Tag: savings

  • Higher Ed Tech Leaders Pursue Consolidation and Savings

    Higher Ed Tech Leaders Pursue Consolidation and Savings

    NASHVILLE, Tenn.—Talk of what’s possible with AI permeated conversations this week among the 7,000 attendees at Educause, the sector’s leading education-technology conference. But amid the product demos, corporate swag and new feature launches, higher ed’s technology and data leaders expressed caution about investing in new tech. 

    They said that budget constraints, economic uncertainty and understaffed technology teams were forcing them to seek a clear return on investment in new tools rather than quick-fix purchases. And as tech leaders look to the coming year, they say the human side of data, cybersecurity and AI will be the focus of their work.

    Educause researchers at the event announced the 2026 Educause Top 10, a list of key focus areas they compiled based on interviews with leaders, expert panel recommendations and a survey of technology leaders at 450 institutions. The results underline how uncertainty around federal funding, economic instability and political upheaval is making it hard for leaders to plan.

    The 2026 Educause Top 10

    1. Collaborative Cybersecurity
    2. The Human Edge of AI
    3. Data Analytics for Operational and Financial Insights
    4. Building a Data-Centric Culture Across the Institution
    5. Knowledge Management for Safer AI
    6. Measure Approaches to New Technologies
    7. Technology Literacy for the Future Workforce
    8. From Reactive to Proactive
    9. AI-Enabled Efficiencies and Growth
    10. Decision-Maker Data Skills and Literacy

    For example, No. 6 on the list is “Measured Approaches to New Technologies.” Leaders say they intend to “make better technology investment decisions (or choosing not to invest) through clear cost, ROI and legacy systems assessments.”

    Presenting the top 10 in a cavernous ballroom in the Music City conference center, Mark McCormack, senior director of research and insights at Educause, said leaders feel pressure to make smart investments and stay on top of rapid advancements in technology. “The technology marketplace is evolving so quickly and institutions feel a pressure to keep up, but that pressure to keep up can lead to less optimal approaches to technology purchasing and implementation,” he said.

    “From some of our other Educuase research we know that quick fixes and reactive purchases often lead to technical debt and poor interoperability and additional strains on our technology teams,” he added. “That’s just not sustainable, especially with our tight budgets and our capacity, so we need to make decisions based on a clear understanding of cost and value.”

    No. 3 on the list, “Data Analytics for Operational and Financial Insights,” indicated technology leaders will respond to intensifying financial pressures through better data analysis. “Cuts to federal funding, enrollment trends, public skepticism about the value of a degree—so many of us are feeling that weight right now, and in this kind of environment our institutions are turning to data as a guide to help them navigate some complicated decisions,” McCormack said.

    Data can also help colleges identify priority areas for investment, such as enrollment targets, compliance requirements or areas of programmatic growth, he noted. “But our data can also guide conversations about where to scale back, and we need to be able to distinguish between high-impact priorities and areas that may no longer align with the institution’s direction.”

    Commenting on the top 10, Brandon Rich, director of AI enablement at the University of Notre Dame, said his institution is using AI to navigate tight budgets. “With the budget challenges we face, we see AI as a possible way to move forward and create efficiencies,” he said during a mainstage panel.

    Speaking with Inside Higher Ed, Nicole Engelbert, vice president of product strategy for student systems at Oracle, said colleges are reviewing their tech ecosystems more critically. “Institutions are looking to streamline, consolidate, shop their closet, because any dollar spent on extraneous technology is a dollar that isn’t going to be spent for research, student aid, recruitment, classes, faculty—all the things that make an institution healthy and vibrant,” she said.

    She expects the current political and economic climate will dissuade institutions from taking on expensive, transformational projects. “Making big changes on your payroll, on your general ledger, on your student enrollment takes huge amounts of psychic energy from a large population, and that population right now is very weary. They’re exhausted by the last year,” she said.

    One silver lining of higher ed’s financial uncertainty could be a shift toward more tactical forward planning, Engelbert said. “I hope there’s this new period where we look at transformation projects or technology projects more strategically, more critically,” she said.

    Collective Will, Individual Capabilities

    Other priorities on the Educause top 10 look similar to those from previous years: Improved cybersecurity, better data and data governance, and harnessing the power of AI are issues that have appeared on the list for the past five years.

    But Educause researchers say this year’s study shows leaders’ focus has shifted from infrastructure and platforms to the humans working with these systems. They break the list into two themes: collective will—connecting resources and knowledge across departments to “shape a shared institutionwide perspective”—and individual capabilities, or training and empowering people to realize the “net benefits” of the technologies and data on campus.

    “The thing that we saw that was very different is that … even as technology is skyrocketing, changing everything we do, we as higher education need to remember our humanity and lead with that because that’s what makes us resilient,” said Crista Copp, vice president of research at Educause.

