Tag: School

  • States Should Step Up on Graduate School Aid (opinion)

    States Should Step Up on Graduate School Aid (opinion)

    Two decades ago, Uncle Sam offered a helping hand for college graduates who desired careers that required advanced degrees by establishing a loan program known as Grad PLUS. That hand has now been withdrawn. Also known as Direct PLUS loans, this program allowed students to borrow beyond the $20,500 limit available through direct unsubsidized loans to cover their full cost of attendance. With the One Big Beautiful Bill Act signed into law last summer, Grad PLUS loans will no longer be an option for prospective graduate students after July 2026.

    The question of whether colleges and universities raise their tuition prices as the availability of federal aid increases has been a hotly debated topic for more than four decades, with contradictory findings. One recent study found that institutions increased their tuition prices after the creation of Grad PLUS, and determined that the funds did not increase access (or completion) for graduate education in general or for underrepresented groups in particular. These findings echo previous studies that also support a positive relationship between government aid and college prices. In contrast, other studies and analyses at the undergraduate level, as well as for graduate business, medical and law programs, have found little evidence of nonprofit institutions increasing tuition in relation to government subsidies. (The for-profit sector is another story.)

    In any case, the elimination of Grad PLUS is a new reality that incoming graduate students will have to face. Now, students in master’s and doctoral programs will only be able to borrow up to $20,500 annually (with a maximum of $100,000). Students in professional degree programs, like law and medicine, will have a higher cap of $50,000 annually (up to $200,000 total). Additionally, the maximum amount students can borrow from the federal government for their undergraduate and graduate studies combined is $257,500. Students who borrow beyond any of these limits annually will have to turn to private loans to finance the remaining costs, which are less accessible for low-income students (who have less credit) and often come with higher interest rates.

    The specific impact of these new limits on students is not yet known, but if we look at data for borrowers from previous years, we see potential impacts. In 2019–20, approximately 38 percent of all graduate borrowers borrowed beyond these caps, according to an analysis by Jobs for the Future. When disaggregated by degree type, 41 percent of graduate borrowers pursuing master’s degrees, 37 percent pursuing Ph.D. degrees and 25 percent pursuing professional degrees borrowed beyond the loan caps set by OBBBA.

    A recent analysis published by American University’s Postsecondary Education & Economics Research Center shows potential impacts not just by graduate degree type but also by specific field of study. For professional degrees (with the higher loan cap), more than half of borrowers for chiropractic, medicine, osteopathy and dentistry programs borrowed more than $200,000 for their degrees in recent years. Among the master’s programs reviewed, half or more of borrowers in programs including audiology/speech pathology, public health, nursing and school and mental health counseling, to name a few, borrowed beyond the new limits.

    Based on these analyses, it is clear that many prospective graduate students will be impacted by the new loan caps, at least in the short term. The rationale for these loan caps is that graduate programs will lower their costs to make graduate education more affordable, although it is doubtful that colleges will decrease the costs of graduate programs within just a year. It should be noted that many students do not borrow at all to obtain their degrees. In 2019–20, approximately 40 percent of full-time domestic students enrolled in master’s degrees did not borrow.

    For programs that attract students from high-income backgrounds (usually selective elite institutions), what incentive is there to decrease costs if enough students can pay out of pocket? For instance, between 2014 and 2019, medical school matriculants from high-income backgrounds (over $200,000) increased substantially. The number of students attending law schools from wealthy backgrounds has also increased in the past couple of decades, particularly at selective elite institutions. Graduate education, at least at elite schools, has become less accessible for many low-income students.

    Without financial support, options for low-income students will become even more limited. These students will largely be relegated to less selective public universities, and the more elite private schools will become even less economically diverse than they already are. Financial aid offices will become the de facto second admissions office. Using Massachusetts as an example, our analysis found that the annual cost of attendance exceeded the annual loan limit of $50,000 in the case of every accredited law and medical school in the state, with the gap between the cost of attendance and the limit ranging from about $5,600 in the case of the lone public law school (the University of Massachusetts at Dartmouth), and $33,000 in the case of the only public medical school option (University of Massachusetts Chan), to as high as $71,000 for Harvard Law School and $64,000 for Harvard Medical School.

    Law School (J.D.) Institution Type 2025 Estimated Cost of Attendance Annual COA Above/ Below Cap
    Boston College Private, nonprofit $99,991 $49,991
    Boston University Private, nonprofit $92,914 $42,914
    Harvard University Private, nonprofit $121,250 $71,250
    New England Law Private, nonprofit $113,279 $63,279
    Northeastern University Private, nonprofit $88,926 $38,926
    Suffolk University Private, nonprofit $96,190 $46,190
    Western New England University Private, nonprofit $74,176 $24,176
    University of Massachusetts Dartmouth Public $55,648 (in-state) $5,648
    Amounts calculated based on current advertised rates for first-time (entering), full-time students enrolled in daytime, nine-month and on-campus programs.
    Medical School (M.D.) Institution Type 2025 Cost of Attendance Annual COA Above/Below Cap
    Boston University Private, nonprofit $100,927 $50,927
    Harvard University Private, nonprofit $113,746 $63,746
    Tufts University Private, nonprofit $99,884 $49,884
    University of Massachusetts Chan Public $83,247 (in-state) $33,247
    Amounts calculated based on advertised rates for first-time (entering), full-time students enrolled in daytime, 10-month and on-campus programs.

    This simple analysis, of course, does not take into account any institutional grants or scholarships students may be awarded, but those funds vary by institutional budgets.

    What happens when a deserving medical school applicant gains admission and a financial aid offer, only to realize that they still have a balance of $40,000 after institutional and federal aid is applied? For students to turn to private lenders, they will likely need either good credit and a substantial income or a cosigner, which may not be an option for many students from underresourced backgrounds. Almost 93 percent of private student loans given last year had a cosigner. Almost 51 percent of individuals from low/moderate incomes have limited or poor to fair credit. Even if they are lucky to be offered loans, the interest rates will likely be much higher.

    With Washington Out, States May Have to Intervene

    With the recent federal cuts to Medicaid likely to lead to decreases in state funding for postsecondary education, states may be hesitant to award funds to support students pursuing graduate education—but there are frameworks to help states determine which graduate programs deserve state funding and which type of funding to provide students. Third Way recently produced a framework that categorizes programs by personal return on investment and social value. One possible solution would be to offer accessible loans and state subsidies based on how a state places certain programs in this model.

    For programs that lead to high ROI and social value—for example, dentistry—states that are facing a shortage of dentists could offer accessible (and lower than market rate) loans in exchange for working in certain geographic areas in that state. Providing low-interest loans instead of grants would make sense for this category because dentists are more likely to have high enough earnings (postresidency) that they can repay their loans. Certain localities have set up zero-interest loans for students pursuing specific industries, such as a San Diego County program for aspiring behavioral health professionals (a type of pay-it-forward program).

    Some states, such as Pennsylvania, do have loan repayment programs for certain health occupations in exchange for working in specific areas of their states. Offering this solution without providing accessible loans will only benefit students who come from wealthier families, as they are more likely to have good enough credit or relationships with creditworthy cosigners to access private loans in the first place.

    For programs that are high in social value but low in personal ROI, such as teaching or social work, if a state determines this is an area of need, they can offer grants to lower the cost of attending these programs and minimize the amount of loans students will have to take out, in exchange for service in these fields for a specific period of time. Offering accessible, low-interest loans to students pursuing these careers could still be an option, but should be secondary, or supplemental to, grants.

    In line with recommendations from a jointly authored report from the American Enterprise Institute, EducationCounsel and the Century Foundation, states can offer grants to graduate students who demonstrate financial need, in addition to targeted grant aid for certain programs. Already, certain states, such as Maryland, New Mexico, Virginia and Washington, offer grant aid to graduate students in specific fields or based on financial need. Massachusetts also offers a tuition waiver to incentivize students to enroll in graduate programs at its public universities.

