number: 433110 BLS SOC #13-2031 BLS Standard Occupational Code (SOC) Category Name: Budget Analysts US Census Code # 0840 VETS-4212 Category: Prof
Grant Writer, Sponsored Contracts/ Grants Administration
Assists the Principal Investigator (PI) with the development or completion of non-technical aspects of grant proposals. Typically responsible for editing, formatting, and the submission of grant proposals. May also research sources for grant opportunities for the principle investigators. Can assist with fundamental budget preparation for grant proposals.
CROSSWALKS Position Number: 433130 BLS SOC # 13-2031 BLS Standard Occupational Code (SOC) Category Name: Budget Analyst US Census Code # 0840 VETS-4212 Category: Prof
Coordinates the budget portion of the pre-award cycle and manages the post-award cycle of sponsored projects, grants, contracts, and special funds. Position often reports to the Comptroller.
CROSSWALKS Position Number: 433120 BLS SOC # 13-2031 BLS Standard Occupational Code (SOC) Category Name: Budget Analysts US Census Code # 0840 VETS-4212 Category: Prof
Developed with the help of volunteer leaders and member institutions across the country, The Job Descriptions Index provides access to sample job descriptions for positions unique to higher education.
Descriptions housed within the index are aligned with the annual survey data collected by the CUPA-HR research team. To aid in the completion of IPEDS and other reporting, all position descriptions are accompanied by a crosswalk section like the one below.
Crosswalk Example
Position Number: The CUPA-HR position number BLS SOC#: Bureau of Labor Statistics occupation classification code BLS Standard Occupational Code (SOC) Category Name: Bureau of Labor Statistics occupation category title US Census Code#: U.S. Census occupation classification code VETS-4212 Category: EEO-1 job category title used on VETS-4212 form
***SOC codes are provided as suggestions only. Variations in the specific functions of a position may cause the position to better align with an alternate SOC code.
Sample Job Descriptions
Child Care Center Teacher
Degreed, professional teacher. Plans and implements a developmentally appropriate curricula and activities for children and families enrolled at a campus childcare center or early childhood development program. Using observation and developmental profiles/checklists, maintains appropriate records of children’s progress. Supervises personnel assigned to assist with classroom activities (including students, assistants, and volunteers).
CROSSWALKS Position Number: 457125 BLS SOC #: 25-3099 BLS Standard Occupational Code (SOC) Category Name: Teachers and Instructors, All Other US Census Code: 0020 VETS-4212 Category: Prof
Responsible for the direction and supervision of child/day care center activities. Performs a variety of professional and administrative duties, including program administration and management of budgets, facilities, personnel, and special projects for a single site. Coordinates the childcare support services program with day care center teachers and other staff. Must meet state license requirements. May require a master’s degree in early childhood education or related field. Requires 5-8 years’ experience with child development programs.
CROSSWALKS Position Number: 457120 BLS SOC #: 39-1020 BLS Standard Occupational Code (SOC) Category Name: First-Line Supervisors of Personal Service Workers US Census Code: 0020 VETS-4212 Category: Prof
Reviews customer requirements, creates test cases, executes testing plan using testing tools and automation, and tests applications, databases, or systems developed against the test cases to ensure there are no bugs and requirements are met.
CROSSWALKS Position Number: 461180 BLS SOC #: 15-1231 BLS Standard Occupational Code (SOC) Category Name: Computer Network Support Specialists US Census Code: 1050 VETS-4212 Category: Prof
Developed with the help of volunteer leaders and member institutions across the country, The Job Descriptions Index provides access to sample job descriptions for positions unique to higher education.
Descriptions housed within the index are aligned with the annual survey data collected by the CUPA-HR research team. To aid in the completion of IPEDS and other reporting, all position descriptions are accompanied by a crosswalk section like the one below.
Crosswalk Example
Position Number: The CUPA-HR position number BLS SOC#: Bureau of Labor Statistics occupation classification code BLS Standard Occupational Code (SOC) Category Name: Bureau of Labor Statistics occupation category title US Census Code#: U.S. Census occupation classification code VETS-4212 Category: EEO-1 job category title used on VETS-4212 form
***SOC codes are provided as suggestions only. Variations in the specific functions of a position may cause the position to better align with an alternate SOC code.
Sample Job Descriptions
Advancement Services, Prospect Researcher
Organizes and oversees the institution’s records relating to current and prospective donors, conducts research to discover prospects for gifts, and documents the association of these prospects with the college or university.
