Tag: sharing

  • Beware the sharing issue in the depths of the higher education iceberg

    Beware the sharing issue in the depths of the higher education iceberg

    If you’re a proper Eurovision Song Contest loser like me, you look forward each year to the crowdsourced fansourced compilation of the season’s Iceberg.

    On the surface is the stuff you figure that “normal” casual Saturday night viewers will notice – like the considerable coverage afforded to Malta’s entry this year, which involved its artist Miriana Conte attempting to argue that her song “Serving Kant” really meant “serving song”.

    Then several layers below sea level there’s things like the news that Sasha Bognibov – who has entered the Moldovan selection several times with a series of increasingly creepy entries – had died of a heart attack, only to come back alive a few days later.

    “Icebergs of ignorance”, as they’re officially known, were originally invented by a Japanese management consultant in the 80s. Sidney Yoshida’s keynote at the 1989 International Quality Symposium in Mexico had described his research on a car manufacturer named Calsonic – where he’d found that senior managers at the firm only saw about 4 percent of the issues, with the bulk hidden at lower levels.

    And like an iceberg, most of the danger lies beneath the surface – with supervisors and frontline staff far more aware of the everyday challenges. In theory it all highlights the need for stuff like open communication, feedback loops and genuine staff voice – so decision-makers aren’t steering blind.

    Under the surface

    I’ve long been fascinated by the way the concept might apply in a university. Plenty of senior leaders might take the view that the cultural (and now regulatory/legal) protection afforded to academic staff saying critical things on social media on everything from workload to the travel booking system means very little is below the surface – but my guess is that that can breed complacency about the things that people don’t say out loud.

    From a higher education sector and public perception point of view, we might interpret new research from the Policy Institute at King’s and HEPI in a similar way – an iceberg of misunderstanding where the surface-level chatter obscures the submerged reality.

    The public apparently overestimate graduate regret, assumes that nearly half of graduates feel crushed by debt when only 16 per cent say so, and underestimate higher education’s economic heft. And like Yoshida’s managers, the danger isn’t so much ignorance of the big headlines as it is the quiet accumulation of false assumptions beneath the surface – gaps in knowledge that, if unchallenged, steer the national conversation off course.

    But it’s the big financial crisis in the sector where I keep thinking most about the Iceberg. Above the surface, to the extent to which the issue is “cutting through”, it’s the prospect of a provider going under that the press seem really keen to report on. Every other day one of us at Team Wonkhe will get a message from journo or other asking us who might be on the brink, presumably because stories like this in the i Paper (“At least six unis at risk of going bust before 2025 freshers finish their degrees”) get clicks.

    Just below the surface (for me at least) is what’s happening to student demand (or, more accurately, supply) – a process that seems to be converting “high”, “medium” and “low” tariff group categories into “medium”, “low” and “has a pulse” as each day of Clearing 2025 goes on.

    The next level down for me is redundancy rounds and telegraphed cuts. They definitely sound bad – especially if a course closes. But if they result in 24 hour library becoming a 15 hour one, or the optional electives on an undergraduate degree being slashed, they seem be harder to pin down and understand – and often aren’t being picked up and protected by consumer law, complaints or Student “Protection” Plans.

    The worst of all of that, at least so far, has been down the bottom end of the league tables – although journos hoping for an actual collapse may find that the realities of processes like endless cost-cutting remain buried at the bottom of the iceberg because of the amount of debt that everyone’s in.

    A small provider like Spurgeon’s can fall over because the banks aren’t expecting millions to be repaid on shiny buildings – big universities extended in that way are likely to be able to renegotiate because banks like being paid back, albeit in a way that effectively surrenders the already shaky illusion that the Board of Governors is in control to a shadow board of bankers insisting on deeper and deeper cuts to students with the least social capital and confidence to complain about them.

    We need a shrink

    What then manifests is the scourge of shrinkflation. You know the idea – when the Quality Street tubs appear in the supermarket in September, you’re only minutes away from a national newspaper pointing out that there’s two fewer toffee pennies in this year’s tub of 525g than last year. I mean have you seen how small a Freddo is these days?