    Unfortunately, I was unable to find a single repository of state aid specifically for graduate students from various states. The closest I could find was a report released by the National Association of State Student Grant and Aid Programs for the 2023–24 academic year with data on state-funded expenditures for both undergraduate and graduate student aid. The report shows that only a handful of states allocated more than a million dollars to need-based graduate aid (Arizona, Colorado, Maryland, Minnesota, New Jersey, Texas and Virginia), but does not specify for which programs, nor does it detail how aid is awarded and to which institutions.

    The Education Finance Council also maintains a list of nonprofit loan providers in different states that offer lower-interest or more accessible loans, many of which are state-administered, such as the Massachusetts Educational Financing Authority. States that already administer conditional loans, scholarships, grants or loan forgiveness programs at the undergraduate level should consider expanding these programs to high- demand industries that require postbaccalaureate credentials if they have not already.

    What Can Institutions Do?

    Institutions are the closest to students, and they can play a role as well. Beyond offering need-based grants/scholarships to lower the cost of attendance, institutions can also guide students in the lending process, such as by publishing preferred lenders on financial aid websites. These lenders should have a good reputation with borrowers and offer low interest rates. Examples of institutions that advertise preferred lenders include Baylor University, the University of Iowa and the University of Central Missouri.

    Institutions with more financial resources can either directly partner with lenders to offer lower fixed interest rates through risk sharing or provide loans themselves. Harvard Law School makes loans available to graduate students through a partnership with the Harvard Federal Credit Union. Some private loan providers looking to get into the graduate lending space are now in conversations with institutions about developing new risk-sharing models.

    Many occupations that typically require graduate degrees, such as teaching, nursing and medicine, will face steep shortages in the coming years. States should align aid programs with current and future workforce shortages, determine which graduate programs will exceed federal loan caps and by how much, offer targeted grants for high-social-value but low-earning fields where costs exceed caps, and provide below-market or zero-interest (and accessible) loans for high-social-value, high-earning fields.

    Institutions must act urgently by partnering with accessible, ethical lenders; increasing need-based aid for students who need it most; and protecting students from predatory options. At the very least, institutions can advertise the upcoming student loan changes on their websites. With OBBBA loan caps, Washington is stepping back. Will states and institutions be able to step forward and lead the way in preserving access and promoting economic mobility? Only 2026 will tell.

    Josh Farris is research and policy specialist and Derrick Young Jr. is cofounder and executive director at Leadership Brainery, a nonprofit organization focused on improving access to graduate education for students from limited-access backgrounds.

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  • I earned my associate degree while still in high school, and it changed my life

    I earned my associate degree while still in high school, and it changed my life

    by Maxwell Fjeld, The Hechinger Report
    December 1, 2025

    Earning an associate degree alongside my high school diploma was an ambitious goal that turned into a positive high school experience for me. By taking on the responsibilities of a college student, I further prepared myself for life after high school.  

    I needed to plan out my own days. I needed to keep myself on task. I needed to learn how to monitor and juggle due dates, lecture times and exams while ensuring that my extracurricular activities did not create conflicts. 

    All of this was life-changing for a rural Minnesota high school student. Dual enrollment through Minnesota’s PSEO program saved me time and money and helped me explore my interests and narrow my focus to business management. After three years of earning dual credits as a high school student, I graduated from community college and was the student speaker at the commencement earlier this year in May — one month before graduating from high school. 

    As a student earning college credits while still in high school, I gained exposure to different career fields and developed a passion for civic engagement. At the beginning of my senior year, while taking courses at the local community and technical college, I was elected to serve as that school’s first cross-campus student body president. 

    Related: A lot goes on in classrooms from kindergarten to high school. Keep up with our free weekly newsletter on K-12 education.  

    While most states have dual-enrollment programs, Minnesota’s support for its PSEO students stands out. As policymakers consider legislative and funding initiatives to strengthen dual enrollment in other states, I believe that three features of our program could provide a blueprint for states that want to do more. 

    First, the college credits I earned are transferable and meet degree requirements.  

    Second, the PSEO program permitted me to take enough credits each semester to earn my associate degree. While the number of dual-enrollment credits high school students can earn varies by state and program, when strict limitations are set on those numbers, the program can become a barrier to higher education instead of an alternate pathway.  

    Third, Minnesota’s PSEO program limits the cost burden placed on students. With rising costs and logistical challenges to pursuing higher education credentials, the head start that students can create for themselves via loosened restrictions on dual-enrollment credits can make a real financial impact, especially for students like me from small towns. 

    Dual-enrollment costs vary significantly from state to state, with some programs charging for tuition, fees, textbooks and other college costs. In Minnesota, those costs are covered by the Department of Education. In addition, if families meet income requirements, the expenses incurred by students for education-related transportation are also covered.  

    If I did not have state support, I would not have been able to participate in the program. Financial support is a crucial component to being a successful dual-enrollment student. When the barrier of cost is removed, American families benefit, especially students from low-income, rural and farming backgrounds.  

    Early exposure to college helped me choose my major by taking college classes to experiment — for free. When I first started, I was interested in computer science as a major. After taking a computer science class and then an economics class the following semester, I chose business as my major.  

    The ability to explore different fields of study was cost-saving and game-changing for me and is an opportunity that could be just as beneficial for other students. 

    Targeted investments in programs like this have benefited many students, including my father in the 1990s. His dual-enrollment experience allowed him to get a head start on his education and gain valuable life skills at a young age and is a great example of dual enrollment’s potential generational impact. 

    Related: STUDENT VOICE: I’m thriving in my dual-enrollment program, but it could be a whole lot better 

    When dual-enrollment students receive guidance and support, it can be transformational. Early exposure to college introduced me to college-level opportunities. As student government president, I went to Washington, D.C., to attend a national student summit. I was able to meet with congressional office staffers and advocate for today’s students and for federal investment in dual-enrollment programs, explaining my story and raising awareness. 

    The daily life of high school is draining for some and can be devastating for others. I had many friends who came to believe that the bullying, peer-pressure and culture they experienced in high school would continue in college, so they deemed higher education “not worth it.” 

    Through dual enrollment, I saw the difference in culture; students who face burnout from daily high school life can refocus and feel good about their futures again. 

    Congress can help state legislatures by establishing strong dual-enrollment programs nationwide. With adequate government support, dual-enrollment programs can help students from all walks of life and increase college graduation rates. If all states offer access to the same opportunities that I had in high school, our next generation will be better prepared for the workforce and more successful. 

    Maxwell Fjeld is pursuing his bachelor’s degree at the University of Minnesota Twin Cities’ Carlson School of Management after earning an associate degree upon high school graduation through dual enrollment. He is also a student ambassador fellow at Today’s Students Coalition. 

    Contact the opinion editor at [email protected]. 

    This story about dual-enrollment programs was produced by The Hechinger Report, a nonprofit, independent news organization focused on inequality and innovation in education. Sign up for Hechinger’s weekly newsletter. 

    This <a target=”_blank” href=”https://hechingerreport.org/student-voice-i-earned-my-associate-degree-while-still-in-high-school-and-it-changed-my-life/”>article</a> first appeared on <a target=”_blank” href=”https://hechingerreport.org”>The Hechinger Report</a> and is republished here under a <a target=”_blank” href=”https://creativecommons.org/licenses/by-nc-nd/4.0/”>Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License</a>.<img src=”https://i0.wp.com/hechingerreport.org/wp-content/uploads/2018/06/cropped-favicon.jpg?fit=150%2C150&amp;ssl=1″ style=”width:1em;height:1em;margin-left:10px;”>

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  • School Admissions Anxiety Hits Parents of Young Children, Too – The 74

    School Admissions Anxiety Hits Parents of Young Children, Too – The 74

    A few factors have made selecting an elementary school particularly challenging in recent years. For one, there are simply more schools for parents to pick from over the past few decades, ranging from traditional public and private to a growing number of magnet and charter programs. There are also new policies in some places, such as New York City, that allow parents to select not just their closest neighborhood public school but schools across and outside of the districts where they live.