CROSSWALKS Position Number: 442120 BLS SOC # 13-1131 BLS Standard Occupational Code (SOC) Category Name: Fundraisers US Census Code # 0726 VETS-4212 Category: Prof
Under supervision, assists in cultivating and broadening alumni interest in and financial support of the university. Develops, strengthens, and implements both campus and regional alumni programs; plans and implements major homecoming and reunion events. May supervise support staff and/or a group of volunteers. Requires a bachelor’s degree. Senior level typically requires 2-3 years of related experience.
CROSSWALKS Position Number: 438100, 438110 BLS SOC # 27-3031 BLS Standard Occupational Code (SOC) Category Name: Public Relations Specialists US Census Code # 2825 VETS-4212 Category: Prof
Under supervision, assists in the administration and implementation of annual giving programs. Develops, oversees, and evaluates assigned area of the campaign; researches, visits, cultivates, solicits, and thanks prospective donors to annual fund; monitors content and substance of mailings to constituents and analyzes past responses; coordinates staff reunion development committees. May supervise support staff and/or a group of volunteers. Requires a bachelor’s degree. Senior level typically requires 2-3 years of fundraising experience.
CROSSWALKS Position Number: 437110, 437115 BLS SOC # 13-1131 BLS Standard Occupational Code (SOC) Category Name: Fundraisers US Census Code # 0726 VETS-4212 Category: Prof
Implements and coordinates a broad-based strategy of donor recognition, stewardship, and donor communications. Publishes and distributes stewardship reports on endowed funds. Manages donor gift acknowledgements and proactively identifies opportunities to communicate with donors and alumni. Plans and executes cultivation and stewardship events on campus and around the country. Manages communication between development staff and academic departments, interdisciplinary programs, and research centers.
CROSSWALKS Position Number: 437160 BLS SOC #: 13-1131 BLS Standard Occupational Code (SOC) Category Name: Fundraisers US Census Code: 0726 VETS-4212 Category: Prof
Responsible for providing information about the institution to students, faculty, and the public. Functions typically include news media relations; preparation or review of news releases and photographs; and preparation and distribution of newsletters, magazines, and other publications.
CROSSWALKS Position Number: 443140 BLS SOC #: 27-3023 BLS Standard Occupational Code (SOC) Category Name: News Analysts, Reporters, & Journalists US Census Code: 2860 VETS-4212 Category: Prof
Head, Communications/Marketing for College or School
Manages a designated college’s/ school’s communications function that is distinct from the institution’s central communications function. Engages in media relations, public information, public affairs, and publications. Develops communication strategies consistent with university/ school goals, objectives, and priorities, in consultation with university leadership and other appropriate individuals and groups.
CROSSWALKS Position Number: 443120 BLS SOC #: 13-1161 BLS Standard Occupational Code (SOC) Category Name: Market Research Analysts & Marketing Specialists US Census Code: 0735 VETS-4212 Category: Prof
Responsible for the identification, cultivation and solicitation of alumnae, parents, and friends of the institution capable of making gifts of $50,000 or more. Requires a bachelor’s degree. Senior level typically requires 2-3 years of related experience.
CROSSWALKS Position Number: 437120, 437125 BLS SOC # 13-1131 BLS Standard Occupational Code (SOC) Category Name: Fundraisers US Census Code # 0726 VETS-4212 Category: Prof
Identifies, cultivates and motivates donors to make significant gifts assisting them with gift planning strategies, financial and estate planning, tax law and real estate. Collaborates with all divisions/schools in the institution. Requires a bachelor’s degree. Senior level typically requires 2–3 years of experience in planned giving/development and/or a related field.
CROSSWALKS Position Number: 437135, 437140 BLS SOC # 13-1131 BLS Standard Occupational Code (SOC) Category Name: Fundraisers US Census Code # 0726 VETS-4212 Category: Prof
Responsible for nurturing top donor prospects and securing the institution’s largest gifts (typically in the $2M-$5M range). Works closely with the chief development/advancement officer, institutional executive officers, and academic deans to solicit principal top gift prospects and to secure and maintain top donor relations.
CROSSWALKS
Position Number: 437130
BLS SOC #: 13-1131
BLS Standard Occupational Code (SOC) Category Name: Fundraisers
US Census Code:0726
VETS-4212 Category: Prof
Ensures that institution’s brand identity is properly represented on goods and services. Protects and controls the use of institution’s name and marks on merchandise. Distributes and approves logo artwork; promotes products and designs consistent with the goals and image of the institution. Approves licenses, establishes/maintains cooperative relationships, and oversees royalty revenues. Manages market share of products in retail venues.