    The problem for students is that this stuff is hard to spot and even harder to enforce rights over. It is simply not possible to lose the number of academic staff that the sector has lost over the past two years and for providers to not be in breach of contract – promises have either been broken, or the contract itself gives a university too wide a discretion to vary, or it doesn’t and the risks of not making the cuts are greater than the risks of a handful of students having the energy to complain.

    And when the big red flags from the Office for “Students” are about financial sustainability with the odd askance murmur about finding efficiencies in a way that protects the student experience, it’s not as if the regulatory environment is doing anything other than egging on the shrinkflation. You’re only going to get inspected on the provision by OfS if your outcomes are terrible, and it seems to have all but given up doing inspections anyway.

    Will a student enrolling onto a three year degree get the course they were promised in two years time? I’ve no idea, and all OfS can offer in protection terms is “let’s hope you paid your fees on a credit card because you might be able to get the credit card company to do a chargeback”.

    Every year I get taken in by a fresh promise that OfS will actually enforce the stuff about broken promises. Almost a year ago to the day Director for Fair Access and Participation John Blake turned up at an SU staff conference to declare that he’d heard students worried about being promised one thing and getting another loud and clear. What he didn’t say was that a full year on, its new definitions of “fairness” will only apply to students in newly registered providers – with no sense of when “fairness” might be a thing for everyone else.

    Deep down

    But the temptation would be to assume that the harms of where we are are exclusively in those layers already mentioned. For me, right down at the bottom of the Iceberg – for the public, regulators and students themselves – is the sharing problem.

    I often lament that being in a university library in certain weeks of the year is like being on a short-formed Cross Country train with no air con on a Bank Holiday Monday when the service before it has been cancelled. There’s nowhere to sit, everyone is very tense, and there’s a real sense that an actual fight might break out between two otherwise polite members of the public over a seat reservations issue.

    There’s always an idiot with their bag on a seat, the catering trolley can’t get through, and the wheelchair user finds themselves yelling at those with suitcases because they’ve been plonked in the space for chairs at the end of the carriage. It’s carnage.

    Over the years, I’ve often skim-read commentary from financial and management consultant types that “one less international PGT means needing to recruit two home students”, as if the only thing that matters is the overall financial target rather than having enough of everything for the students being recruited.

    What I (almost certainly naively) never expected is that it pretty much is panning out like that at the top end of the tables – and while there’s debates to be had about acquisition costs, suitability for a course and/or culture, market instability and the loss of “local” options and choice, the thing that worries me most of all is the sharing thing.

    Let’s imagine – hopelessly simplistically, I know – that some universities are indeed setting a financial target regardless of the number of students that would involve recruiting. As part of that, let’s imagine that these are universities more likely to recruit students living away from home. If 1 x PGT becomes 2 x UG, are there enough bed spaces in the city?

    Enough is enough

    Enough books in the library? Enough marking capacity to hit the 2 week turnaround pledge? Enough sockets for laptops when everyone’s in at once? Enough spaces in seminar rooms to avoid students sitting on the floor? Enough counselling staff to cope when that extra intake tips more students into crisis? Enough careers support to avoid queues that make the whole thing feel tokenistic rather than transformative?

    Enough quiet corners for those who can’t concentrate in noisy shared flats or packed libraries? Enough placements to go around when professional courses all need them at the same time of year? Enough personal tutor appointments to avoid the system becoming decidedly impersonal? Enough contact with actual academics rather than a carousel of casualised staff? Enough eduroam bandwidth when every lecture, seminar, and social is streaming at once? Enough student housing that isn’t mouldy, miles away, or eye-wateringly expensive?

    “Enough” is already pretty subjective – and itself subject to wild differences between subject areas on campus in a way that makes it hard to not always spot someone (probably an international PGT in the Business School) who’s worse off. Even if they knew they could and even if they were minded to, it’s pretty hard for a student to argue that something that is still there and was always shared is being stretched a little too thinly now.

    And this sort of thing almost always manifests in conflict between students rather than pinning the blame tail on the university donkey – see our dismal debates about things like NHS access and immigration for a classic example.