    As a scholar of sociology and education, I have seen how the expanding range of school options – sometimes called school choice – has spread nationwide and is particularly a prominent factor in New York City.

    I spoke with a diverse range of more than 100 New York City parents across income levels and racial and ethnic backgrounds from 2014 to 2019 as part of research for my 2025 book, “Kindergarten Panic: Parental Anxiety and School Choice Inequality.”

    All of these parents felt pressure trying to select a school for their elementary school-age children, and school choice options post-COVID-19 have only increased.

    Some parents experience this pressure a bit more acutely than others.

    Women often see their choice of school as a reflection of whether they are good moms, my interviews show. Parents of color feel pressure to find a racially inclusive school. Other parents worry about finding niche schools that offer dual-language programs, for example, or other specialties.

    Navigating schools in New York City

    Every year, about 65,000 New York City kindergartners are matched to more than 700 public schools.

    New York City kindergartners typically attend their nearest public school in the neighborhood and get a priority place at this school. This school is often called someone’s zoned school.

    Even so, a spot at your local school isn’t guaranteed – students get priority if they apply on time.

    While most kindergartners still attend their zoned schools, their attendance rate is decreasing. While 72% of kindergartners in the city attended their zoned school in the 2007-08 school year, 60% did so in the 2016-17 school year.

    One reason is that since 2003, New York City parents have been able to apply to out-of-zone schools when seats were available. And in 2020, when the COVID-19 pandemic began, all public school applications moved entirely online. This shift allowed parents to easily rank 12 different school options they liked, in and outside of their zones.

    Still, New York City public schools remain one of the most segregated in the country, divided by race and class.

    Pressure to be a good mom

    Many of the mothers I interviewed from 2015 through 2019 said that getting their child into what they considered a “good” school reflected good mothering.

    Mothers took the primary responsibility for their school search, whether they had partners or not, and regardless of their social class, as well as racial and ethnic background.

    In 2017, I spoke with Janet, a white, married mother who at the time was 41 years old and had an infant and a 3-year-old. Janet worked as a web designer and lived in Queens. She explained that she started a group in 2016 to connect with other mothers, in part to discuss schools.

    Though Janet’s children were a few years away from kindergarten, she believed that she had started her research for public schools too late. She spent multiple hours each week looking up information during her limited spare time. She learned that other moms were talking to other parents, researching test results, analyzing school reviews and visiting schools in person.

    Janet said she wished she had started looking for schools when her son was was 1 or 2 years old, like other mothers she knew. She expressed fear that she was failing as a mother. Eventually, Janet enrolled her son in a nonzoned public school in another Queens neighborhood.

    Pressure to find an inclusive school

    Regardless of their incomes, Black, Latino and immigrant families I interviewed also felt pressure to evaluate whether the public schools they considered were racially and ethnically inclusive.

    Parents worried that racially insensitive policies related to bullying, curriculum and discipline would negatively affect their children.

    In 2015, I spoke with Fumi, a Black, immigrant mother of two young children. At the time, Fumi was 37 years old and living in Washington Heights in north Manhattan. She described her uncertain search for a public school.

    Fumi thought that New York City’s gifted and talented programs at public schools might be a better option academically than other public schools that don’t offer an advanced track for some students. But the gifted and talented programs often lacked racial diversity, and Fumi did not want her son to be the only Black student in his class.

    Still, Fumi had her son tested for the 2015 gifted and talented exam and enrolled him in one of these programs for kindergarten.

    Once Fumi’s son began attending the gifted and talented school, Fumi worried that the constant bullying he experienced was racially motivated.

    Though Fumi remained uneasy about the bullying and lack of diversity, she decided to keep him at the school because of the school’s strong academic quality.

    Pressure to find a niche school

    Many of the parents I interviewed who earned more than US$50,000 a year wanted to find specialty schools that offered advanced courses, dual-language programs and progressive-oriented curriculum.

    Parents like Renata, a 44-year-old Asian mother of four, and Stella, a 39-year-old Black mother of one, sent their kids to out-of-neighborhood public schools.

    In 2016, Renata described visiting multiple schools and researching options so she could potentially enroll her four children in different schools that met each of their particular needs.

    Stella, meanwhile, searched for schools that would de-emphasize testing, nurture her son’s creativity and provide flexible learning options.

    In contrast, the working-class parents I interviewed who made less than $50,000 annually often sought schools that mirrored their own school experiences.

    Few working-class parents I spoke with selected out-of-neighborhood and high academically performing schools.

    New York City data points to similar results – low-income families are less likely than people earning more than them to attend schools outside of their neighborhoods.

    For instance, Black working-class parents like 47-year-old Risha, a mother of four, and 53-year-old Jeffery, a father of three, who attended New York City neighborhood public schools themselves as children told me in 2016 that they decided to send their children to local public schools.

    Based on state performance indicators, students at these particular schools performed lower on standard assessments than schools on average.

    Cracks in the system

    The parents I spoke with all live in New York City, which has a uniquely complicated education system. Yet the pressures they face are reflective of the evolving public school choice landscape for parents across the country.

    Parents nationwide are searching for schools with vastly different resources and concerns about their children’s future well-being and success.

    When parents panic about kindergarten, they reveal cracks in the foundation of American schooling. In my view, parental anxiety about kindergarten is a response to an unequal, high-stakes education system.

    Bailey A. Brown, Assistant Professor of Sociology, Spelman College

    This article is republished from The Conversation under a Creative Commons license. Read the original article.

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  • 3 reasons to switch to virtual set design

    3 reasons to switch to virtual set design

    Key points:

    If you’ve attended a professional show or musical recently, chances are you’ve seen virtual set design in action. This approach to stage production has gained so much traction it’s now a staple in the industry. After gaining momentum in professional theater, it has made its way into collegiate performing arts programs and is now emerging in K-12 productions as well.

    Virtual set design offers a modern alternative to traditional physical stage sets, using technology and software to create immersive backdrops and environments. This approach unlocks endless creative possibilities for schools while also providing practical advantages.

    Here, I’ll delve into three key benefits: increasing student engagement and participation, improving efficiency and flexibility in productions, and expanding educational opportunities.

    Increasing student engagement and participation

    Incorporating virtual set design into productions gets students excited about learning new skills while enhancing the storytelling of a show. When I first joined Churchill High School in Livonia, Michigan as the performing arts manager, the first show we did was Shrek the Musical, and I knew it would require an elaborate set. While students usually work together to paint the various backdrops that bring the show to life, I wanted to introduce them to collaborating on virtual set design.

    We set up Epson projectors on the fly rail and used them to project images as the show’s backdrops. Positioned at a short angle, the projectors avoided any shadowing on stage. To create a seamless image with both projectors, we utilized edge-blending and projection mapping techniques using just a Mac® laptop and QLab software. Throughout the performance, the projectors transformed the stage with a dozen dynamic backdrops, shifting from a swamp to a castle to a dungeon.

    Students were amazed by the technology and very excited to learn how to integrate it into the set design process. Their enthusiasm created a real buzz around the production, and the community’s feedback on the final results were overwhelmingly positive.

    Improving efficiency and flexibility

    During Shrek the Musical, there were immediate benefits that made it so much easier to put together a show. To start, we saved money by eliminating the need to build multiple physical sets. While we were cutting costs on lumber and materials, we were also solving design challenges and expanding what was possible on stage.

    This approach also saved us valuable time. Preparing the sets in the weeks leading up to the show was faster, and transitions during performances became seamless. Instead of moving bulky scenery between scenes or acts, the stage crew simply switched out projected images making it much more efficient.

    We saw even more advantages in our spring production of She Kills Monsters. Some battle scenes called for 20 or 30 actors to be on stage at once, which would have been difficult to manage with a traditional set. By using virtual production, we broke the stage up with different panels spaced apart and projected designs, creating more space for performers. We were able to save physical space, as well as create a design that helped with stage blocking and made it easier for students to find their spots.