CROSSWALKS Position Number: 443150 BLS SOC # 13-1161 BLS Standard Occupational Code (SOC) Category Name: Market Research Analysts & Marketing Specialists US Census Code # 0735 VETS-4212 Category: Prof
Developed with the help of volunteer leaders and member institutions across the country, The Job Descriptions Index provides access to sample job descriptions for positions unique to higher education.
Descriptions housed within the index are aligned with the annual survey data collected by the CUPA-HR research team. To aid in the completion of IPEDS and other reporting, all position descriptions are accompanied by a crosswalk section like the one below.
Crosswalk Example
Position Number: The CUPA-HR position number BLS SOC#: Bureau of Labor Statistics occupation classification code BLS Standard Occupational Code (SOC) Category Name: Bureau of Labor Statistics occupation category title US Census Code#: U.S. Census occupation classification code VETS-4212 Category: EEO-1 job category title used on VETS-4212 form
***SOC codes are provided as suggestions only. Variations in the specific functions of a position may cause the position to better align with an alternate SOC code.
Sample Job Descriptions
Senior Technology Licensing Officer
Responsible for managing licensing projects and cases, including identifying and evaluating technologies with commercial potential and licensees for the technologies. Prepares invention summaries for marketing purposes and develops and implements marketing strategies for each technology. Drafts and negotiates licenses and other types of agreements, including material transfer, collaboration, and nondisclosure agreements.
CROSSWALKS Position Number: 476110 BLS SOC # 13-1199 BLS Standard Occupational Code (SOC) Category Name: Business Operations Specialists, All Other US Census Code # 0740 VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS Contract Administrator (The University of Maryland, College Park)
Developed with the help of volunteer leaders and member institutions across the country, The Job Descriptions Index provides access to sample job descriptions for positions unique to higher education.
Descriptions housed within the index are aligned with the annual survey data collected by the CUPA-HR research team. To aid in the completion of IPEDS and other reporting, all position descriptions are accompanied by a crosswalk section like the one below.
Crosswalk Example
Position Number: The CUPA-HR position number BLS SOC#: Bureau of Labor Statistics occupation classification code BLS Standard Occupational Code (SOC) Category Name: Bureau of Labor Statistics occupation category title US Census Code#: U.S. Census occupation classification code VETS-4212 Category: EEO-1 job category title used on VETS-4212 form
***SOC codes are provided as suggestions only. Variations in the specific functions of a position may cause the position to better align with an alternate SOC code.
Sample Job Descriptions
Athletics Trainer/Physical Therapist
Under the general supervision of the Head Athletic Trainer, provides physical therapy and assists in the prevention, care, and rehabilitation of athletic injuries. Provides trainer coverage of athletic activities, organizes orthopedic clinics, advises on prevention and care of athletic injuries, and team-teaches athletic training classes. Supervises student trainers. Typically requires: Bachelor’s degree, preferably in physical therapy or health science, and 1 – 3 years of related experience at the collegiate level. Certification as an athletic trainer desirable.
CROSSWALKS Position Number: 469110 BLS SOC # 29-9091 BLS Standard Occupational Code (SOC) Category Name: Athletic Trainers US Census Code # 3245 VETS-4212 Category: Prof
Coordinates all aspects of team defense, assesses players’ skills and assigns positions, evaluates own and opposition team capabilities to determine game strategy, instructs players in techniques of game, and assists with recruitment and retention of student athletes. Requires a bachelor’s degree in physical education, recreation, health, or related field or equivalent plus 4-5 years’ experience as an assistant coach or high school head coach. Must have knowledge of NCAA rules and regulations.
CROSSWALKS Position Number: 499280 BLS SOC #: 27-2022 BLS Standard Occupational Code (SOC) Category Name: Coaches and Scouts US Census Code: 2720 VETS-4212 Category: Prof
Responsible for developing, implementing, supervising and evaluating the overall academic services offered to student athletes to insure they strive to achieve their full academic potential. Also responsible for monitoring institutional compliance with NCAA/conference academic eligibility regulations for student-athletes in all sports. Typically requires: Bachelors degree and 3-5 years of related administrative experience.