    It’s not even as if the regulator doesn’t understand. John Blake again, a year ago:

    When the 2012 number controls were abolished, there are institutions that literally doubled in size overnight… I don’t know that the answer is us saying, no, you can’t have your students, or you have to do this. But I think there’s definitely scope for us thinking about what the obligation of institutions is to have discussions with their local community about where their students are going to go, because it’s clearly not sustainable for every institution to double itself overnight in small places.

    See also everything else about a university experience that, by definition, involves sharing things.

    Swear words

    It remains the case that it’s almost as bad to sing the uncensored version of Miriana Conte’s Eurovision entry in a church as it is to even gently propose some student number controls. And even though one of the least publicly resisted immigration rules is not a cap but a “if you want more CAS, you have to think about whether you have the capacity” (maybe because it’s never been meaningfully or publicly enforced by UKVI), people even seem to be nervous about suggesting something like that for home students.

    I’ve said it before and I’ll say it again – higher education is an endeavour that is profoundly unsuited to very rapid expansion and very rapid contraction at programme, subject and institutional level. But the biggest mistake of all would be to focus on the end of the league tables where the impacts of contraction are closest to the Iceberg’s surface.

    Cramming tens of thousands more students into the cities of the (not so) high tariffs may well be just as damaging, all while the tone of their recruitment relationship – “you’re lucky to be here” – reduces the chances of students doing anything other than the HE equivalent of putting your head down, crouching next to the toilet and staring at your phone for three gruelling hours. Or, in HE’s case, years.

    It’s really not hard this one. You want to expand your student numbers by more than 5 per cent in a subject area? Publicly consult on how you’ll do it – including the results of conversations with staff, students, the local community and local providers, and you’re on. Imagine suggesting out loud that doing some planning to ensure more students doesn’t mean a worse experience would represent a regulatory “burden”.

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  • Why Revenue Sharing Is a Bad Deal (opinion)

    Why Revenue Sharing Is a Bad Deal (opinion)

    For many decades, the National Collegiate Athletic Association preserved student athletes’ amateur status by prohibiting their ability to profit off their name, image or likeness (NIL). As a former Division I compliance coordinator, I often felt the NCAA’s amateurism policies went too far—denying student athletes the right to earn money like other college students, such as by running their own sports camps.

    But now the courts have turned the NCAA’s concept of amateurism on its head with the approval in June of a $2.8 billion athlete compensation settlement, which will be shared by student athletes who previously missed out on the opportunity to make money from their NIL. This historic deal between Division I athletes, the NCAA and the Division I Power 5 conferences—the SEC, Big Ten, Big 12, Pac-12 and ACC—has also made revenue sharing with current student athletes a reality.

    Athletes at top football and basketball programs may be celebrating this financial victory, which allows institutions to share up to $20.5 million each year with student athletes—money generated from media, tickets, concessions and donations.

    But many coaches who recruit them—along with professors like me, who teach them—believe that paying college athletes for their athletic ability will hurt college sports. That’s because doing so professionalizes college athletes in a way that hurts other students and sports over all and compromises the institution’s academic mission.

    And while some student athletes stand to benefit from the new system, most won’t. Many universities will use the 75-15-5-5 model, meaning that 75 percent of the revenue would be distributed to football, 15 percent to men’s basketball, 5 percent to women’s basketball and 5 percent to all other sports.

    Paying players will also change the spirit of college sports. Although the concept of amateurism has been a joke in college athletics for a long time—particularly in revenue-generating sports—a pay-for-play system would further move the emphasis away from educational goals and toward commercial ones. As one big-time head football coach described it to me, “As soon as you start paying a player, they become in some ways their [university’s] employees. It’s not amateurism anymore.”

    On many campuses, a separation already exists between student athletes and nonathletes, which some believe is due to student athletes’ perceived privilege. According to one Division I women’s basketball coach I spoke to, implementing revenue sharing will only increase that divide. Student athletes receiving five- or six-figure salaries to play for their institutions will be incentivized to devote more time to their sport, leaving less time to engage in the campus community and further diluting the purpose of college as an incubator for personal and intellectual growth.