    Since using virtual sets, our productions have become smoother, more efficient, and more creative.

    Expanding educational opportunities

    Beyond the practical benefits, virtual set design also creates valuable learning opportunities for students. Students involved in productions gain exposure to industry-level technology and learn about careers in the arts, audio, and video technology fields. Introducing students to these opportunities before graduating high school can really help prepare them for future success.

    Additionally, in our school’s technical theater courses, students are learning lessons on virtual design and gaining hands-on experiences. As they are learning about potential career paths, they are developing collaboration skills and building transferable skills that directly connect to college and career readiness.

    Looking ahead with virtual set design

    Whether students are interested in graphic design, sound engineering, or visual technology, virtual production brings countless opportunities to them to explore. It allows them to experiment with tools and concepts that connect directly to potential college majors or future careers.

    For schools, incorporating virtual production into high school theater offers more than just impressive shows. It provides a cost-effective, flexible, and innovative approach to storytelling. It is a powerful tool that benefits productions, enriches student learning, and prepares the next generation of artists and innovators.

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  • School Specialty and College Football Playoff Foundation Celebrate Impact Across Schools Nationwide

    School Specialty and College Football Playoff Foundation Celebrate Impact Across Schools Nationwide

    New media center at North Dade Middle School marks milestone in initiative revitalizing learning environments to benefit the entire learning community

    GREENVILLE, WI– November 21, 2025 – School Specialty and the College Football Playoff (CFP) Foundation today announced the completion of a media center makeover at North Dade Middle School, marking the 100th learning space transformed in collaboration with the Extra Yard Makeover initiative. As a part of their nationwide effort to enhance learning environments for students and educators alike, the two organizations have now invested over $5 million into reinvigorating classrooms across the country.

    Miami will host the 2026 College Football Playoff National Championship in January, and as part of its legacy work in the community, the CFP Foundation has committed to delivering more than 30 Extra Yard Makeovers alongside School Specialty to revitalize innovation spaces across schools in Miami-Dade, Broward and Palm Beach counties. With this latest round of makeovers, the CFP Foundation will have helped enrich learning environments in every Miami-Dade middle school.

    “Changing our middle school libraries into modern learning spaces has had a tremendous impact on engagement and learning outcomes,” said Dr. Jose L. Dotres, Superintendent of Miami-Dade County Public Schools. “In addition to renovation, the transformation is an investment in our teachers, our students and our future. These new innovative spaces support hands-on learning for students of today and tomorrow, so they can develop greater curiosity for learning and lifelong skills.”

    These makeovers transform static spaces into flourishing learning environments, providing upgrades like flexible furniture, technology, supplies and even fresh paint or murals. Each school receives the School Specialty proprietary Projects by Design experience, which includes comprehensive consultations to determine the type of space that best supports students, educators and the broader school community. Past rooms made over include STEM labs, broadcast classrooms, libraries, media centers, makerspace rooms, teachers lounges, wellness spaces, sensory rooms, multi-purpose rooms, an esports room and a mariachi room.

    “The transformation of our media center is truly invaluable to our students and staff,” said Nicole Fama, Executive Director at Phalen Leadership Academies, which received a makeover in 2024. “We are profoundly grateful to the College Football Playoff Foundation and School Specialty for this investment. Before the media center, we lacked a space that truly fostered community. Now, everything happens here—from senior breakfasts and college athlete signing days to family game nights and teacher appreciation events. It has become the heart of our community, a space we didn’t realize we needed until it was here.”

    These makeovers serve to benefit both students and teachers, allowing schools to improve their offerings, inspire innovation and modern learning, and directly counter some of the top issues in education today.

    “Addressing teacher burnout and maximizing student engagement starts with the physical environment,” said Jeremy Westbrooks, Director of Strategic Account Development at School Specialty. “The physical classroom is an educator’s primary tool, and by modernizing these spaces, the CFP Foundation and School Specialty are delivering a critical resource that empowers teachers to stay focused on their students’ growth and long-term success.”

    “We’re proud to work alongside School Specialty to bring these meaningful makeover projects to life,” said Britton Banowsky, Executive Director College Football Playoff Foundation. “Their expertise in the design of the spaces and incredible generosity make it possible for us to turn vision into impact for teachers and students.”

    In addition to the CFP Foundation and School Specialty, these makeovers have been supported over the years by Bowl Games, Conference partners, Sponsors and host committees of each College Football Playoff National Championship. To date, makeovers have taken place in 18 states across 58 counties.

    To learn more about the College Playoff Foundation’s Extra Yard Makeover initiative, click here.

    To learn more about School Specialty, click here.

    About School Specialty, LLC 

    With a 60-year legacy, School Specialty is a leading provider of comprehensive learning environment solutions for the infant-K12 education marketplace in the U.S. and Canada. This includes essential classroom supplies, furniture and design services, educational technology, sensory spaces featuring Snoezelen, science curriculum, learning resources, professional development, and more. School Specialty believes every student can flourish in an environment where they are engaged and inspired to learn and grow. In support of this vision to transform more than classrooms, the company applies its unmatched team of education strategists and designs, manufactures, and distributes a broad assortment of name-brand and proprietary products. For more information, go to SchoolSpecialty.com.

    About the College Football Playoff Foundation

    The College Football Playoff (CFP) Foundation is the 501(c)3 non-profit organization serving as the community engagement arm of the College Football Playoff and works in partnership with institutions of higher education, sports organizations, corporations and non-profits to support educators and improve student outcomes. The purpose of the CFP Foundation lies in supporting PK-12 education by elevating the teaching profession. The CFP Foundation inspires and empowers educators by focusing its work in four areas: recognition, resources, recruitment and retention, and professional development. To learn more, visit cfp-foundation.org and follow Extra Yard for Teachers (@CFPExtraYard) on social media.

    Media Contact
    Jon Kannenberg
    [email protected]

    eSchool News Staff
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  • LAWSUIT: New Jersey school board member silenced for asking constituents about a proposed tax increase

    LAWSUIT: New Jersey school board member silenced for asking constituents about a proposed tax increase

    ALLOWAY TOWNSHIP, N.J., Nov. 20, 2025 — A local school board member’s Facebook post to community members about a tax hike should have started a conversation — instead, it led to censorship.

    The Foundation for Individual Rights and Expression is suing the commissioner of New Jersey’s Department of Education and members of the state’s School Ethics Commission to stop them from abusing a law to chill the speech of an elected school board member who used social media to seek her constituents’ input. 

    “I didn’t join the school board to be told to shut up,” said Gail Nazarene, an elected school board member, Navy veteran, and grandma in Alloway Township. “New Jersey officials claim the authority to punish me simply for asking folks questions about important issues, particularly when it affects their wallets. I should be free to communicate with constituents and get their views without being censored by state officials.”

    COURTESY PHOTOS OF GAIL NAZARENE

    In April, Gail used Facebook to discuss tax increases and other school issues with constituents. In one post, she asked, “As a resident of Alloway, I am wondering what other residents think about a 9-15% school tax increase?” She clarified in her later posts that she was asking in her personal capacity. But another school board member saw the posts and filed a complaint against her, claiming Gail had violated New Jersey’s School Ethics Act because she allegedly had spoken on the board’s behalf. The complaint is pending before the state’s School Ethics Commission. 

    “Americans deserve to know what their elected officials think about important issues,” said FIRE attorney Daniel Zahn. “New Jersey is muzzling elected officials and preventing them from talking with their community, the very people they were elected to represent.”

    The state broadly interprets the School Ethics Act to bar elected officials from discussing issues relating to schools on social media. And this isn’t the first time it’s done so. The School Ethics Commission has previously warned elected officials against engaging with constituents on social media and previously interpreted the act to prevent elected school board members from discussing matters of public concern on social media and in op-eds

    But the First Amendment protects Gail’s right to speak freely on such issues. 