CROSSWALKS Position Number: 400170 BLS SOC # 25-9030 BLS Standard Occupational Code (SOC) Category Name: Instructional Coordinators US Census Code # 2550 VETS-4212 Category: Prof
Responsible for developing, administering and monitoring the compliance system for maintaining institutional control for the school’s athletics program. Responsible for the comprehensive administration of all athletic compliance functions of the institution to ensure compliance with NCAA and other league rules and regulations, as well as pertinent governmental regulations. Responsibilities include, but are not limited to, monitoring recruiting activities, initial eligibility certification, continuing eligibility certification, financial aid administration, self reporting and rules education. Typically requires: Bachelors degree and 2 – 4 years of NCAA Compliance experience at an institution of higher learning.
CROSSWALKS Position Number: 427100 BLS SOC # 13-1041 BLS Standard Occupational Code (SOC) Category Name: Compliance Officers US Census Code # 0565 VETS-4212 Category: Prof
Responsible for all fund raising for athletic programs, including major gift cultivation and solicitation, capital campaigns, athletic club, premium seating programs, private suites, etc. Typically requires: Bachelors degree, 3- 5 or more years of college or university athletic fund-raising experience.
CROSSWALKS Position Number: 437150 BLS SOC # 13-1131 BLS Standard Occupational Code (SOC) Category Name: Fundraisers US Census Code # 0726 VETS-4212 Category: Prof
Responsible for advising the Athletic Director on all external affairs and overseeing the external relations program which includes advertising, promotions, marketing, communications, ticketing and public affairs for the entire department. Oversees all marketing and promotions fulfillment as well as game day operations and all media resources (television, radio, internet, etc.). Serves as liaison with sponsors and negotiate contracts between various marketing, promotion and advertising entities. Typically requires: Bachelors degree in related field; 5 years of management experience in a college or university athletic department; experience in developing and implementing strategies related to external affairs preferred.
CROSSWALKS Position Number: 468100 BLS SOC # 27-3031 BLS Standard Occupational Code (SOC) Category Name: Public Relations Specialists US Census Code # 0060 VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Head, Athletics Operations
Directs use, operation, and maintenance of all Institution athletic facilities and fields including stadiums, arenas, gymnasiums, pools, rinks and boathouses. Oversees administration of all events and establishes facilities revenue goals. Establishes long-range planning for facilities, identifies, assesses and addresses short- and long-term program needs in conjunction with staff members and coaches, and plans for and recommends technology improvements. Typically requires: Bachelor degree, with Master degree preferred; 8 or more years experience in facility and operation management; preferably athletic facility administration and operations experience desired.
CROSSWALKS Position Number: 457110 BLS SOC # 13-1199 BLS Standard Occupational Code (SOC) Category Name: Business Operations Specialists, All Other US Census Code # 0020 VETS-4212 Category: Prof
Directs the athletic training program for intercollegiate athletics and supervises the training room. Collaborates with coaching staff in developing conditioning, weight training and nutrition programs for athletes. Coordinates medical coverage for athletic events. Supervises Assistant Athletic Trainers/ Physical Therapists in the prevention, care, and rehabilitation of athletic injuries. Determines, with advice from a doctor, when and at what level an athlete can return to participation in a sport. Typically requires: Bachelors degree in physical therapy, athletic training or related field; 5 – 8 years of related experience and certification as an athletic trainer.
CROSSWALKS Position Number: 469100 BLS SOC # 29-9091 BLS Standard Occupational Code (SOC) Category Name: Athletic Trainers US Census Code # 3245 VETS-4212 Category: Prof
Directs intercollegiate and intramural athletic programs for men only. Responsible for scheduling and contracting for athletic events, employment and direction of athletic coaches, publicity, ticket sales, and equipment and facilities maintenance. Typically requires: Bachelor’s degree and 3-5 years of management experience in intercollegiate athletics.
CROSSWALKS Position Number: 468120 BLS SOC # 13-1199 BLS Standard Occupational Code (SOC) Category Name: Business Operations Specialists, All Other US Census Code # 2720 VETS-4212 Category: Prof
SAMPLE JOB DESCRIPTIONS
Head, Sports Information / Athletics Communications
Institutional representative to the media for all athletic activities. Manages preparation and dissemination of news releases, articles, videos, WEB updates and other communications about the institutions sports programs, including games and other events. Typically requires: Bachelors in journalism, public relations, marketing or related field; 3- 5 years of experience in sports journalism.