    There’s also a possibility, one coach told me, that colleges will shrink staff and “avoid facility upgrades in order to fund revenue share,” putting off improvements to gyms or playing fields, for instance. At some institutions, funding the revenue-sharing plan will undoubtedly lead to cuts in Olympic and nonrevenue sports like swimming and track.

    What’s more, it remains unclear how revenue-sharing plans will impact gender equity, because revenue distribution may not count as financial aid for Title IX purposes. Since 1972, Title IX has ensured equal opportunities for female student athletes that includes proportionate funding for their college athletic programs. If NIL payments from colleges are not subject to Title IX scrutiny, athletic departments will be allowed to direct all revenue generated from media rights, tickets and donations to their football and men’s basketball programs. As one Division I women’s basketball coach put it to me, “We are widening the gap between men and women athletes.”

    To be sure, the college sports system is problematic; as scholars have pointed out, it exploits student athletes for their athletic talent while coaches and athletic leaders reap the benefits. But creating professional athletes within educational institutions is not the answer.

    Instead, I propose that all student athletes participate in collective bargaining before being required to sign employment-type contracts that waive their NIL rights in exchange for a share of the revenue.

    Collective bargaining would ensure that student athletes are guaranteed specific commitments by their institutions to safeguard their academic success, holistic development and well-being. These could include approved time off from their sport to participate in beneficial, high-impact practices like internships and undergraduate research, and academic support to help them excel in a program of their choosing—not one effectively chosen for them to accommodate their athletic schedule.

    The graduation rates of student athletes—particularly Black male football and basketball players at the top Power 5 institutions—are dismal. A 2018 study by Shaun R. Harper found that, across the 65 institutions that then comprised the Power 5 conferences, only 55.2 percent of Black male athletes graduated in six years, a figure that was lower than for all student athletes (69.3 percent), all Black undergraduate men (60.1 percent) and all undergraduates (76.3 percent). Under collective bargaining, student athletes could retain their scholarships, regardless of injury or exhausted eligibility, to help finish their degrees. Such financial support would encourage athletes to stay in college after their athletic careers end.

    They could also negotiate better mental health support consistent with the NCAA’s best practices, including annual mental health screenings and access to culturally inclusive mental health providers trained to work with athletes. Coaches would learn to recognize mental health symptoms, which is crucial; as one former women’s basketball coach told me, she didn’t “have the right language” to help her athletes.

    Presently, the NCAA’s posteligibility injury insurance provides student athletes only two years of health care following injury. Collective bargaining could provide long-term health care and disability insurance for those sustaining injuries during college. This matters because football players risk their lives every day to make money for their institutions—doubling their chances to develop chronic traumatic encephalopathy with each 2.6 years they play and likely significantly increasing their chances of developing Parkinson’s disease relative to other nonfootball athletes.

    As one football coach mentioned to me, it may be too late to put the proverbial genie back in the bottle when it comes to pay for play, but it’s not too late for colleges to prioritize their academic mission in their athletic programs, care for students’ well-being and restore the spirit of college sports.

    Debbie Hogan works and teaches at Boston College. Her research focuses on holistic coaching, student athlete development and sense of belonging of Black student athletes.

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  • Sharing is good, except when it isn’t

    Sharing is good, except when it isn’t

    In the wake of the floods in the U.S. state of Texas earlier this month news circulated on social media of two girls being rescued. One of the first posts sharing the story included a screenshot of a post to social media that read:

    Rescuers find 2 girls in tree, 30-feet up, near Comfort

    The dramatic rescue occurred closer to Comfort, which is in Kendall County, witnesses said. The girls were found in the tree during ongoing search operations for victims of Friday’s catastrophic flooding that has killed 59 people across Kerr County.

    A Facebook search of the post’s keywords returned dozens of identical or similarly-worded posts retelling the harrowing rescue. Other versions of the story were also shared across social media platforms like Instagram Threads, as well as in now-deleted articles across various news outlets

    But the story was fabricated. 