    No. 1 on the list is “Collaborative Cybersecurity,” reflecting institutions’ urgency to safeguard their expanding digital borders.

    “The ecosystem is becoming a lot more distributed across devices and locations. That person who’s using their device logging in to that system from, you know, a coffee shop or wherever, they’re becoming more and more important to be educated and equipped to do that safely,” McCormack told Inside Higher Ed.

    “The other thing that did come up is an acknowledgment that as our tools are becoming more sophisticated … those threat actors are becoming more sophisticated as well.”

    Institutional data and how it is managed will also be a priority for technology leaders in 2026, according to the list. “Data Analytics for Operational and Financial Insights” is No. 3, “Building a Data-Centric Culture Across the Institution” is No. 4, and “Decision-Maker Data Skills and Literacy” comes in at No. 10.

    Copp said these issues suggest institutions will be tackling data from different angles. “It’s this triad of ‘Oh my gosh, we have all this information. And we don’t have it organized properly. We don’t know how to interpret it properly. And then we don’t know what to do with it,” she said. “I found it really interesting that … we saw three sides of the same thing.”

    AI-related issues also appear three times on the list: “The Human Edge of AI” at No. 2, “Knowledge Management for Safer AI” at No. 5 and “AI-Enabled Efficiencies and Growth” at No. 9. The growing focus on improving AI across institutions also represents a shift in what’s needed in the higher education workforce.

    “I think everyone, regardless if you’re in higher education or not, [is] facing workforce changes. And part of that is, who do we want to be? And we need to define [that],” she said. “No. 2 [on the list] … is the human edge of AI and it’s, ‘Although we expect you to use AI, we want you to come as a person first, because that’s what education is all about.’”

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  • How districts can avoid 4 hidden costs of outdated facilities systems

    How districts can avoid 4 hidden costs of outdated facilities systems

    Key points:

    School leaders are under constant pressure to stretch every dollar further, yet many districts are losing money in ways they may not even realize. The culprit? Outdated facilities processes that quietly chip away at resources, frustrate staff, and create ripple effects across learning environments. From scheduling mishaps to maintenance backlogs, these hidden costs can add up fast, and too often it’s students who pay the price. 

    The good news is that with a few strategic shifts, districts can effectively manage their facilities and redirect resources to where they are needed most. Here are four of the most common hidden costs–and how forward-thinking school districts are avoiding them. 

    How outdated facilities processes waste staff time in K–12 districts

    It’s a familiar scene: a sticky note on a desk, a hallway conversation, and a string of emails trying to confirm who’s handling what. These outdated processes don’t just frustrate staff; they silently erode hours that could be spent on higher-value work. Facilities teams are already stretched thin, and every minute lost to chasing approvals or digging through piles of emails is time stolen from managing the day-to-day operations that keep schools running.  

    A centralized, intuitive facilities management software platform changes everything. Staff and community members can submit requests in one place, while automated, trackable systems ensure approvals move forward without constant follow-up. Events sync directly with Outlook or Google calendars, reducing conflicts before they happen. Work orders can be submitted, assigned, and tracked digitally, with mobile access that lets staff update tickets on the go. Real-time dashboards offer visibility into labor, inventory, and preventive maintenance, while asset history and performance data enable leaders to plan more effectively for the long term. Reports for leadership, audits, and compliance can be generated instantly, saving hours of manual tracking. 

    The result? Districts have seen a 50-75 percent reduction in scheduling workload, stronger cross-department collaboration, and more time for the work that truly moves schools forward.

    Using preventive maintenance to avoid emergency repairs and extend asset life

    When maintenance is handled reactively, small problems almost always snowball into costly crises. A leaking pipe left unchecked can become a flooded classroom and a ruined ceiling. A skipped HVAC inspection may lead to a midyear system failure, forcing schools to close or scramble for portable units. 

    These emergencies don’t just drain budgets; they disrupt instruction, create safety hazards, and erode trust with families. A more proactive approach changes the narrative. With preventive maintenance embedded into a facilities management software platform, districts can automate recurring schedules, ensure tasks are assigned to the right technicians, and attach critical resources, such as floor plans or safety notes, to each task. Schools can prioritize work orders, monitor labor hours and expenses, and generate reports on upcoming maintenance to plan ahead. 

    Restoring systems before they fail extends asset life and smooths operational continuity. This keeps classrooms open, budgets predictable, and leaders prepared, rather than reactive. 

    Maximizing ROI by streamlining school space rentals

    Gymnasiums, fields, and auditoriums are among a district’s most valuable community resources, yet too often they sit idle simply because scheduling is complicated and chaotic. Paper forms, informal approvals, and scattered communication mean opportunities slip through the cracks.