CROSSWALKS Position Number: 468110 BLS SOC # 27-3031 BLS Standard Occupational Code (SOC) Category Name: Public Relations Specialists US Census Code # 0050 VETS-4212 Category: Prof
Oversees all aspects of women’s athletic programs. Responsibilities typically include budget planning, resource allocation, scheduling and contracting for athletic events, coordination and/or administrative support for coaches of all women’s sports. Also provides academic support to all women student-athletes, to include monitoring of academic performance and attendance, tutoring, advising or referring to appropriate resources. In charge of gender equity within the Athletic Department and advises the director on all matters concerning Women’s Athletics and gender related issues. Typically requires: Bachelor’s degree and 4-7 years of experience in athletic department administration, coaching, counseling or related field.
CROSSWALKS
Position Number: 468130
BLS SOC # 13-1199
BLS Standard Occupational Code (SOC) Category Name: Business Operations Specialists, All Other
US Census Code #2720
VETS-4212 Category: Prof
Coordinates all aspects of team offense, assesses players’ skills and assigns team positions, evaluates own and opposition team capabilities to determine game strategy, and coaches or directs coaches to instruct players in techniques of game. Requires a bachelor’s degree in physical education, recreation, health, or related field or equivalent plus 4-5 years’ experience as an assistant coach or high school head coach. Must have knowledge of NCAA rules and regulations.
CROSSWALKS Position Number: 499270 BLS SOC #: 27-2022 BLS Standard Occupational Code (SOC) Category Name: Coaches and Scouts US Census Code: 2720 VETS-4212 Category: Prof
Supports coaches’ decision-making by organizing, analyzing, and presenting information. Attends sporting events and records data in real time. Audits and compiles official statistics and prepares reports for media. May be involved in resolution of disputed calls. Analyzes player performance and team strategy. Requires a bachelor’s degree in mathematics, statistical analysis, or computer science.
CROSSWALKS Position Number: 468150 BLS SOC # 15-2041 BLS Standard Occupational Code (SOC) Category Name: Statisticians US Census Code # 1230 VETS-4212 Category: Prof
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Dive Brief:
The University of Chicago is looking to cut $100 million in expenses after two years of deficits and “profound federal policy changes” under the Trump administration, according to university President Paul Alivisatos.
In community messages Thursday, Alivisatos said that goal requires staff reductions. This year, the university plans to eliminate 100 to 150 staff jobs, including through layoffs, mostly tied to discontinuing university programs and activities.
The institution also plans to reduce senior leadership roles, pause admissions for over a dozen Ph.D. and master’s programs, decrease the number of spots for doctoral students, scale back capital projects, and review its research spending with an eye toward potentially cutting some academic centers.
Dive Insight:
Like many university presidents in recent months, Alivisatos pointed to the past eight months of policy disruption under the Trump administration as having “created multiple and significant new uncertainties and strong downward pressure on our finances.”
In that environment, “steps ahead have become much steeper in the face of proximate challenges,” Alivisatos said in a message to staff.
University of Chicago already faced financial pressure from rising expenses before the year began. In fiscal 2024, the institution reported a $193.7 million operating deficit — even as its revenue grew. That shortfall represented an improvement from the year before, when it posted a $201.7 million deficit.
“Despite important progress that all of you worked so hard to contribute to over the last two years, our annual income still falls short of our expenses,” Alivisatos said in a message to faculty. “That is not something that we can allow to persist.”
The university is taking a kitchen sink approach to its budget, reducing spending in multiple areas while also trying to ensure its core operations and services remain strong. But employee compensation remains the university’s largest expense and a major area for cutting.
University of Chicago Provost Katherine Baicker noted Thursday that the latest round of budget cuts will build on previous institutional efforts to reduce costs, which included voluntary retirements, layoffs and hiring freezes.
The staffing cuts will be tied to specific activities and programs that the institution plans to end, rather than an across-the-board cut, the university said in a FAQ on the operational restructuring.
“The aim is to do fewer things well, rather than doing the same things with fewer people,” it said.
The university is not planning any faculty cuts, instead opting to maintain the current number after past years of growth.
However, the University of Chicago will pause Ph.D. enrollment of 19 programs for the 2026-27 academic year — nearly all of them in the liberal arts and humanities, including anthropology, political economics, English, theater, art history and public policy. The move has garnered national attention amid concerns the reduction could harm the academic landscape at the university and beyond.
The University of Chicago is also rethinking its approach to campus construction. The institution can no longer afford to build primarily via debt financing, and newly established rules require philanthropic or other external support for building projects before starting them, according to Alivisatos. The university has “substantially” scaled down plans for a new engineering and science building, Alivisatos said.