    It was a prime example of a type of misinformation known as “copypasta.” 

    Inciting fear

    Social media posts that utilize copypasta — a portmanteau of “copy” and “paste” — are often used to incite fear or evoke emotions, prompting users to like and share the content. These posts are used for various reasons, whether to polarize different political groups further or to attract a broader audience and spread misinformation. 

    Alex Kasprak is an investigative journalist who reported for the digital fact-checking website Snopes for nearly a decade. In his experience, Kasprak says copypasta plays a central role in online misinformation. (For more on Snopes’ take on copypasta, head to this link.) 

    “The simplest way to put it, is that copypasta is a text that you see that is identical or nearly identical posted either with somebody’s name as an author or without it in an identical form on multiple posts such that it’s clear that whoever is posting it copied it from somewhere else,” said Kasprak. 

    “What you end up getting in that sort of phenomenon is a game of telephone.”  

    Copypasta serves as a new-age version of chainmail, seen in the early days of email, which promised good luck for forwarding a message or foretold misinformation if you let the email sit in an inbox. 

    Lacking credibility

    In the case of copypasta, social media users are encouraged to comment, share or tag their friends in a post to boost engagement. Such emotion-evoking messages can serve as an entry point into more polarizing content, which is often rife with false information. 

    To identify copypasta, look for signs of vague or generic information that lacks a credible source or call to action. The way a post is written can also serve as an indication that it may be a copy-and-paste text. 

    “With copypasta, everything generally kind of travels forward, including errors in grammar or mistranslations,” Kasprak said. “If there are weird sentences that just kind of end or don’t fully make grammatical sense, that is an indicator that the tone of the message doesn’t match.”

    If the post is shared by someone that you know on your feed, but the tone is different than how they usually post or talk, the content likely originated from another source — credible or not, Kasprak said. 

    In addition to spreading false information, copypasta can be used as part of bigger campaigns to push particular sentiments or ideologies. For example, back in 2017, U.S. government officials found evidence that Russian “trolls” took to social media and also deployed social media campaigns to connect certain users to various organizations or movements.

    Danger to the infosphere

    During these online campaigns, nefarious actors meddled in the election by posting emotional content to get users to engage, gradually bringing them down a digital rabbit hole of more polarizing issues.

    Kasprak adds that copypasta content also harms the “infosphere,” or public knowledge otherwise rooted in fact. When copypasta becomes widespread and is presented as a “pseudofact,” people begin to cite it as common knowledge. A commonly held belief that many people cite as fact, for example, is that a mother bird will abandon its offspring if a human touches it. Experts agree that this notion is not true. 

    Another tactic behind those who post copypasta is to poison AI models in a similar way that fake news websites do. When enough content on the internet makes a particular claim, AI technologies may focus on this noise and refer to it as fact. In this way, AI programs are “trained” to focus and “believe” those posts over other sources of information.

    Emotion-evoking posts may also fall into the copypasta category if they are not rooted in unbiased facts. If emotional language used in the post immediately sparks anger, sadness or another strong emotion, it may be a fake post. 

    “In general, the big thing to watch out for is if something fits perfectly into your notion of how the world works,” said Kasprak. Posts that validate a person’s view of the world or evoke strong emotions in a positive or negative way are more likely to be a red flag. 

    Kasprak advises users to check their biases when reading potential copypasta content; if something makes you angry or sad, double-check its source and legitimacy. 

    “Pause if you feel strongly about wanting to share something, because those posts are the ones where the risk of copypasta is higher,” said Kasprak. When he comes across a post he believes to be copypasta, Kasprak says that he tries to “tear apart” the argument, primarily if it supports his beliefs, until it dissolves. 

    “Check your blind spots and be vigilant in checking your work,” said Kasprak. 

    When in doubt, don’t share.