    Gail has stopped soliciting constituent feedback online. She fears any posts about school board issues will lead to punishment, including reprimand, censure, suspension, or removal. But she also is concerned about the loss of First Amendment freedoms for her and her constituents. 

    “When the state silences school board members, parents and taxpayers are kept in the dark,” said FIRE attorney Greg Greubel. “The School Ethics Act can’t be turned into an unconstitutional gag rule.”

    Today’s federal lawsuit asks the court to declare New Jersey’s School Ethics Act unconstitutional as interpreted by the state and stop its use against elected officials speaking out about public issues. 

    The Foundation for Individual Rights and Expression (FIRE) is a nonpartisan, nonprofit organization dedicated to defending and sustaining the individual rights of all Americans to free speech and free thought — the most essential qualities of liberty. FIRE educates Americans about the importance of these inalienable rights, promotes a culture of respect for these rights, and provides the means to preserve them.

    CONTACT
    Katie Stalcup, Communications Campaign Manager, FIRE: 215-717-3473; [email protected]

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  • The digital advantage in schools 

    The digital advantage in schools 

    Key points:

    When I first stepped into my role overseeing student data for the Campbell County School District, it was clear we were working against a system that no longer served us.

    At the time, we were using an outdated platform riddled with data silos and manual processes. Creating school calendars and managing student records meant starting from scratch every year. Grade management was clunky, time-consuming, and far from efficient. We knew we needed more than a patchwork fix–we needed a unified student information system that could scale with our district’s needs and adapt to evolving state-level compliance requirements. 

    Over the past several years, we have made a full transition to digitizing our most critical student services, and the impact has been transformational. As districts across the country navigate growing compliance demands and increasingly complex student needs, the case for going digital has never been stronger. We now operate with greater consistency, transparency, and equity across all 12 of our schools. 

    Here are four ways this shift has improved how we support students–and why I believe it is a step every district should consider:

    How centralized student data improves support across K-12 schools

    One of the most powerful benefits of digitizing critical student services is the ability to centralize data and ensure seamless support across campuses. In our district, this has been a game-changer–especially for students who move between schools. Before digitization, transferring student records meant tracking down paper files, making copies, and hoping nothing was lost in the shuffle. It was inefficient and risky, especially for students who required health interventions or academic support. 

    Now, every plan, history, and record lives in a single, secure system that follows the student wherever they go. Whether a student changes schools mid-year or needs immediate care from a nurse at a new campus, that information is accessible in real-time. This level of continuity has improved both our efficiency and the quality of support we provide. For districts serving mobile or vulnerable populations, centralized digital systems aren’t just convenient–they’re essential.

    Building digital workflows for student health, attendance, and graduation readiness

    Digitizing student services also enables districts to create customized digital workflows that significantly enhance responsiveness and efficiency. In Campbell County, we have built tools tailored to our most urgent needs–from health care to attendance to graduation readiness. One of our most impactful changes was developing unified, digital Individualized Health Plans (IHPs) for school nurses. Now, care plans are easily accessible across campuses, with alerts built right into student records, enabling timely interventions for chronic conditions like diabetes or asthma. We also created a digital Attendance Intervention Management (AIM) tool that tracks intervention tiers, stores contracts and communications, and helps social workers and truancy officers make informed decisions quickly. 

    These tools don’t just check boxes–they help us act faster, reduce staff workload, and ensure no student falls through the cracks.

    Digitization supports equitable and proactive student services

    By moving our student services to digital platforms, we have become far more proactive in how we support students–leading to a significant impact on equity across our district. With digital dashboards, alerts, and real-time data, educators and support staff can identify students who may be at risk academically, socially, or emotionally before the situation becomes critical. 

    These tools ensure that no matter which school a student attends–or how often they move between schools–they receive the same level of timely, informed support. By shifting from a reactive to a proactive model, digitization has helped us reduce disparities, catch issues early, and make sure that every student gets what they need to thrive. That’s not just good data management–it’s a more equitable way to serve kids.

    Why digital student services scale better than outdated platforms

    One of the most important advantages of digitizing critical student services is building a system that can grow and evolve with the district’s needs. Unlike outdated platforms that require costly and time-consuming overhauls, flexible digital systems are designed to adapt as demands change. Whether it’s integrating new tools to support remote learning, responding to updated state compliance requirements, or expanding services to meet a growing student population, a digitized infrastructure provides the scalability districts need. 

    This future-proofing means districts aren’t locked into rigid processes but can customize workflows and add modules without disrupting day-to-day operations. For districts like ours, this adaptability reduces long-term costs and supports continuous improvement. It ensures that as challenges evolve–whether demographic shifts, policy changes, or new educational priorities–our technology remains a reliable foundation that empowers educators and administrators to meet the moment without missing a beat.

    Digitizing critical student services is more than a technical upgrade–it’s a commitment to equity, efficiency, and future readiness. By centralizing data, customizing workflows, enabling proactive support, and building scalable systems, districts can better serve every student today and adapt to whatever challenges tomorrow may bring.

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  • AI Tools for School Administrators

    AI Tools for School Administrators

    Reading Time: 15 minutes

    Artificial Intelligence is reshaping how school administrators, from K–12 principals to university registrars, manage operations, make decisions, and communicate with stakeholders. As resources tighten and expectations rise, AI tools for school administrators offer a powerful opportunity to do more with less. In the 2023–24 school year, a growing majority of K–12 staff are now using AI tools in their work. In a recent Ellucian survey, 61% of higher ed respondents said they’re already using AI, and about 80% cited productivity and efficiency as their main reasons for adopting it.

    This isn’t just a tech trend. It’s a real shift in how schools function. AI can automate repetitive tasks, surface data-driven insights, and generate personalized communications. For busy administrators, that means less time on paperwork and more time supporting students and staff.

    In this article, we’ll break down how AI is transforming educational management. You’ll see practical use cases, benefits like faster decision-making and streamlined workflows, and what to watch out for when it comes to ethics and implementation. Whether you’re running a district office or managing a registrar’s team, this guide will help you lead smarter and work more efficiently, with AI as your partner.

    Are you ready to improve visibility, engagement, and enrollment?

    Partner with HEM for solutions designed to help your institution stand out.

    How AI Enhances Decision-Making for Administrators

    How does AI help school administrators make better decisions? AI’s greatest strength in school management lies in transforming raw data into clear, actionable insights. Administrators regularly face overwhelming volumes of information, grades, attendance, budget reports, and surveys that can be difficult to parse manually. AI tools help by quickly identifying patterns that support evidence-based decisions.

    Predictive analytics, for example, can forecast enrollment trends or flag early warning signs. A high school principal might spot which student groups are at risk of chronic absenteeism, while a registrar could project staffing needs for upcoming semesters based on historical data.

    AI dashboards make this analysis easy to interpret. They can highlight underused programs, suggest reallocating resources, or model different outcomes to support strategic planning. If an extracurricular activity shows consistently low participation, the system might recommend shifting resources to better-performing initiatives.

    The result is faster, more informed decision-making. With AI as a planning partner, administrators gain a sharper view of their institution and can act with confidence and precision.

    Automating Routine Administrative Tasks with AI

    What routine administrative tasks can AI automate in schools? From attendance logs to class schedules, school administrators are buried in repetitive tasks that sap time and focus. AI is stepping in to take care of the busywork, streamlining operations and giving staff space to lead more strategically.

    Take attendance tracking. Instead of manual entry, AI-powered systems can log student presence through smart ID cards or facial recognition check-ins. These tools don’t just record absences; they spot trends. A sudden drop in attendance? The system flags it, prompting early intervention. Some schools now pair attendance with performance data to identify at-risk students before grades slip or disengagement deepens.

    Scheduling is another pain point. Building a timetable involves balancing staff availability, room assignments, student choices, and course caps. AI algorithms solve this puzzle fast. In Boston, a genetic algorithm optimized school bus routes in under an hour, cutting 50 buses and saving $5 million annually. That same principle applies to class scheduling, resource allocation, and beyond.