    When users can submit requests through a single, digital system, scheduling becomes transparent, trackable, and far easier to manage. A unified dashboard prevents conflicts, streamlines approvals, and reduces the back-and-forth that often slows the process. 

    The payoff isn’t just smoother operations; districts can see increased ROI through easier billing, clearer reporting, and more consistent use of unused spaces. 

    Why schools need facilities data to make smarter budget decisions

    Without reliable facilities data, school leaders are forced to make critical budget and operational decisions in the dark. Which schools need additional staffing? Which classrooms, gyms, or labs are underused? Which capital projects should take priority, and which should wait? Operating on guesswork not only risks inefficient spending, but it also limits a district’s ability to demonstrate ROI or justify future investments. 

    A clear, centralized view of facilities usage and costs creates a strong foundation for strategic decision-making. This visibility can provide instant insights into patterns and trends. Districts can allocate resources more strategically, optimize staffing, and prioritize projects based on evidence rather than intuition. This level of insight also strengthens accountability, enabling schools to share transparent reports with boards, staff, and other key stakeholders, thereby building trust while ensuring that every dollar works harder. 

    Facilities may not always be the first thing that comes to mind when people think about student success, but the way schools manage their spaces, systems, and resources has a direct impact on learning. By moving away from outdated, manual processes and embracing smarter, data-driven facilities management, districts can unlock hidden savings, prevent costly breakdowns, and optimize the use of every asset. 

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  • New research questions DOGE claims about ED cut savings

    New research questions DOGE claims about ED cut savings

    New research suggests that the Department of Government Efficiency has been making inaccurate claims about the extent of its savings from cuts to the Department of Education.

    DOGE previously posted on X that it ended 89 contracts from the Education Department’s research arm, the Institute of Education Sciences, worth $881 million. But an analysis released Wednesday by the left-wing think tank New America found that these contracts were worth about $676 million—roughly $200 million less than DOGE claimed. DOGE’s “Wall of Receipts” website, where it tracks its cuts, later suggested the savings from 104 Education Department contracts came out to a more modest $500 million.

    New America also asserted that DOGE is losing money, given that the government had already spent almost $400 million on the now-terminated Institute of Education Sciences contracts, meaning those funds have gone to waste.

    “Research cannot be undone, and statistics cannot be uncollected. Instead, they will likely sit on a computer somewhere untouched,” New America researchers wrote in a blog post about their findings.

    In a separate analysis shared last week, the American Enterprise Institute, a right-leaning think tank, also called into question DOGE’s claims about its Education Department cuts.

    Nat Malkus, senior fellow and deputy director of education policy studies at AEI, compared DOGE’s contract values with the department’s listed values and found they “seldom matched” and DOGE’s values were “always higher,” among other problems with DOGE’s data.

    “DOGE has an unprecedented opportunity to cut waste and bloat,” Malkus said in a post about his research. “However, the sloppy work shown so far should give pause to even its most sympathetic defenders.”

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  • House Passes Bipartisan Retirement Savings Bill – CUPA-HR

    House Passes Bipartisan Retirement Savings Bill – CUPA-HR

    by CUPA-HR | April 4, 2022

    On March 29, the U.S. House of Representatives passed H.R. 2954, the Securing a Strong Retirement Act of 2021, by an overwhelmingly bipartisan vote of 414-5. The bill includes many provisions to boost individual retirement savings and expand coverage to better access retirement savings programs.

    The bill includes several provisions that would impact employer-sponsored retirement programs. Notably, the bill would make enrollment in newly created 401(k) and 403(b) plans mandatory for eligible employees beginning in 2024. Employers with 10 or fewer employees or those that have been in business for fewer than three years would be exempt from this requirement, and employees would be able to opt out of the program. Additionally, the bill requires employers to allow part-time employees to participate in 401(k) plans if they work at least 500 hours per year after two years working for the employer — a decrease from the previously required three years.

    The bill will also allow employers to make matching contributions to the 401(k), 403(b) or SIMPLE IRA account of employees who are paying off student loans and do not contribute enough to their accounts to receive a full employer match.

    In addition to the provisions related to employer plans, the bill also has provisions for individual workers. The bill allows older workers to make bigger contributions to their retirement accounts than is currently allowed. Specifically, individuals aged 62-64 would be able to contribute an extra $10,000 for 401(k) plans and other programs and $3,000 for SIMPLE plans per year to such accounts beginning in 2024. These “catch-up” contributions would be required to be made after taxes.

    The bill now heads to the Senate where it will need to pass with 60 votes to overcome the filibuster. Given the bipartisan support in the House, the bill could receive similar support from both parties, but it is unclear when and how the Senate will vote.

    CUPA-HR will keep members apprised as this bill moves through the Senate.



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