     

    Questions to consider:

    1. What is meant by “copypasta”?

    2. How can something false become part of commonly believed?

    3. Can you remember the last thing you reposted on social media? What kind of things do you share with your network?


     

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  • Court Approves Final Settlement Allowing Revenue Sharing Between Higher Ed Institutions and College Athletes – CUPA-HR

    Court Approves Final Settlement Allowing Revenue Sharing Between Higher Ed Institutions and College Athletes – CUPA-HR

    by CUPA-HR | June 9, 2025

    On June 6, a federal judge for the U.S. District Court for the Northern District of California approved a settlement in House v. NCAA, which will allow higher education institutions to share revenue with student-athletes directly.

    The settlement creates a 10-year revenue-sharing model that will allow the athletic departments of the higher education institutions in the Power Five conferences (the ACC, Big 12, Big Ten, Pac-12, and SEC) and any other Division I institutions that opt in to distribute approximately $20.5 million in name, image, and likeness (NIL) revenue during the 2025-2026 season. The revenue-sharing cap will increase annually and be calculated as 22.5% of the Power Five schools’ average athletic revenue. The settlement also includes an enforcement arm to penalize institutions that exceed the $20.5 million cap, which will be overseen by a new regulatory body, the College Sports Commission. Institutions can start to share revenue beginning on July 1, 2025.

    Additionally, the settlement requires the NCAA and Power Five conferences to pay approximately $2.8 billion in damages to Division I athletes who were barred from signing NIL deals. This covers athletes dating back to 2016. It also replaces scholarship limits with roster limits.

    The settlement does not change college athletes’ ability to enter into NIL contracts with third parties, but under the settlement, all outside NIL deals valued at greater than $600 will have to go through a clearinghouse for approval. The clearinghouse will determine if the revenue is for a valid business purpose and if it reflects fair market value.

    Prior to this settlement, college athletes could only earn NIL revenue through partnerships with outside parties, such as companies or donor groups. The original case, House v. NCAA, was brought by two former college athletes in June 2020. They challenged the NCAA’s then-policy that prohibited athletes from earning NIL compensation. The case was consolidated with Carter v. NCAA and Hubbard v. NCAA, two similar cases. None of the cases ever made it to trial. Instead, in an effort to avoid higher damages, the NCAA and Power Five conferences agreed to a settlement in May 2024, and the court granted preliminary approval in October 2024.

    As NCAA President Charlie Baker explained in a letter, the settlement “opens a pathway to begin stabilizing college sports. This new framework that enables schools to provide direct financial benefits to student-athletes and establishes clear and specific rules to regulate third-party NIL agreements marks a huge step forward for college sports.”

    CUPA-HR will keep members apprised of updates related to this settlement and the future of student-athletics.

     



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  • From going it alone to sharing university research and innovation services

    From going it alone to sharing university research and innovation services

    Unless you’ve been living under a rock, readers are likely to be very aware of the current financial challenges facing universities across the UK.

    The situation is no different in Scotland where several Scottish universities have reported an adjusted operating deficit position for academic year 2023–24 – although it’s important to note that this position can also reflect the stage of the institution’s investment cycle or actions being taken to restructure as well as reflecting the current year financial performance of an institution.

    These are difficult times for the sector. But a silver lining, if there were one to be found, could be that challenging times present an opportunity to do things differently. Approaches that would have previously been deemed too complicated to undertake can find themselves on the table because they have the potential to drive essential efficiencies and promote sustainability.

    Looming large

    With 18 universities receiving Scottish Funding Council (SFC) core funding for research – “Scottish QR”, the Research Excellence Grant (REG) – the Scottish system is of the size and scale where SFC can regularly have discussions with every vice principal for research. These discussions help us better understand the state of play and the pressures and challenges being faced.

    When we most recently spoke with vice principals, as you’d expect, financial sustainability loomed large. Challenges are having a real impact on how many institutions are considering their R&I activity.

    One of the things we heard is that an increasing number of institutions are exploring sharing back-office services between institutions to create efficiencies.

    This makes sense. Scotland is a small country with a largesse of universities, all of which undertake world-leading research as determined by the REF. We’re also a country of concentrated geography with many of our institutions focused in the same places.

    While these are moves in the right direction for sustainability, there are benefits from things happening sooner rather than later, given that there’s no quick fix for university finances. Here SFC has a role to play, by helping catalyse activity.