    Report generation also gets a boost. AI tools for school administrators can pull data and format it into accurate, ready-to-send reports, such as monthly summaries, performance dashboards, and compliance logs, without human input. Even tedious data entry tasks like processing forms or invoices are simplified through OCR-powered automation.

    Need to review a long policy or school social media policy? AI tools now scan, summarize, and highlight what matters. Post-meeting? Transcription services like Otter.ai generate action items and summaries within minutes.

    The impact is clear: by automating the everyday, AI frees up time for what truly matters, strategic thinking, collaboration, and student support.

    AI for Communication and Writing in School Administration

    Strong communication is central to effective school leadership. Yet writing everything from newsletters to policy updates can eat up an administrator’s already busy schedule. That’s where AI can step in, not to replace the human voice, but to support it.

    Generative AI tools like Grammarly, ChatGPT, and Jasper are helping school leaders draft clearer, more consistent communications. Do you need to send a monthly update to parents? AI can suggest section headers, polish grammar, and help set the right tone. Drafting a memo to staff? AI can create a first version that administrators can refine for local context. These tools are especially helpful when writing in a non-native language or tailoring content to a specific reading level.

    They also save time on summarizing. AI can distill a lengthy school board report into a concise briefing in seconds, or help craft sensitive messages with more precision. One district principal used AI to write a winter holiday letter. The tone was spot on, but the AI mistakenly referenced sledding, forgetting the school was in a warm climate. The principal simply edited it. This type of human oversight ensures accuracy while significantly reducing drafting time.

    AI’s reach extends beyond written documents. Many schools and universities now use chatbots to handle FAQs around enrollment, deadlines, and policies. Georgia State’s “Pounce” chatbot reduced summer melt by 21 percent by keeping students engaged. CSUN’s “CSUNny” improved retention by providing 24/7 support. In K–12, chatbots answer parent questions or send automated reminders, freeing staff from phone call overload.

    In short, AI acts as a communication partner, speeding up writing, strengthening clarity, and helping administrators stay connected without burning out.

    Key Benefits of AI in School Management

    When thoughtfully implemented, AI can significantly improve how schools are run, especially for administrators balancing limited resources, increasing demands, and time-sensitive responsibilities. Here are five key advantages that AI brings to school management.

    Greater Efficiency and Time Savings
    AI handles repetitive, time-consuming tasks such as data entry, attendance tracking, report generation, and scheduling. Automating these processes minimizes errors and frees up valuable hours for principals and support staff to focus on more impactful activities, like supporting teachers, engaging with parents, and driving instructional improvements. According to the McKinsey report, AI tools can help educators and administrators reclaim 20 to 40 percent of their time previously spent on routine tasks.

    Cost Savings and Better Use of Resources
    Schools often operate on tight budgets. AI helps by identifying operational inefficiencies and suggesting cost-saving alternatives. AI also helps in allocating resources more wisely, whether adjusting staffing based on predicted needs or identifying underutilized facilities to repurpose. These efficiencies help schools manage tight budgets. Schools can avoid unnecessary expenditures by relying on AI analysis to guide decisions.

    Smarter, Data-Driven Decisions
    AI systems analyze student performance, behaviour trends, and resource utilization far more quickly than a human could. For instance, if data shows that a particular grade level is struggling in math, school leaders can intervene early with targeted support. Having these insights readily available leads to stronger decisions grounded in real evidence.

    Stronger, Personalized Communication
    AI-powered tools like chatbots and automated messaging platforms allow schools to provide timely, personalized updates to parents and students. From attendance alerts to event reminders, these systems ensure important information gets delivered and acted on, without staff needing to make dozens of phone calls or send multiple emails.

    Strategic Focus and Innovation
    By handling operational tasks in the background, AI gives administrators more bandwidth to focus on long-term priorities. Whether that’s improving school culture, mentoring educators, or piloting new programs, leaders can spend less time buried in paperwork and more time driving change.

    Challenges of Implementing AI for School Administrators

    What challenges do schools face when implementing AI tools? The potential of AI in education is vast, but unlocking it requires more than just installing a new tool. For school administrators, adopting AI often brings a mix of excitement and logistical complexity. Here are the key implementation challenges leaders should be prepared to navigate.

    Upfront Costs and Infrastructure Needs
    Launching AI systems can involve steep initial costs. Schools may need to purchase licenses, upgrade hardware, or improve network connectivity. Basic requirements like reliable internet and compatible devices can be hurdles, especially in underfunded or rural districts. While grants or partnerships may offset expenses, planning for these investments is essential.

    Staff Training and Resistance to Change
    AI adoption means changes in workflows. Teachers, clerical staff, and leadership teams must learn how to use new tools effectively. Resistance often stems from fear of job displacement or lack of familiarity. Providing professional development, starting with small pilots, and showing quick wins are all important steps in gaining staff buy-in.

    Data Integration and Quality Issues
    AI is only as good as the data it works with. Many schools operate with siloed or inconsistent data systems. AI needs clean, well-integrated data to function properly. If attendance, grades, or behaviour logs aren’t standardized, outputs can be skewed or misleading. Administrators may need to revamp data practices and work closely with IT teams to ensure accuracy and consistency.

    Ongoing Maintenance and Oversight
    AI tools aren’t set-it-and-forget-it. They require regular updates, monitoring, and occasional recalibration. Schools without dedicated IT support may struggle to sustain them. Assigning responsibility for AI upkeep and budgeting for long-term maintenance are key to success.

    Human Trust and Role Clarity
    Some staff may worry that automation threatens their jobs. Others may be skeptical of the AI’s accuracy. Administrators should communicate clearly that AI augments human work, not replaces it, and maintain human oversight to ensure outputs are reviewed and contextualized.

    Addressing these challenges proactively can turn early hurdles into long-term advantages.

    Ethical and Privacy Considerations with AI in Schools

    Alongside technical and logistical challenges, school administrators must carefully consider the ethical implications of using AI. Because education involves minors and sensitive data, ethical missteps can have lasting consequences. From student privacy to algorithmic bias, it’s essential to put safeguards in place that prioritize safety, equity, and transparency.

    Data Privacy and Security
    AI systems often require access to student records, health information, and sometimes even biometric data. Feeding this information into cloud-based tools or algorithms increases the risk of misuse or breaches. Administrators must ensure that all systems meet rigorous data protection standards, and that families are informed about what data is collected and how it’s used. Best practices include strong encryption, regular audits, transparent data policies, and opt-out or deletion options when appropriate. Over-surveillance, like constant monitoring or facial recognition, can also undermine trust. Schools must strike a balance between data-driven insights and preserving a respectful learning environment.

    Bias and Fairness
    AI systems trained on historical data can unintentionally reinforce existing inequalities. Predictive models used to identify at-risk students, allocate resources, or evaluate staff must be tested for fairness across race, gender, and socioeconomic status. If unchecked, biased outputs could deepen disparities instead of correcting them. Administrators should work with vendors to ensure diverse training data and conduct regular audits of AI decisions. Involving stakeholders, teachers, parents, and even students in reviewing AI use helps bring community accountability into the process.

    Transparency and Accountability
    Schools should avoid “black box” tools that make recommendations without clear reasoning. Any AI system used to inform decisions, like admissions or discipline, should offer interpretable outputs and allow for human oversight. Clear policies must be in place to define who is responsible if the AI makes a mistake. Human judgment should always remain central.

    Academic Integrity and Human Development
    Generative AI tools raise new questions about cheating, originality, and learning. Administrators must set clear guidelines on acceptable and unacceptable use, emphasizing that AI should support learning, not replace it. Over-reliance on AI for writing or problem-solving can weaken essential student skills. Responsible use requires balancing innovation with the core educational mission of developing thinkers and communicators.