    This is the thinking behind the funding opportunity we launched this week – a new R&I Shared Services Collaboration Fund.

    Getting together

    The fund will allow Scottish universities to apply for funding to develop sustainable models and steps to implement sharing services, including but not limited to sharing tech transfer offices (TTOs) and research offices. It will allow:

    • The consolidation of existing distinct functions by replacing them with a single shared function.
    • Institutions with smaller research portfolios to work with larger institutions to gain access to expertise and capability that they don’t currently have.
    • The creation of shared capacity between groups of institutions where limited functions currently exist but new shared capability would drive efficiencies.

    It will kick-start longer-term collaboration by supporting the initial costs of change, enabling institutions to navigate the difficult proof of concept stage and de-risk the exploration of new approaches in a financially constrained environment.

    Our intention is to precipitate and fund a different way of working, investing in change which will enable the change to carry on.

    A total of £3m will be available over academic years 2025–26 and 2026–27 with grants of between £250,000 and £750,000 on offer through open competition. Grants will help to promote system sustainability by supporting increased inter-institutional operational collaboration.

    As well as promoting financial viability, where grants are focused on the sharing of technology transfer office (TTO) services, the fund will increase Scotland’s research commercialisation pipeline by expanding access to key facilities across institutions.

    This provides an opportunity to further Scottish government innovation ambitions as outlined in the National Innovation Strategy. University research commercialisation is central to the strategy and ensuring that world-leading research from across all of Scotland’s universities can be successfully commercialised requires access to critical expertise. The UK government’s spin-out review, published in November 2023, also highlights the value of shared technology transfer expertise across universities.

    And it’s not necessarily just about sharing research offices and TTOs – we’re interested in other proposals for sharing R&I services which meet our criteria.

    Small but mighty

    We’re under no illusions that the R&I Shared Services Collaboration Fund will solve or even make a significant dent in the financial challenges currently being faced by universities. No, doing that will require multi-factored activity across many stakeholders.

    But we hope that this funding will go some way to promoting sustainability and making Scotland’s small but mighty research system function in a way that reflects the opportunities of scale and collaboration we have on our doorstep.

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  • Institutions may be holding themselves back by not sharing enough data

    Institutions may be holding themselves back by not sharing enough data

    Wonkhe readers need little persuasion that information flows are vital to the higher education sector. But without properly considering those flows and how to minimise the risk of something going wrong, institutions can find themselves at risk of substantial fines, claims and reputational damage. These risks need organisational focus from the top down as well as regular review.

    Information flows in higher education occur not only in teaching and research but in every other area of activity such as accommodation arrangements, student support, alumni relations, fundraising, staff and student complaints and disciplinary matters. Sometimes these flows are within organisations, sometimes they involve sharing data externally.

    Universities hold both highly sensitive research information and personal data. Examples of the latter include information about individuals’ physical and mental health, family circumstances, care background, religion, financial information and a huge range of other personal information.

    The public narrative on risks around data tend to focus on examples of inadvertently sharing protected information – such as in the recent case of the Information Commissioner’s decision to fine the Police Service of Northern Ireland £750,000 in relation to the inadvertent disclosure of personal information over 9,000 officers and staff in response to a freedom of information request. The same breach has also resulted in individuals bringing legal claims against the PSNI, with media reports suggesting a potential bill for those at up to £240m.

    There is also the issue of higher education institutions being a target for cyber attack by criminal and state actors. Loss of data through such attacks again has the potential to result in fines and other regulatory action as well as claims by those affected.

    Oversharing and undersharing

    But inadvertent sharing of information and cyberattacks are not the only areas of risk. In some circumstances a failure to ensure that information is properly collected and shared lawfully may also be a risk. And ensuring effective and appropriate flows of information to the governing body is key to it being able to fulfil its oversight function.

    One aspect of the tragic circumstances mentioned in the High Court appeal ruling in the case concerning Natasha Abrahart is the finding that there had been a failure to pass on information about a suicide attempt to key members of staff, which might have enabled action to be taken to remove pressure on Natasha.