    Equity of Access
    AI should not become a new driver of inequality. If only well-funded schools can afford effective AI tools, achievement gaps will widen. Public institutions, nonprofits, and policymakers must work together to promote equitable access through shared resources, training, and support. Every student deserves the benefits of smart technology, not just those in the most resourced districts.

    In short, the power of AI for school management must be matched with principled leadership. Ethical implementation demands vigilance, humility, and transparency, qualities that define the best 

    How to Implement AI in School Administration

    Bringing AI into school administration is a strategic process, not a quick plug-and-play solution. To maximize its benefits and minimize disruption, education leaders need to approach AI adoption methodically. Here’s a roadmap for successfully implementing AI in school operations.

    1. Assess Needs and Define Goals
      Start with a clear-eyed look at current workflows. What drains staff time? Where are inefficiencies or bottlenecks? Pinpoint specific areas where AI could make a meaningful difference, such as automating repetitive data entry or improving enrollment forecasting. From there, define measurable goals, like reducing schedule conflicts or increasing the speed of report generation. These targets will shape your entire implementation and help evaluate success.

    Example: Katy Independent School District (Texas, USA): Facing a growing administrative burden, Katy ISD recognized that its support staff were “outnumbered” by high volumes of repetitive tasks (answering routine inquiries, data entry, etc.). District leaders set a concrete goal for their AI initiative: have AI handle roughly 30% of routine administrative inquiries – with 24/7, bilingual support – so that human staff can focus on high-value interactions. This target was born from a needs assessment of where staff time was being drained. By defining this goal (30% automation of inquiries), Katy ISD created a clear metric for success and a focused vision: use AI as a virtual assistant to improve responsiveness to families while freeing staff for more complex student and parent needs.

    HEM Image 2HEM Image 2

    Source: Community Impact

    1. Research and Select the Right Tools
      Not all AI tools are created equal. Once you’ve identified priorities, explore tools designed for education. Look for platforms that integrate easily with your existing systems (SIS, LMS, HR) and are user-friendly for staff. Prioritize solutions with strong vendor support and a track record in the education sector. Talking to peer institutions or reviewing relevant case studies can offer valuable insights.

    Example: University of Richmond (Virginia, USA): In higher education, institutions are also methodical in choosing AI for administrative use. The University of Richmond explicitly notes the “transformative potential of generative AI…in enhancing administrative efficiencies”, but pairs that excitement with careful evaluation criteria. In official staff guidelines, the university directs its administrative teams to critically vet AI tools for technical fit, security, and ethical considerations. Staff are encouraged to pilot new AI-based services (from chatbots to transcription tools) in a controlled manner – checking that any chosen tool aligns with data privacy policies and the university’s values.

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    Source: University of Richmond

    1. Start with a Pilot
      Choose a small-scale pilot to test your chosen tool. This might mean introducing a scheduling AI in one department or using a chatbot for financial aid inquiries. Track outcomes closely—are tasks being completed faster? Are users more satisfied? Gather feedback and refine the approach before expanding. A strong pilot builds confidence and creates internal champions.

    Example: Indianapolis Public Schools (Indiana, USA): IPS illustrates the wisdom of beginning AI adoption on a small scale. In the first year of its AI initiative, the district ran a pilot with just 20 staff members using a district-approved AI tool to handle some of their tasks. This limited pilot let IPS observe real-world uses and challenges (e.g., how an AI writing assistant might help draft reports) without impacting all schools. District leaders gathered feedback and saw improvements, which informed an official AI policy in development. This phased pilot approach gave IPS the chance to refine guidelines and train users in between phases.

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    Source: MirrorIndy

    1. Train Staff and Build Buy-In
      Training is critical. Provide hands-on sessions, user guides, and a forum for questions. Explain how the AI will support, not replace, staff, and share early successes. Framing AI as a helpful assistant rather than a threat makes adoption smoother. Emphasize the time-saving potential and how it frees up staff for more meaningful work.

    Example: School District of Philadelphia (Pennsylvania, USA): Philadelphia’s public school system, in partnership with the University of Pennsylvania, launched a first-of-its-kind AI training pilot to ensure educators and administrators were on board and prepared. The program, called PASS (Pioneering AI in School Systems), was announced in late 2024 and offers multi-tiered professional development free to a pilot group of district staff. Crucially, PASS explicitly targets mindset and skill-building: it trains district administrators on strategic planning for AI, guides school leaders on implementing AI tools in their schools, and coaches teachers on using AI to enhance (not replace) instruction.

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    Source: Penn GSE

    1. Scale Gradually and Integrate Thoughtfully
      With a successful pilot in hand, plan for phased implementation. Avoid overwhelming staff by rolling out AI features in stages: first attendance, then scheduling, then reporting. Make sure each step integrates well with existing workflows. Be prepared to revise outdated processes to accommodate the new tool, and keep communication open throughout the transition.

    Example: Indianapolis Public Schools (Indiana, USA): After its initial small-scale pilot, IPS is deliberately not rushing into a district-wide rollout – exemplifying thoughtful integration. The district is entering a second pilot year with more staff and a new tool (Google’s Gemini chatbot), but has held off on immediately procuring a permanent, system-wide AI platform. This restraint is intentional: IPS leaders want to ensure any AI tool is truly effective and fits their needs before integrating it into all schools. They are also developing an AI Advisory Committee (including administrators, teachers, tech, and legal experts) to guide integration and update usage policies as the pilot expands. By scaling usage gradually – first 20 staff, now a larger cohort, still not yet student-facing – IPS can adjust its data integration, security settings, and training materials in parallel.

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    Source: MirrorIndy

    1. Monitor, Measure, Improve
      Implementation doesn’t stop at rollout. Regularly assess whether the AI is meeting your goals. Track KPIs like time saved, error rates, or satisfaction levels. Use this data to fine-tune the system and report outcomes to stakeholders. AI platforms often improve with use, especially those built on machine learning. Feeding back your school’s data will make them more effective over time.

    Example: Deakin University (Victoria, Australia): Deakin’s IT and administrative teams exemplify continuous improvement with their AI-powered student services. The university’s digital assistant “Genie” was rolled out in stages and is closely monitored for usage and performance. Since launching across campus, Genie’s user base has more than doubled within a year over 25,000 students having downloaded the app, a metric the university tracks to gauge adoption. Deakin’s Chief Digital Officer noted they analyze conversation data: at peak times, Genie handles up to 12,000 conversations a day, and they review the top categories of student questions (e.g., timetable info, assignment deadlines). By identifying the most common inquiries, the team continuously updates Genie’s responses and adds new features. This ongoing measurement extends to quality checks – the university monitors whether Genie’s answers resolved students’ issues or if human staff had to follow up, informing further training of the AI.

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    Source: Deakin University

    1. Foster a Culture of Innovation
      Successful AI integration requires a mindset shift. Leaders should create an environment where staff feel empowered to try new approaches and share feedback. Celebrate wins, learn from setbacks, and reinforce that AI is a tool to enhance human capacity, not replace it.

    Example: Cottesmore School (West Sussex, UK): This independent boarding school has embraced an innovation-first culture in its administration, particularly with AI. Headmaster Tom Rogerson gained international attention in 2023 for appointing an AI chatbot as an “assistant headteacher” – named “Abigail Bailey” – to support strategic decision-making. The move was less about the tech itself and more about signaling to staff and students that experimenting with new ideas is welcome. Rogerson frames the project as a well-being and innovation initiative: the AI assistant serves as a “strategic leadership mentor,” providing impartial insights, while human leaders remain in charge. In addition to this high-profile experiment, Cottesmore has hosted free AI conferences and masterclasses for educators. For example, the school ran an “AI Festival” where staff from Cottesmore and other schools tried out AI tools and shared ideas in a collaborative environment. By openly discussing both the opportunities and challenges of AI, and even inviting outside experts to weigh in, the headmaster created a safe space for his team to be curious and creative.

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    Source: School Management Plus

    Implementing AI in school administration is an ongoing journey, but with a clear strategy and commitment to collaboration, schools can unlock new levels of efficiency, insight, and impact. The result is a smarter, more responsive administrative operation that supports the broader mission of education.