    Another area of focus concerns sharing of information related to complaints of sexual harassment and misconduct and subsequent investigations. OfS Condition E6 and its accompanying guidance which comes fully into effect on 1 August 2025 includes measures on matters such as reporting potential complaints and the sensitive handling and fair use of information. The condition and guidance require the provider to set out comprehensively and in an easy to understand manner how it ensures that those “directly affected” by decisions are directly informed about those decisions and the reasons for them.

    There are also potential information flows concerning measures intended to protect students from any actual or potential abuse of power or conflict of interest in respect of what the condition refers to as “intimate personal relationships” between “relevant staff members” and students.

    All of these data flows are highly sensitive and institutions will need to ensure that appropriate thought is given to policies, procedures and systems security as well as identifying the legal basis for collecting, holding and sharing information, taking appropriate account of individual rights.

    A blanket approach will not serve

    Whilst there are some important broad principles in data protection law that should be applied when determining the legal basis for processing personal data, in sensitive cases like allegations of sexual harassment the question of exactly what information can be shared with another person involved in the process often needs to be considered against the particular circumstances.

    Broadly speaking in most cases where sexual harassment or mental health support is concerned, the legislation will require at minimum both a lawful basis and a condition for processing “special category” and/or data that includes potential allegations of a criminal act. Criminal offences and allegations data and special category data (which includes data relating to an individual’s health, sex life and sexual orientation) are subject to heightened controls under the legislation.

    Without getting into the fine detail it can often be necessary to consider individuals’ rights and interests in light of the specific circumstances. This is brought into sharp focus when considering matters such as:

    • Sharing information with an emergency contact in scenarios that might fall short of a clear “life or death” situation.
    • Considering what information to provide to a student who has made a complaint about sexual harassment by another student or staff member in relation to the outcome of their complaint and of any sanction imposed.

    It’s also important not to forget other legal frameworks that may be relevant to data flows. This includes express or implied duties of confidentiality that can arise where sensitive information is concerned. Careful thought needs to be given to make clear in relevant policies and documents when it is envisaged that information might need to be shared, and provided the law permits it.

    A range of other legal frameworks can also be relevant, such as consumer law, equality law and freedom of information obligations. And of course, aside from the legal issues, there will be potential reputational and institutional risks if something does go wrong. It’s important that senior management and governing bodies have sufficient oversight and involvement to encourage a culture of organisational awareness and compliance across the range of information governance issues that can arise.

    Managing the flow of information

    Institutions ought to have processes to keep their data governance under review, including measures that map out the flows and uses of data in accordance with relevant legal frameworks. The responsibility for oversight of data governance lies not only with any Data Protection Officer, but also with senior management and governors who can play a key part in ensuring a good data governance culture within institutions.

    Compliance mechanisms also need regular review and refresh including matters such as how privacy information is provided to individuals in a clear and timely way. Data governance needs to be embedded throughout the lifecycle of each item of data. And where new activities, policies or technologies are being considered, data governance needs to be a central part of project plans at the earliest stages to ensure that appropriate due diligence and other compliance requirements are in place, such as data processing agreements or data protection impact assessments are undertaken.

    Effective management of the flow ensures that the right data gets in front of the right people, at the right time – and means everyone can be confident the right balance has been struck between maintaining privacy and sharing vital information.

    This article is published in association with Mills & Reeve.

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  • Sharing Your Book On Social Media for Professors

    Sharing Your Book On Social Media for Professors

    If you’re writing a book and you want people to read it, watch this. Dr. Jane Jones invited me to talk about how to share your book on social media for academic authors.

    Who is your reader? Who’s interested in reading your monograph, edited collection, or academic book? How do you get a bigger audience for your book as an academic? You deserve a stronger online presence for your book. Let’s talk about finding your book’s audience on social media.

    This interview is about how to spread word about your book and attract readers. Watch the replay on Instagram.

    Jane Jones, PhD is a book coach. Here’s her featured interview on writing your book for minoritized women academis.

    Find articles and interviews about books and authors on The Social Academic.



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