    Final Thoughts

    AI is transforming education management by enhancing, not replacing, the work of school administrators. It takes on time-consuming tasks, delivers faster insights from data, and strengthens communication with students, families, and staff. The result is more time for leaders to focus on strategy, mentorship, and school culture.

    At HEM, we view AI as a vital part of a modern, responsive education strategy. Schools that adopt AI thoughtfully are better prepared to navigate enrollment shifts, budget pressures, and rising expectations. The key is clear planning, ethical use, and keeping people at the centre.

    AI gives administrators the support they need to lead more effectively. With the right approach, it can elevate the quality and impact of school leadership.

    Are you ready to improve visibility, engagement, and enrollment?

    Partner with HEM for solutions designed to help your institution stand out.

    Frequently Asked Questions

    Question: How does AI help school administrators make better decisions?

    Answer: AI’s greatest strength in school management lies in transforming raw data into clear, actionable insights. Administrators regularly face overwhelming volumes of information, grades, attendance, budget reports, and surveys that can be difficult to parse manually. AI tools help by quickly identifying patterns that support evidence-based decisions.

    Question: What routine administrative tasks can AI automate in schools?

    Answer: From attendance logs to class schedules, school administrators are buried in repetitive tasks that sap time and focus. AI is stepping in to take care of the busywork, streamlining operations and giving staff space to lead more strategically.

    Question: What challenges do schools face when implementing AI tools?

    Answer: The potential of AI in education is vast, but unlocking it requires more than just installing a new tool. For school administrators, adopting AI often brings a mix of excitement and logistical complexity.

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  • School bus driver shortage improves slightly with bump in hiring, pay

    School bus driver shortage improves slightly with bump in hiring, pay

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    Dive Brief:

    • Higher hourly wages are credited for modest growth in the number of school bus drivers over the past year, but employment in the field remains down 9.5% compared to 2019 staffing levels, according to a recent analysis from the Economic Policy Institute.
    • The median hourly wage for school bus drivers was $22.45 on Aug. 1, a 4.2% increase year over year when accounting for inflation.
    • Nonetheless, the K-12 staffing outlook overall shows instability as school systems continue adjusting to the end of federal COVID-19 emergency funding and as changes implemented by the Trump administration put more fiscal pressures on state and local school systems, EPI said.

    Dive Insight:

    Employment for all K-12 positions is up 1.4% from August 2019 to August 2025, EPI found.  Custodian positions dropped 12.4%, joining school bus drivers among those seeing the largest decreases. Slots for paraprofessionals, on the other hand, increased 16.5% during the same period, according to EPI. 

    The recent wage growth for school bus drivers is not the typical pattern seen over the past 15 years, EPI said. In fact, from Nov. 1, 2012, through June 1, 2015, school bus drivers saw negative year-over-year wage growth. Negative growth also occurred for this role in July 2018, November 2018 and September 2019.

    EPI said the split-shift schedule required for the beginning and end of school days makes it difficult to recruit bus drivers. Moreover, school bus drivers — along with paraprofessionals, custodians and food service workers — tend to receive low pay. These jobs also are disproportionately held by women, Black and brown workers, and older employees, according to a 2024 EPI report.

    School bus driver employment has grown by about 2,300 jobs over the past year. This growth is due to state and local government school bus driver employment, which saw an increase of nearly 9,900 drivers since the fall of 2024. Private-sector school bus employment fell by 8,200 jobs over the same period.

    The institute’s most recent report said it’s hard to draw meaningful conclusions about the school bus driver wage growth over the last few years due to COVID-influenced changes in the labor market, as well as difficulty collecting labor data during the pandemic. 

    Still, EPI said “the wage growth for school bus drivers in the last year stands out as a much-needed investment in this critical segment of the education workforce.”

    Several schools in Pennsylvania and one school system in Ohio closed for at least a day this school year due to school bus driver shortages, according to local news reports. Other localities have consolidated bus routes or made other adjustments to respond to driver shortages.

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  • Teaching math the way the brain learns changes everything

    Teaching math the way the brain learns changes everything

    Key points:

    Far too many students enter math class expecting to fail. For them, math isn’t just a subject–it’s a source of anxiety that chips away at their confidence and makes them question their abilities. A growing conversation around math phobia is bringing this crisis into focus. A recent article, for example, unpacked the damage caused by the belief that “I’m just not a math person” and argued that traditional math instruction often leaves even bright, capable students feeling defeated.

    When a single subject holds such sway over not just academic outcomes but a student’s sense of self and future potential, we can’t afford to treat this as business as usual. It’s not enough to explore why this is happening. We need to focus on how to fix it. And I believe the answer lies in rethinking how we teach math, aligning instruction with the way the brain actually learns.

    Context first, then content

    A key shortcoming of traditional math curriculum–and a major contributor to students’ fear of math–is the lack of meaningful context. Our brains rely on context to make sense of new information, yet math is often taught in isolation from how we naturally learn. The fix isn’t simply throwing in more “real-world” examples. What students truly need is context, and visual examples are one of the best ways to get there. When math concepts are presented visually, students can better grasp the structure of a problem and follow the logic behind each step, building deeper understanding and confidence along the way.

    In traditional math instruction, students are often taught a new concept by being shown a procedure and then practicing it repeatedly in hopes that understanding will eventually follow. But this approach is backward. Our brains don’t learn that way, especially when it comes to math. Students need context first. Without existing schemas to draw from, they struggle to make sense of new ideas. Providing context helps them build the mental frameworks necessary for real understanding.

    Why visual-first context matters

    Visual-first context gives students the tools they need to truly understand math. A curriculum built around visual-first exploration allows students to have an interactive experience–poking and prodding at a problem, testing ideas, observing patterns, and discovering solutions. From there, students develop procedures organically, leading to a deeper, more complete understanding. Using visual-first curriculum activates multiple parts of the brain, creating a deeper, lasting understanding. Shifting to a math curriculum that prioritizes introducing new concepts through a visual context makes math more approachable and accessible by aligning with how the brain naturally learns.

    To overcome “math phobia,” we also need to rethink the heavy emphasis on memorization in today’s math instruction. Too often, students can solve problems not because they understand the underlying concepts, but because they’ve memorized a set of steps. This approach limits growth and deeper learning. Memorization of the right answers does not lead to understanding, but understanding can lead to the right answers.

    Take, for example, a third grader learning their times tables. The third grader can memorize the answers to each square on the times table along with its coordinating multipliers, but that doesn’t mean they understand multiplication. If, instead, they grasp how multiplication works–what it means–they can figure out the times tables on their own. The reverse isn’t true. Without conceptual understanding, students are limited to recall, which puts them at a disadvantage when trying to build off previous knowledge.

    Learning from other subjects

    To design a math curriculum that aligns with how the brain naturally learns new information, we can take cues from how other subjects are taught. In English, for example, students don’t start by memorizing grammar rules in isolation–they’re first exposed to those rules within the context of stories. Imagine asking a student to take a grammar quiz before they’ve ever read a sentence–that would seem absurd. Yet in math, we often expect students to master procedures before they’ve had any meaningful exposure to the concepts behind them.

    Most other subjects are built around context. Students gain background knowledge before being expected to apply what they’ve learned. By giving students a story or a visual context for the mind to process–breaking it down and making connections–students can approach problems like a puzzle or game, instead of a dreaded exercise. Math can do the same. By adopting the contextual strategies used in other subjects, math instruction can become more intuitive and engaging, moving beyond the traditional textbook filled with equations.

    Math doesn’t have to be a source of fear–it can be a source of joy, curiosity, and confidence. But only if we design it the way the brain learns: with visuals first, understanding at the center, and every student in mind. By using approaches that provide visual-first context, students can engage with math in a way that mirrors how the brain naturally learns. This shift in learning makes math more approachable and accessible for all learners.

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